20 Resume Writer Interview Questions and Answers

If you’re applying for a job as a resume writer, you know that the hiring manager is going to be expecting you to have strong writing skills. But they’ll also want to see how your experience has prepared you for the role and what kind of unique qualities you can bring to their team.

To help you prepare for your interview, here are some common questions asked during a resume writer interview—and examples of great answers.

1. What strategies do you use to ensure that a resume is tailored to the job description?

Every job is different and every resume should be tailored to the job. This question is a way for the interviewer to assess your understanding of the importance of tailoring a resume to the job description. They want to know that you understand the importance of researching a job and its requirements, and that you understand how to create a resume that is specifically tailored to the job. This can include highlighting relevant skills and experiences, using key words, and emphasizing accomplishments.

How to Answer:

To answer this question, you should explain your process for tailoring a resume to the job description. This could include researching the company and position, understanding the job requirements, analyzing the language used in the job posting, and using keywords from the job posting. You should also mention that you focus on emphasizing relevant skills and experiences, as well as highlighting accomplishments that demonstrate how you can add value to the role. Finally, you should emphasize that you understand the importance of tailoring a resume to showcase why you are the best candidate for the job.

Example: “When I am writing a resume for a job, my first step is to research the company and position. I want to understand the job requirements and make sure that every aspect of my resume is tailored to them. This includes analyzing the language used in the job posting, using keywords from it, emphasizing relevant skills and experiences, and highlighting accomplishments that demonstrate how I can add value to the role. I also ensure that all of this information is presented in an easy-to-read format that showcases why I am the best candidate for the job.”

2. How do you help clients identify their unique skills and experiences to highlight on their resumes?

Resume writers are expected to have a strong understanding of their clients’ skills and experiences, plus the ability to identify the most important ones to highlight in order to create the best possible resume. This question will help the interviewer understand how you help clients craft their resumes and if you have the skills needed to do the job.

How to Answer:

The best way to answer this question is by providing an example of a time you helped a client identify their unique skills and experiences. Talk about how you worked with the client to uncover their strengths, accomplishments, and qualifications that would be most relevant for the role they were applying for. Explain what strategies you used to help them create a resume that was tailored specifically to their experience and needs. Finally, discuss how the resume writing process can be beneficial in helping clients understand their value and potential as job seekers.

Example: “I help my clients identify their unique skills and experiences to highlight on their resumes by researching the job postings they’re applying for and identifying relevant keywords. I then incorporate those keywords into their resumes in a natural way that still emphasizes their individual strengths, accomplishments, and qualifications. This technique has been very successful in helping my clients get noticed by employers and increase their chances of getting callbacks.”

3. Describe your experience with using keywords in resumes to optimize for applicant tracking systems (ATS).

Applicant tracking systems (ATS) are used by many organizations to scan resumes and determine which applicants are the most qualified for the position. Using keywords in resumes is an important part of optimizing for these systems, and many employers are looking for experienced resume writers who understand the importance of this technique. Answering this question will demonstrate your knowledge and experience in this area.

How to Answer:

When answering this question, you should focus on the specific techniques and strategies that you have used to optimize resumes for ATS. For example, you can discuss how you research job postings to identify relevant keywords, how you incorporate those keywords into resumes in a natural way, or any other methods you have used to ensure resumes are optimized for ATS. You should also mention any successes you have had with optimizing resumes for ATS, such as an increase in callbacks from employers.

Example: “I have extensive experience with using keywords to optimize resumes for applicant tracking systems. I usually start by researching the job posting and identifying any specific skills or qualifications that are mentioned in the description. Then, I incorporate those keywords into the resume in a natural way, using synonyms and other variations of the words so that it doesn’t look like the resume was written just for ATS. My clients have seen an increase in callbacks from employers after optimizing their resumes this way.”

