Secretary Cover Letter Examples & Writing Tips

Secretaries provide administrative support to their organizations. They perform clerical duties like answering phones, typing, filing, and preparing documents.

As a secretary, you’re an important link between upper management and the rest of the organization. You must be able to work independently, while still being able to collaborate with a team.

To show hiring managers you’re the right person for the job, you need to have a well-written cover letter. Check out these examples and tips for writing a secretary cover letter that’s sure to impress hiring managers.

Secretary Cover Letter Example 1

I am actively seeking an opportunity such as your secretary position you have listed. Over twelve years of experience have equipped me with a multitude of skills you’re looking for, and I would like to continue my growth with your organization. As an outgoing person with exceptional interpersonal skills and the hunger to learn and grow professionally, I’d be a great candidate to consider for this position.

Throughout my career, I have demonstrated for my employers an exceptional facility for meeting organizational objectives and needs. In addition to my administrative and project support skills, I am an adept writer/proofreader and enjoy using my natural abilities and creativity to create different documents from newsletters to brochures. My computer skills have also been utilized by employers; in addition to being proficient in MS programs and many others, I type 65-70 WPM, do 10-key, and I’m able to learn new programs and customized software quickly to increase efficiency and productivity. I am confident that these skills and others would make me a valuable asset to you and your team.

My resume is attached, detailing my expertise, and I’m looking forward to learning more about this position and what it entails. I would greatly appreciate the opportunity of speaking with you at your earliest convenience, via e-mail or phone. Thank you for your time and consideration.

Secretary Cover Letter Example 2

This letter serves as a formal application for the open secretary position within your organization. I would like to thank you for taking the time to review my attached resume.

Currently, I am employed in the Enterprise Project Management Office (EPMO) within the IT Division at Thrivent Financial’s corporate office. My career has developed immensely since I started as a secretary at Thrivent 3 years ago. I feel that my career path up to this point has been a progression of experiences that have allowed me to understand where my skills, talents and passions exist. One of my greatest aspirations is to achieve career success in the area of administrative operations in an environment that can utilize my skills and provide an atmosphere that fosters professional and personal growth.

My work experience has provided me with the skills to take charge in all facets of planning and coordinating events, activities and tasks, contract negotiation, accounting and financial procedures, public speaking as well as business & promotional writing. I have many years of administrative expertise that has allowed me to build on my skills in managing multiple tasks at one time and being adaptable to unpredictable scenarios and challenges. I also possess considerable knowledge in working with computer software programs such as Microsoft Office (including Word, Excel, Access, Outlook, PowerPoint, Publisher and FrontPage) as well as Lotus Notes, Corel WordPerfect, CRM, GIFTS, Sametime, Live Meeting, Perseus & Business Objects.

I enjoy a demanding and variable work environment and am open to learning new and challenging tasks to enhance my career. I also appreciate working with people of all cultures and backgrounds and believe that my knowledge could bring a unique perspective and highly qualified approach to your organization.

Your consideration of my qualifications is greatly valued. I look forward to the opportunity to further discuss the skills that I can bring to your department. Feel free to call me, at 651-757-5840, to set up an interview or talk more about the employment possibilities you have to offer.

Secretary Cover Letter Example 3

Having extensive experience in office administration and management in several industries, I want the opportunity to put my talents to work for you. 

As so frequently happens in today’s market place, top-notch employees often find themselves seeking new employment challenges on a corporate timetable, not their own. I find myself in that position now. I relish the opportunity to learn about fresh products, establish rapport with different customers – both internal and external – and parlay an extensive administrative background into increased operational efficiency for my next employer. I respect your time and am confident my resume sufficiently outlines my value and achievements in past assignments as well as indicates the potential for important contributions to your company.

I look forward to discussing with you how my business acumen and creative approach to myriad challenges can support the continued growth and success of your organization and welcome the opportunity to interview at your earliest convenience.

Secretary Cover Letter Example 4

I am actively pursuing an opportunity comparable to the secretary position you have advertised, so it is with great enthusiasm that I respond to your job posting. Thanks to many years of experience, I have been fully equipped with a multitude of skills you are looking for, and I would like to continue my knowledge and advancement with your institution. With exceptional interpersonal skills, and the determination to learn and grow as a professional, I would make an excellent addition to your team.

From the start of my career, I have consistently exhibited a phenomenal ability for meeting organizational needs, objectives and deadlines. In addition to my secretarial skills, I am proficient in preparing a wide range of documents from newsletters to spreadsheets. I am proficient in MS programs, as well as countless others, and I type 55-60 WPM. My ability to learn and understand new programs helps to increase productivity and efficiency.

With my previous employer, I was considered a valuable member of their organizational support team. I was also heavily involved in supporting the needs of our firm’s partners and clients, with responsibilities that included calendar maintenance, travel accommodations, payroll support and general office support where needed.

Other important experience includes:

• Trained all incoming administrative support staff
• Maintained client confidentiality of highly sensitive financial and personal documents
• Prepared reports, took meeting minutes, and distributed documents as needed for weekly partner meetings

I would welcome the opportunity to join your company and contribute to your future success. My resume is attached, which details all of my expertise in full, and I’m looking forward to hearing more about this position and what it involves. I would greatly appreciate the opportunity of speaking with you at your earliest convenience, via e-mail or phone. Thank you for your time and consideration.

Secretary Cover Letter Writing Tips

Show how you create smooth processes

One of the most important traits that a secretary needs to have is organization. In your cover letter, be sure to highlight this trait by describing how good you are at creating clear and efficient workflows. For example, say something like “At my previous job I created a very organized workflow for applying for new permits from our city government.” This will show that not only do you have experience working in an office but also that you understand what it takes to streamline tasks and improve efficiency in the workplace.

Highlight your administrative skills

When applying for a job as a secretary, you need to show how well you are at running an office. You’ll be performing clerical tasks which require excellent attention to detail and organization skills. So it’s important that you show these traits in your cover letter by highlighting relevant tasks that you have successfully completed in the past. Also include any specific software knowledge (such as Microsoft Office) or systems experience (such as SAP) that the employer might look for when they review your application.

Highlight Your Typing Speed

The more skills you have, the higher your chances are of getting hired for a job. If you’re applying for a secretary position, highlight your typing speed in your cover letter. When writing about why you’re an excellent candidate for the job, be sure to mention that not only do you have experience with basic administrative tasks but also that you can type at least 60 words per minute and use Microsoft Office proficiently. Be sure to provide proof of any claims made in this section by including relevant bullets from accomplishments listed on your resume.

Proofread your cover letter

If you are applying for a secretary position, you must be precise and attentive to detail. A single spelling or grammatical mistake will make it difficult for the hiring manager to take you seriously. Double-check your work before submitting it!