Scheduler Resume Example & Writing Guide

Use this Scheduler resume example and guide to improve your career and write a powerful resume that will separate you from the competition.

Schedulers are responsible for coordinating the details of an event or meeting to ensure that everything runs smoothly. If you enjoy planning ahead, being organized, and working with people from all different backgrounds, a job as a scheduler could be right up your alley.

To get hired as a scheduler, you’ll need to show employers that you can anticipate needs, handle last-minute changes, and follow through on your promises. Here are some tips and an example resume to help you write a great scheduler resume that will impress hiring managers everywhere.

David Moore
Houston, TX | (123) 456-7891 | [email protected]

Highly organized scheduler with 10+ years of experience in the medical field. Proven ability to manage a complex schedule while ensuring that all appointments are timely and accurate. Eager to use scheduling skills in a fast-paced environment.

James Martin High School Jun '08
High School Diploma
Company A, Scheduler Jan '17 – Current
  • Managed the scheduling of over 100 employees and ensured that all shifts were covered for each location.
  • Created, edited, and maintained employee schedules in Microsoft Outlook to ensure proper coverage during business hours.
  • Communicated with managers regarding schedule changes or open positions as needed and coordinated with hiring manager on new hires.
  • Assisted with payroll entry by verifying timecards and entering data into system accurately and timely.
  • Maintained current knowledge of labor laws pertaining to overtime pay, meal breaks, etc., adhered to safety regulations at all times, and worked closely with management team to achieve company goals daily.
Company B, Scheduler Jan '12 – Dec '16
  • Created and maintained scheduling calendar for up to 25 clients, including setting availability blocks and adding notes about client meetings
  • Managed calendars of up to five executives, ensuring that all appointments were scheduled in a timely manner
  • Scheduled travel arrangements for up to 10 employees per month using company travel system (Traveler)
  • Maintained records on each client’s schedule history, allowing accurate forecasting of future needs
  • Prepared monthly reports detailing the number of hours worked by each employee
Company C, Scheduling Assistant Jan '09 – Dec '11
  • Coordinated schedules for a team of five physicians and three nurse practitioners across four clinic locations.
  • Utilized the electronic medical record system to schedule appointments for new and existing patients.
  • Worked with patient insurance companies to verify coverage and benefits for scheduled procedures.
  • Certified Meeting Professional (CMP)
  • Certified Professional in Healthcare Event Management (CPHEM)
  • Certified Association Executive (CAE)

Industry Knowledge: Microsoft Office Suite, Excel, Google Calendar, Outlook, Gantt Charts, Project Management
Technical Skills: Microsoft Project, Google Calendar, Outlook, Gantt Charts, Project Management
Soft Skills: Communication, Time Management, Teamwork, Leadership, Problem Solving

How to Write a Scheduler Resume

Here’s how to write a scheduler resume of your own.

Write Compelling Bullet Points

Bullet points are the most effective way to showcase your experience and qualifications. And the best way to do that is by using specific examples and numbers.

For example, rather than saying you “managed schedules for large events,” you could say that you “managed schedules for 10+ events with more than 500 attendees each, resulting in zero scheduling conflicts.”

The second bullet point is much stronger because it provides specific details about the project and the outcome. It also includes a quantifiable result—zero scheduling conflicts—which is always a good thing!

Identify and Include Relevant Keywords

When you submit your resume online, it’s likely that it will be scanned by an applicant tracking system (ATS) for certain keywords. These programs look for specific terms related to the job opening in order to determine whether or not you have the skills and experience necessary to successfully perform the duties of the role. If your resume doesn’t include enough of the right keywords, your application might not make it past the initial screening process.

One way to make sure your resume contains all of the right keywords is to carefully review each job posting and take note of the terms that are used most frequently. Then, try to include some of those same words in your resume. Here are some commonly used scheduler keywords:

  • Office Administration
  • Microsoft Access
  • Teamwork
  • Time Management
  • Social Media
  • Event Planning
  • Customer Service
  • Public Speaking
  • Communication
  • Organization Skills
  • Research
  • Data Entry
  • Critical Thinking
  • Scheduling
  • Administrative Assistance
  • Leadership
  • Event Management
  • Adobe Photoshop
  • Public Relations
  • Project Management
  • MYOB
  • Accounting
  • Budgeting
  • Payroll
  • Customer Satisfaction
  • SAP Products
  • Invoicing
  • Internal Controls
  • Business Strategy
  • Negotiation

Showcase Your Technical Skills

There are a number of programs that schedulers use on a daily basis to manage their work. Being proficient in the use of these programs is essential to the job. Some of the most commonly used programs are Microsoft Office Suite (Excel, Word, Outlook, Powerpoint), Google Suite (Google Drive, Gmail, Docs), and Asana. Additionally, schedulers need to be familiar with the concepts of project management and time management.


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