4. Are you familiar with the latest trends in resume design and formatting?

Resume design has evolved over the years, and it’s important to show you’re up to date on the latest trends. An employer wants to know that you understand the importance of a resume that is both visually appealing and functionally comprehensive. They also want to know that you are able to create resumes that are tailored to the needs of the client, rather than relying on a one-size-fits-all approach.

How to Answer:

To answer this question, you should be prepared to discuss the latest trends in resume design and formatting. Talk about how you stay up-to-date on these topics by reading industry publications or attending conferences related to resume writing. You should also mention any certifications you have that demonstrate your expertise in this area. Finally, provide examples of resumes you’ve written that showcase your understanding of current trends.

Example: “I stay current on the latest trends in resume design and formatting by regularly reading industry publications and attending conferences related to resume writing. I also have certifications from two leading resume-writing organizations that demonstrate my expertise in this area. For example, I recently designed a resume for an executive client using a modern template with minimal colors and visual elements that still managed to capture their achievements and experience in a visually appealing way.”

5. Explain how you would approach writing a resume for someone who has been out of work for an extended period of time.

Interviewers are looking to understand how you would approach this kind of situation. They want to know that you understand the challenges that come with writing a resume for someone who has been out of work for a long time and that you have the skills to handle it. They are also looking to see if you have the ability to think critically and come up with creative solutions to difficult problems.

How to Answer:

Start by explaining that you would take the time to understand the individual’s career goals and objectives. You would then research their industry, target companies, and potential job opportunities. After understanding their professional history, you would focus on writing a resume that highlights their transferable skills and accomplishments while minimizing any gaps in employment. You would also suggest ways to explain why they were out of work for an extended period of time without making excuses or being defensive. Finally, you would review the resume with them to ensure that it accurately reflects their experience and qualifications.

Example: “When writing a resume for someone who has been out of work for an extended period of time, I would take the time to understand their career goals and objectives. Then, I would research their industry, target companies, and potential job opportunities in order to tailor the resume accordingly. I would focus on highlighting their transferable skills and accomplishments while minimizing any gaps in employment. Additionally, I would suggest ways to explain why they were out of work without making excuses or being defensive. Finally, I would review the resume with them to ensure that it accurately reflects their experience and qualifications.”

6. Tell me about a time when you had to write a resume for a client with limited work experience.

Writing a resume can be a daunting task, especially when the client has limited work experience. It’s important for a potential employer to know that you can take an individual’s background and experience and create a compelling resume that effectively presents their skills and accomplishments. This question will help them understand how you approach such a task and the strategies you use to showcase a client’s qualifications.

How to Answer:

You should focus your answer on the strategies you used to create a resume that effectively presented the client’s qualifications. For example, you could mention how you focused on highlighting their transferable skills and accomplishments outside of work such as volunteering, internships, or educational experiences. You may also want to talk about how you incorporated keywords from the job description into the resume to ensure it would be picked up by applicant tracking systems (ATS). Additionally, you can discuss how you worked with the client to make sure the resume was tailored to the specific role they were applying for.

Example: “When I had to write a resume for a client with limited work experience, I focused on highlighting their transferable skills and accomplishments outside of work. I also incorporated keywords from the job description into the resume to ensure it would be picked up by applicant tracking systems (ATS). Additionally, I worked closely with the client to make sure the resume was tailored to the specific role they were applying for. My goal was to create a resume that showcased the client’s qualifications in a way that was both compelling and professional.”

7. Do you have any experience working with executive-level clients?

Executive-level clients will often expect a higher quality of work and more attention to detail when crafting their resumes. This is a great opportunity to demonstrate your experience in working with higher-level clients and your ability to deliver on their expectations. Interviewers will want to know if you’ve successfully worked with executive-level clients in the past, as this will give them a better idea of how you would handle similar clients in the future.

How to Answer:

To answer this question, you should provide examples of your experience working with executive-level clients. Talk about the processes and techniques that you used to ensure that their resumes were tailored specifically to meet their needs. If you don’t have any direct experience in this area, talk about how you would handle an executive-level client if given the opportunity. Explain what steps you would take to ensure that their resume was crafted to perfection and highlight any research or preparation techniques you would use.

