25 Transcriber Interview Questions and Answers

Transcribers listen to audio recordings and type out what they hear. The recordings they transcribe could be interviews, phone calls, lectures, speeches, or other audio files. Once the transcription is complete, the transcriber proofreads their work for errors.

Transcribing is a great job for people who are good at typing, have great attention to detail, and can stay focused for long periods of time. If you’re considering a job as a transcriber, you may be wondering what kind of questions you’ll be asked in an interview.

To help you prepare, we’ve compiled a list of sample transcriber interview questions and answers.

1. Are you familiar with the various types of transcription equipment and software available?

Interviewers may ask this question to determine your level of experience with transcription equipment and software. They want to know that you can use the tools they provide, so it’s important to be honest about your experience. If you have no prior experience using specific types of equipment or software, consider researching them before your interview to learn how they work.

Example: “Yes, I am very familiar with the various types of transcription equipment and software available. In my current role as a Transcriber, I have been using both hardware and software solutions for transcribing audio recordings. I’m well-versed in different types of dictation machines, digital recorders, voice recognition software, and other tools used to capture speech accurately.

I also have experience working with specialized transcription software such as Express Scribe, which is designed specifically for transcribers. This platform allows me to easily control playback speed, add time stamps, and create transcripts quickly and efficiently. I’m confident that I can use this knowledge to help your organization achieve its goals.”

2. What are your strongest skills as a transcriber?

This question can help the interviewer determine if your skills align with their needs. You can answer this question by listing two or three of your strongest skills and explaining how they benefit you as a transcriber.

Example: “My strongest skills as a transcriber are my accuracy and attention to detail. I have an excellent ear for audio, which allows me to accurately capture the spoken word. I’m also very organized and efficient in my work, allowing me to quickly and accurately transcribe audio files without sacrificing quality.

I’m comfortable working with different types of audio formats, including MP3, WAV, and AIFF. My experience with transcription software such as Express Scribe makes it easy for me to navigate through audio files quickly and efficiently. I’m also familiar with various digital dictation systems and can easily adjust to new ones if needed.”

3. How would you deal with a client who was unhappy with the quality of your work?

Interviewers may ask this question to assess your problem-solving skills and ability to handle conflict. In your answer, demonstrate that you can be empathetic and use active listening techniques to resolve the issue.

Example: “If a client is unhappy with the quality of my work, I would take it as an opportunity to learn and grow. First, I would listen carefully to their feedback and ask questions to better understand their expectations. Then, I would review my work to identify any areas for improvement. Finally, I would make the necessary changes to ensure that the client is satisfied with the end result.

I believe in taking ownership of my work and delivering results that exceed expectations. I am always open to constructive criticism and strive to continuously improve my skills. I have a great attention to detail and take pride in producing accurate and high-quality transcripts.”

4. What is your experience with transcribing for legal purposes?

Interviewers may ask this question to learn about your experience with transcribing for legal purposes. This is because many transcription jobs require you to work in a secure environment, and employers want to make sure that you have the necessary qualifications to do so. In your answer, describe any relevant experience you have working as a court reporter or other similar job.

Example: “I have extensive experience transcribing for legal purposes. I have worked as a transcriptionist in the legal field for over five years, and during that time I have become well-versed in all aspects of legal transcription. I am familiar with the terminology used in court documents, contracts, and other legal materials, and I understand how to accurately capture the nuances of spoken dialogue in these types of recordings.

In addition, I have also had the opportunity to work on projects involving audio recordings from depositions, hearings, and trials. I am comfortable working with both digital and analog recordings, and I can quickly adjust my typing speed to match the pace of the speaker. My attention to detail ensures that no important information is missed or misinterpreted.”

5. Provide an example of a time when you had to adapt your work to a client’s specific needs.

Interviewers may ask this question to assess your ability to work with clients and adapt to their needs. When answering, it can be helpful to provide an example of a time when you had to make changes to the way you transcribed or edited a document for a client’s benefit.

Example: “I recently had a client who needed their audio transcribed in an extremely short timeframe. I knew that the task was going to be challenging, but I also knew that it was important for me to meet the client’s needs. To do this, I worked quickly and efficiently to ensure that I could deliver the transcription on time. I used my experience as a Transcriber to make sure that I captured all of the necessary information while still meeting the tight deadline. In the end, I was able to provide the client with a high-quality transcript that met their specific requirements. This experience showed me how important it is to be flexible and adaptable when working with clients.”

6. If you were given a transcript with unclear audio, how would you go about troubleshooting the problem?

This question is an opportunity to show your problem-solving skills and ability to troubleshoot. You can answer this question by describing a time when you had to troubleshoot audio issues in the past, or you can describe how you would go about doing so if you have not encountered this situation before.

