Resume

Technical Writer Resume Example & Writing Guide

Use this Technical Writer resume example and guide to improve your career and write a powerful resume that will separate you from the competition.

If you have a passion for writing and an eye for detail, you might be a great fit for the role of technical writer. As a technical writer, you’ll create content for a variety of purposes—from user manuals to training materials to research reports. You might work in a field like healthcare or insurance where you need to translate highly technical processes into language that everyone can understand. Or maybe you prefer the more creative side of writing and want to work on marketing materials or PR copy.

Regardless of the type of writing you prefer, you’ll need strong research skills, the ability to organize information into easy-to-digest chunks, and the capacity to write in a way that’s clear, concise, and engaging. You’ll also need an eye for detail so that your writing is free of errors. And because technical writers often work in a highly regulated industry like healthcare or insurance, you’ll need to know how to follow rules and regulations.

Here are some tips and an example to help you write a fantastic technical writer resume that will get you noticed by hiring managers everywhere.

James Smith
Los Angeles, CA | (123) 456-7891 | [email protected]
Summary

Skilled technical writer with more than 10 years of experience crafting clear and concise documentation for a variety of audiences. Excels at developing user manuals, process flows, and other technical content. Passionate about simplifying complex information and making it easy to understand.

Education
University of California, Santa Cruz Jun '10
B.A. in English
Experience
Company A, Technical Writer Jan '17 – Current
  • Created technical documentation for software products, including user guides, release notes, and training materials.
  • Reviewed product requirements to determine the best way to document features and functions of a new or updated product.
  • Developed content outlines that provide an overview of each deliverable (e.g., user guide).
  • Wrote detailed instructions on how to use company products based on research with customers and other stakeholders as well as internal knowledge about the product’s capabilities.
  • Coordinated with graphic designers to ensure proper formatting in documents such as User Guides and Training Materials before delivery to external partners or customers via PDFs or web-based portals.
Company B, Technical Writer Jan '12 – Dec '16
  • Worked with a team of writers to create and update over 100 technical documents for clients
  • Created detailed diagrams, flowcharts, tables and charts to illustrate complex processes or procedures
  • Collaborated with developers on the creation of documentation for new products in development
  • Ensured that all documentation was written at an 8th grade reading level or lower
  • Conducted research on topics related to projects assigned by management (i.e., competitor analysis)
Company C, Technical Editor Jan '09 – Dec '11
  • Edited and revised technical documents such as manuals, reports, white papers, etc.
  • Worked with authors and subject matter experts to ensure accuracy and completeness of content.
  • Utilized various editing tools and software to improve the quality of the documents.
Certifications
  • Certified Professional Technical Writer
  • Certified Technical Communicator
  • Technical Writing Certificate
Skills

Industry Knowledge: Technical Writing, Documentation, Process Improvement, User Guides, Software Testing, Technical Documentation
Technical Skills: Microsoft Office Suite, Photoshop, Adobe Acrobat, Microsoft Visio, LibreOffice
Soft Skills: Communication, Leadership, Team Management, Problem Solving, Creativity

How to Write a Technical Writer Resume

Here’s how to write a technical writer resume of your own.

Write Compelling Bullet Points

The best technical writing is clear, concise, and easy to read. That means you should use simple language and avoid unnecessary jargon and adjectives.

For example, rather than saying “the software was developed using the latest technologies,” you could say “the software was developed using the latest technologies, such as HTML5 and CSS3.”

Notice how the second bullet point is more specific and provides more detail about the technologies used.

Related: What Is a Technical Writer? How to Become One

Identify and Include Relevant Keywords

When you submit your resume online, it’s likely that it will be scanned by an applicant tracking system (ATS) for certain keywords. These programs look for certain terms related to the job opening in order to determine whether or not you are a good fit. If your resume doesn’t include enough of the right keywords, your application might not even make it to a recruiter.

The best way to make sure your resume contains the right keywords is to read through job postings and take note of the terms that are used most frequently. Then, try to use those same terms on your resume. Here are some of the most commonly used keywords for technical writer roles:

  • Technical Writing
  • Manuals
  • Documentation
  • Software Documentation
  • Writing
  • Documentation Management
  • Requirements Analysis
  • User Guides
  • Documentation Standards
  • Technical Support
  • Microsoft Access
  • Adobe InDesign
  • Business Analysis
  • User Experience (UX)
  • Change Management
  • Agile Methodologies
  • Functional Documentation
  • Engineering
  • SQL
  • JavaScript
  • Jira
  • Agile Project Management
  • Software Development Life Cycle (SDLC)
  • Requirements Gathering
  • Software Development
  • Git
  • Jira Core
  • MySQL
  • Scrum
  • Jenkins

Showcase Your Technical Skills

As a technical writer, you rely on specific software programs and systems to create your content. That’s why it’s essential to list your technical skills prominently on your resume. By doing so, you’ll show that you’re a valuable candidate who is familiar with the essential tools and systems used in your field.

Recruiters are looking for technical writers who are proficient in specific programs, such as Microsoft Word and Adobe Acrobat, and who have experience with specific systems, such as the AP Stylebook. So be sure to list all of your relevant technical skills prominently on your resume.

Related: How Much Does a Technical Writer Make?

Remember The Basics

As you write your resume, it’s important to keep a few basic rules in mind.

Make Sure Your Resume Is Easy to Scan

There are a few things you can do to make your resume formatting look more professional. First, use a standard font type and size. Second, left-align your text. Third, use bullets instead of paragraphs to list your experiences. Fourth, use 2 lines or less per bullet point. Fifth, have a separate skills section. Sixth, use all-caps and bolding sparingly. Seventh, include some white space on the page to make the document easier to scan.

Be Concise

There is no set standard for the length of a resume, but usually a one-page resume is best for recent graduates or those early in their careers. When you have more experience to include, a two-page resume may be more appropriate. However, be selective about the content you include, and make sure that all the relevant information is included on the first page.

Check Your Work

Proofreading your resume is key to making sure it looks its best. Spelling mistakes, punctuation mistakes, and grammatical mistakes can all be easily corrected with a careful eye. Having someone else proofread your resume is also helpful, as they may catch mistakes that you missed.

Consider Including a Summary

A resume summary statement can be an extremely useful way to introduce yourself to potential employers and showcase the skills and experiences that make you the perfect candidate for the job. By highlighting your best traits and skills, you can show that you have the qualifications and experience required to do the job well. Additionally, a well-crafted summary can help to demonstrate your transferable skills, which can be essential for career changers or those looking to move up in their field.

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