Example: “Yes, I have extensive experience working with executive-level clients. Throughout my career as a resume writer, I’ve worked on dozens of resumes for C-suite executives and other high-ranking professionals. To ensure that each resume was tailored specifically to meet their needs, I took the time to get to know them, understand their goals, and research the positions they were applying for. My process included crafting custom job descriptions and highlighting relevant accomplishments to create an impactful resume that showcased their skills and successes. I also provided feedback on how best to present themselves during interviews and how to follow up afterwards.”

8. How do you handle clients who are unsure of what they want to include in their resumes?

Resume writing is about more than just putting words on a page. It’s about helping someone create a document that will get them noticed and increase their chances of landing the job they want. Interviewers will want to see that you have the skills to work with clients who aren’t sure of what to include in their resumes and guide them through the process.

How to Answer:

The key here is to show that you have the ability to listen to a client’s needs and help them identify their strengths and weaknesses. Talk about how you would ask questions, such as what type of job they are looking for or what skills and experiences make them stand out from other candidates. Show that you can take detailed notes on the conversation and use those to create a resume tailored to the individual’s goals and qualifications. Finally, demonstrate your willingness to work with clients until they are completely satisfied with their resumes.

Example: “When I work with clients to create a resume, I always begin by listening to their career aspirations and what they think should be included in their document. I ask questions to better understand their experience and skills, and I take detailed notes so that I can accurately capture what they want to include. I also provide guidance on the types of information that should be included and how to best present it. I believe that it’s important to provide a personalized service and to work with clients until they are completely satisfied with their resumes.”

9. What strategies do you use to make sure a resume stands out from other applicants?

Resume writers need to be able to create a document that stands out from the competition. This means you have to have a keen eye for detail and be able to craft an effective resume that highlights the best aspects of a candidate’s background and experience. Interviewers want to know you have the skills necessary to create a document that highlights the candidate’s strengths and downplays their weaknesses.

How to Answer:

To answer this question, you should discuss the strategies you use to create a resume that stands out from other applicants. You can talk about how you research industry trends and incorporate those into the design of the resume. Additionally, you might mention the importance of using powerful language and action verbs to make sure the candidate’s accomplishments stand out. Finally, you could discuss how you tailor resumes to each job application by highlighting specific skills and experiences relevant to the position.

Example: “When creating a resume, I make sure to include the latest trends and techniques to ensure it stands out from the competition. I research industry trends and incorporate those into the design of the resume to make sure it is modern and up-to-date. Additionally, I use powerful language and action verbs to make sure the candidate’s accomplishments stand out. I also tailor the resume to each job application by highlighting specific skills and experiences relevant to the position, so the candidate has the best chance of getting noticed.”

10. Have you ever written a resume for someone transitioning into a new career field?

Resume writing is a challenging job, and employers want to make sure you have the experience to help their clients transition into a new field. This question helps employers understand if you have the knowledge and experience to help your clients write resumes for new career paths. It also helps them understand if you’re familiar with the particular challenges that come with transitioning into a new job.

How to Answer:

You should be prepared to answer this question by discussing your experience with helping clients transition into new career fields. You can talk about how you’ve worked with clients to create resumes that highlight their transferable skills and experiences for the new job, as well as any strategies you use to help them stand out from other applicants in the field. Be sure to mention any success stories you have of clients transitioning successfully into a new career path after working with you.

Example: “Yes, I’ve written resumes for clients transitioning into a new career field. I specialize in helping clients identify their transferable skills and experiences, and then crafting a resume that highlights those qualifications. I also work with clients to create a strategy for presenting themselves in a new field, such as researching the industry, networking with potential employers, and creating a portfolio to showcase their skills. I had one client who was transitioning from the medical field to finance who was able to secure a job with a top investment bank after working with me.”