Example: “If I was given a transcript with unclear audio, the first step I would take is to review the audio and identify any areas of difficulty. This could include background noise, overlapping voices, or poor sound quality. Once I have identified these issues, I can then look for ways to improve the clarity of the audio.

For example, if there is background noise, I may be able to use noise-canceling software to reduce it. If there are multiple speakers talking at once, I can try using an audio editor to separate out the different voices. Finally, if the sound quality is poor, I can adjust the volume levels or apply filters to enhance the clarity.”

7. What would you do if you noticed a mistake in your transcript after it had already been sent to the client?

This question can help the interviewer determine how you handle mistakes and errors in your work. Showcase your ability to take responsibility for your actions, apologize and make corrections when needed.

Example: “If I noticed a mistake in my transcript after it had already been sent to the client, I would take immediate action. First, I would contact the client and apologize for the error. Then, I would offer to make any necessary corrections as soon as possible. Depending on the severity of the mistake, I may also suggest that the client review the entire document again to ensure accuracy. Finally, I would do whatever I can to prevent similar mistakes from happening in the future by double-checking all transcripts before they are submitted.”

8. How well do you perform under pressure?

Transcription is a job that requires accuracy and attention to detail. Employers ask this question to make sure you can perform well under pressure. Use your answer to show the interviewer that you are able to stay calm in high-pressure situations. Explain how you use your time management skills to complete tasks on time.

Example: “I have a great ability to perform under pressure. I am able to remain focused and organized even when working on tight deadlines or in high-pressure situations. I understand the importance of accuracy, so I always strive to ensure that my work is error free and up to the highest standards. I also stay calm and collected during stressful times, which helps me to maintain a clear head and think logically about how best to approach any given task. Finally, I’m an excellent multitasker, so I can juggle multiple projects at once without compromising quality.”

9. Do you have experience working with a team of other transcribers?

Transcribers often work in teams of two or more to ensure they can meet deadlines. Employers ask this question to make sure you have experience working with others and that you’re comfortable doing so. In your answer, explain how you’ve worked as part of a team before and what made it successful.

Example: “Yes, I do have experience working with a team of other transcribers. During my previous job as a Transcriber, I worked closely with two other transcribers to ensure accuracy and efficiency in our work. We collaborated on projects, discussed best practices for transcription, and provided feedback on each other’s work. This helped us stay organized and motivated while completing tasks quickly and accurately.

I believe that working together as a team is essential when it comes to transcribing. It allows us to share ideas, provide support, and learn from one another. My experience has taught me how important it is to be able to communicate effectively and collaborate with others in order to produce the best results.”

10. When would you use time stamps in your transcript?

Time stamps are an important part of a transcript, and the interviewer will want to know that you understand this. Use your answer to highlight your understanding of how time stamps work in transcription and when they’re necessary.

Example: “Time stamps are an important part of transcription, as they help to keep the transcript organized and easy to follow. I use time stamps when transcribing audio or video recordings in order to indicate where a speaker changes topics or pauses for a certain amount of time. Time stamps also make it easier for readers to go back and review specific sections of the transcript if needed.

Additionally, I always include time stamps when creating transcripts for legal proceedings, as this helps to ensure accuracy and provide evidence that can be used in court. Finally, I use time stamps when summarizing long conversations or lectures, so that readers can quickly jump to the relevant parts without having to read through the entire document.”

11. We want to improve our turnaround time. What strategies would you suggest to help us do so?

Turnaround time is an important factor for transcription companies. The interviewer may ask you this question to see if you have any strategies that can help improve the company’s turnaround time and overall efficiency. In your answer, explain how you would implement a strategy or process that could help the company achieve its goals.

Example: “I believe that the key to improving turnaround time is to focus on streamlining processes and finding ways to automate tasks. For example, I have experience with using transcription software to help speed up the process of transcribing audio files. This can be especially helpful when dealing with large volumes of data or multiple speakers in a single recording.

In addition, I would suggest taking advantage of technology such as speech recognition software, which can quickly convert audio into text and save time by eliminating the need for manual transcription. Finally, I think it’s important to ensure that all team members are properly trained and familiar with best practices for efficient transcription. By following these strategies, I’m confident that we can improve our turnaround time significantly.”

12. Describe your process for proofreading your work before submitting it to a client.

Transcription is a detail-oriented job that requires proofreading to ensure accuracy. Employers ask this question to make sure you have the necessary proofreading skills for their position. Use your answer to show them that you understand how important it is to proofread your work before submitting it to clients. Explain what steps you take when proofreading and give examples of past proofreading projects.

Example: “My process for proofreading my work before submitting it to a client is comprehensive and thorough. First, I review the transcript for accuracy. This includes making sure that all words have been accurately transcribed and that any names or other proper nouns are spelled correctly. After this initial review, I then go through the document again line-by-line to ensure that there are no typos or errors in grammar or punctuation. Finally, I read the entire document one more time to make sure that everything flows logically and reads smoothly. By taking these steps, I am confident that the transcripts I submit are of the highest quality and meet all of my clients’ expectations.”