11. Describe your process for researching industry-specific terminology and jargon to incorporate into resumes.

Writing a resume that stands out from the competition requires more than just using the right keywords. It requires being able to identify the specific language and phrases that are used in the industry the applicant is looking to join. Interviewers want to know that you have the research skills and knowledge of the industry to be able to craft the perfect resume for any job.

How to Answer:

You should be prepared to discuss your research process for finding the best industry-specific language and jargon to include in resumes. Talk about how you stay up-to-date with trends and changes in the industry, such as reading relevant publications or attending seminars. Discuss any strategies you use to identify keywords that are most effective in conveying a candidate’s qualifications, such as conducting interviews with hiring managers or researching job postings. Finally, mention any tools or resources you use to help streamline the research process and ensure accuracy.

Example: “I have a few strategies I use to ensure my resume writing is tailored to the industry. First, I make sure to stay up-to-date with industry trends and news. This helps me identify the keywords and language that are most relevant and effective. I also like to interview hiring managers and recruiters to get a better understanding of the specific language and phrases they look for in resumes. Finally, I use tools like TalentLyft and Upwork to help me quickly identify and research the most popular industry-specific keywords. This allows me to craft resumes that are tailored to the specific industry and job role quickly and accurately.”

12. What techniques do you use to ensure that a resume is concise yet still conveys all relevant information?

Hiring managers want to ensure you have the skills and experience to write effective resumes that will help their clients stand out from the competition. Questions like this help them understand how well you’re able to distill large amounts of data into the most important and relevant points, as well as how well you can communicate these points in a clear and concise way.

How to Answer:

To answer this question, you should describe the techniques you use to craft a resume that is both concise and conveys all relevant information. For example, you could talk about how you prioritize key accomplishments and skills, condense long sentences into bullet points, and remove unnecessary words or phrases. Additionally, you can mention any processes you have in place (such as using templates) to ensure that resumes are consistent and effective.

Example: “I use several techniques to ensure that resumes I create are concise yet still demonstrate the candidate’s accomplishments and skills. First, I prioritize key accomplishments and skills so that the most important information is conveyed first and foremost. Additionally, I condense long sentences into bullet points and remove any unnecessary words or phrases to make the resume as succinct as possible. Finally, I use templates to ensure that each resume I create is consistent and effective. This allows me to quickly create resumes that are both concise and informative.”

13. How do you handle clients who are resistant to making changes to their resumes?

Resume writing is both an art and a science, and it’s important for potential employers to know that you can handle the challenges that come with the job. Many clients are resistant to making changes to their resumes, so it’s important for you to demonstrate that you can handle that situation with professionalism and tact. This shows that you understand that what you’re doing isn’t just about making a resume look pretty, but that it’s also about helping the client get the job they want.

How to Answer:

To answer this question, you want to demonstrate that you understand the importance of balancing your client’s needs with what will make their resume stand out. You can talk about how you listen to your clients and take their input into consideration while also making sure that their resumes are up-to-date and relevant for the job they’re applying for. Additionally, you can discuss how you use data from past successes to show them why certain changes need to be made in order to get the best results. Finally, you should emphasize that you always put the client first and strive to provide the best possible service.

Example: “I understand that my clients may be resistant to making changes to their resumes, and I always take the time to listen to their concerns and suggestions. I use data from successful resumes I’ve written in the past to show my clients why certain changes need to be made in order to make their resume stand out. I always emphasize that I’m here to help them get the job they want, and that I’ll do whatever I can to make sure their resume is the best it can be. At the end of the day, I always strive to put the client first and ensure that they are satisfied with the service I’ve provided.”

14. What advice do you give clients regarding references and letters of recommendation?

This is a great question to ask a resume writer, as it shows how well they understand the nuances of the job. References and letters of recommendation can be an invaluable part of a job search, but they can also be tricky to navigate. The best resume writers will be able to give advice on how to best utilize these tools to maximize the chances of getting a job.

How to Answer:

Your answer should focus on the importance of references and letters of recommendation, as well as how to best utilize them. Explain that references should be chosen carefully and strategically, as they can make or break an application. You should also emphasize the importance of providing a professional reference letter from someone who is familiar with the applicant’s work and qualifications. Finally, you should explain the value of networking and building relationships with professionals in your field, as this can lead to more opportunities down the line.

Example: “I always advise my clients to choose their references carefully and strategically. A strong reference can make a huge difference in the success of an application, so it’s important to pick someone who can vouch for your qualifications and accomplishments. I also suggest that they provide a professional reference letter from someone who is familiar with their work and qualifications. Finally, I emphasize the importance of networking and building relationships with professionals in their field. Doing so can open up opportunities and provide additional references for future applications.”

15. How do you handle clients who don’t know where to start when it comes to writing their resumes?

Writing a resume can be a daunting task, and many clients may find themselves in need of help. It’s important to be able to provide guidance and support to those who don’t know where to start. The interviewer wants to know that you have the skills and knowledge to be able to help those clients through the process.

How to Answer:

You should emphasize your experience working with clients who don’t know where to start. Talk about the strategies you use to help them get started, such as asking questions to understand their career goals and objectives, helping them identify key accomplishments, or providing templates and examples that they can use for reference. You should also discuss how you provide guidance and support throughout the process and ensure that the client is satisfied with the finished product.

Example: “I understand that writing a resume can be a daunting task, especially for those who don’t know where to start. When I work with clients who don’t know where to start, I like to start by asking questions to understand their career goals and objectives. This helps me identify their key accomplishments and create a resume that highlights their strengths. I also provide templates and examples that they can use for reference. Throughout the process, I provide guidance and support to ensure that the client is satisfied with the finished product.”

16. What tips do you provide clients to help them prepare for interviews?

Resume writing is much more than just creating a document. It’s also about making sure clients are ready to go into an interview with confidence. If a resume writer can provide tips on how to dress, how to prepare for common questions, and what to do when faced with challenging questions, then the resume writer is likely a great fit for the job.

How to Answer:

To answer this question, think about the tips you give clients in preparation for an interview. You can talk about researching the company and industry, practicing answers to common questions, dressing appropriately for the job, being prepared with relevant questions of your own, and having a positive attitude. Additionally, emphasize any experience you have helping clients prepare for interviews or providing career advice.

Example: “I have a lot of experience helping clients prepare for interviews. I always emphasize the importance of researching the company and industry, so they can go into the interview with a deeper understanding of the role. I also make sure they’re prepared with answers to common questions, and I encourage them to practice their answers ahead of time. I also advise my clients on dressing appropriately for the job, coming prepared with relevant questions of their own, and maintaining a positive attitude throughout the process. I’ve been able to help many of my clients land their dream job by providing these tips and I’d be excited to do the same for your clients.”

17. How do you stay up to date on the latest trends in resume writing?

Resume writing is a constantly evolving field, with new best practices and standards being developed all the time. Companies want to know that you stay abreast of the latest trends in order to write the best resumes for their clients. They’ll want to know what methods you use to stay up to date and how you incorporate those trends into your work.

How to Answer:

To answer this question, you’ll want to demonstrate that you stay up to date on the latest trends in resume writing. Talk about what methods you use to stay informed—such as reading industry blogs, attending webinars and conferences, or joining professional associations like the Professional Association of Resume Writers & Career Coaches (PARW/CC). You should also explain how you incorporate these trends into your work, such as by using new keywords or formatting techniques. It may be helpful to have a few examples ready of resumes you’ve written that reflect current best practices.

Example: “I stay up to date on the latest trends in resume writing by subscribing to industry blogs and newsletters, attending webinars and conferences, and joining professional associations like the Professional Association of Resume Writers & Career Coaches (PARW/CC). I also stay in touch with my network of fellow resume writers and frequently get together to discuss new trends and best practices. I use the latest trends to write resumes that are tailored to the job and industry, and I also use the newest keywords and formatting techniques to ensure that my clients’ resumes get noticed. For example, I recently wrote a resume for a client in the finance industry that included the latest buzzwords and industry lingo to capture the attention of hiring managers.”

18. What strategies do you use to ensure that a resume is free of errors and typos?

Hiring managers want to know that you have a system in place to ensure accuracy in your work. This can include having someone else review your work, utilizing spellcheck and grammar check, or even a combination of both. They want to know that you take the time and put in the effort to make sure the resumes you write are polished and perfect.

How to Answer:

You should have a few strategies to answer this question. You can talk about the steps you take while writing a resume, such as utilizing spellcheck and grammar check tools, reading it out loud or having someone else read it for you, and making sure you’re using industry-specific language. Additionally, you can mention any extra measures you take, such as running resumes through plagiarism checkers, providing clients with multiple drafts, etc.

Example: “I always make sure to use spellcheck and grammar check tools to ensure accuracy. Additionally, I read my work out loud to catch any mistakes I may have missed. I also have a few trusted colleagues I send my work to for a second set of eyes, and I make sure to run my resumes through a plagiarism checker to ensure originality. I also provide my clients with multiple drafts so they can review and provide feedback before the final version is sent out.”

19. Describe your experience with creating resumes for international clients.

Crafting a resume for an international client might require a different approach than creating one for someone living in the U.S. International clients may need a resume that’s tailored to the country in which they’re applying for a job and their cultural background. This question will allow the interviewer to gauge your knowledge and experience with creating resumes for clients from different countries and backgrounds.

How to Answer:

If you have experience creating resumes for international clients, start by discussing the countries and cultures you’ve worked with. Talk about the challenges that come with crafting a resume for an international client and how you overcame them. If you don’t have experience in this area, talk about your interest in learning more about different cultures and how it would help you create better resumes for international clients.

Example: “I have extensive experience creating resumes for international clients. I’ve worked with clients from all over the world including China, India, the Middle East, and Europe. I understand the cultural nuances of each region and how to tailor a resume to ensure it’s appropriate for the country in which the client is applying for a job. I also have a strong understanding of the language and cultural differences between countries, which helps me create resumes that will stand out from the competition. I’m confident that my experience and knowledge of international resume writing will be an asset to your team.”

20. How do you handle clients who need multiple versions of their resumes for different types of jobs?

Resume writing isn’t just about writing a single document; it’s about helping clients create multiple documents that they can use in different scenarios. This question helps the interviewer understand how you approach this type of situation and how you prioritize the client’s needs when creating different versions of their resume. They’ll also want to know how you use your knowledge of the different types of jobs and industries to tailor resumes for those roles.

How to Answer:

Start by talking about the process you use to create multiple versions of a resume for a client. Explain that you work with them to identify their key skills and experiences, then tailor each version of the resume to highlight those specific qualities in relation to the different types of jobs they’re applying for. Talk about how you research industry trends and job descriptions to ensure that the resumes are tailored correctly, and emphasize your ability to quickly adjust the documents as needed. Finally, explain any additional services you offer clients, such as cover letter writing or LinkedIn profile optimization, which can help make sure they have all the materials they need to apply for multiple roles.

Example: “I understand that clients often need multiple versions of their resumes for different types of jobs. To help them with this, I use a comprehensive process that starts with a deep dive into their skills and experiences. I then create a tailored version of the resume for each job they’re applying for, highlighting the qualities and experience that are most relevant to that role. I also research industry trends and job descriptions to ensure that the resume is tailored correctly, and I’m always available to make any adjustments or updates as needed. Additionally, I offer my clients cover letter writing and LinkedIn profile optimization services, so they have all the materials they need to apply for multiple roles.”