13. What makes you an ideal candidate for this transcriber position?

Employers ask this question to learn more about your qualifications and how you can contribute to their team. Before your interview, make a list of all the skills and experiences that make you an ideal candidate for this position. Consider including any certifications or training you have completed in transcription.

Example: “I believe I am the ideal candidate for this transcriber position because of my extensive experience and knowledge in the field. I have been a professional transcriber for over five years, during which time I have worked on a variety of projects ranging from medical transcripts to legal documents. My attention to detail is second-to-none and I always strive to ensure accuracy and clarity when transcribing.

In addition to my technical skills, I also possess strong interpersonal skills that allow me to communicate effectively with clients and colleagues. I understand the importance of meeting deadlines and I’m comfortable working independently or as part of a team. Finally, I’m passionate about learning new technologies and techniques related to transcription, so I can stay up to date with industry standards.”

14. Which types of audio files do you have the most experience working with?

This question can help the interviewer determine if you have experience working with the types of files they use in their company. Use your answer to highlight any specific skills or knowledge that might be beneficial for this role.

Example: “I have extensive experience working with a variety of audio files, including podcasts, lectures, interviews, and more. I am comfortable transcribing all types of audio recordings, from low-quality to high-quality files. I also have experience in editing audio files for clarity and accuracy.

Furthermore, I am familiar with the latest transcription software, such as Express Scribe, which allows me to quickly and accurately transcribe audio files. I understand how to use this software to its full potential and can easily adjust settings according to the type of file being transcribed.”

15. What do you think is the most important skill for a transcriber to have?

This question can help the interviewer determine what you value in a transcriber. It can also show them how you would prioritize your skills and abilities as a potential employee. When answering this question, it can be helpful to think about which skills are most important for any job you’ve had in the past.

Example: “I believe that the most important skill for a transcriber to have is attention to detail. Transcribing requires you to listen carefully and accurately capture what is being said, so it’s essential to be able to pay close attention to the audio or video material. It also requires an ability to recognize different accents and dialects in order to ensure accuracy. In addition, having a good understanding of grammar and punctuation rules is critical for producing clean transcripts. Finally, time management skills are key for meeting tight deadlines and ensuring quality work.”

16. How often do you think a transcriber should proofread their work?

Proofreading is an important part of the transcription process. Employers may ask this question to make sure you understand how proofreading can help improve your work and ensure accuracy. In your answer, explain that it’s best to proofread your work as soon as possible after transcribing it. This allows you to catch any errors before moving on to other tasks. You can also mention that some employers require their transcribers to proofread twice or more before submitting their work.

Example: “As a transcriber, I believe it is essential to proofread my work regularly. Depending on the project, I will typically review my transcriptions multiple times throughout the process. This helps me ensure that all of the information is accurate and complete. After I have completed the transcription, I always take time to go through it again to make sure there are no errors or omissions. In addition, if I am working with audio recordings, I also listen back to them to verify accuracy.”

17. There is a high volume of work and you are behind on your deadlines. How would you stay organized?

Transcribers often work under tight deadlines, so employers ask this question to make sure you have the organizational skills needed for the job. In your answer, explain how you would prioritize your tasks and manage your time effectively.

Example: “Staying organized is a key part of being an effective transcriber. To ensure that I meet my deadlines, I use a combination of tools and techniques to stay on top of my work.

Firstly, I create a detailed schedule for each project that outlines the tasks I need to complete and when they should be done by. This helps me keep track of what needs to be done and allows me to plan ahead so that I can meet my deadlines.

I also make sure to take regular breaks throughout the day in order to stay focused and energized. Taking short breaks helps me stay productive and prevents burnout.

Additionally, I use cloud-based software such as Google Drive or Dropbox to store all of my files in one place. This makes it easy to access any documents I may need quickly and efficiently.”

18. Do you have experience working with both audio and video files?

This question can help the interviewer determine your level of experience with transcribing files. If you have relevant experience, share it in your answer. If you don’t have any experience working with audio and video files, explain that you are willing to learn how to do so if hired for the position.

Example: “Yes, I have experience working with both audio and video files. I have been a professional transcriber for the past five years, so I am familiar with the different types of media that need to be transcribed. I have worked on projects involving interviews, podcasts, webinars, lectures, and more.

I understand how important accuracy is when it comes to transcription work, so I always take extra care to ensure that my transcriptions are as accurate as possible. I also pay close attention to detail and make sure that all punctuation, spelling, and grammar are correct.

In addition, I am comfortable using various software programs such as Audacity and Express Scribe to help me in my transcription work. I am confident that I can provide quality transcripts quickly and efficiently.”

19. How would you prioritize tasks when multiple projects are due at once?

Transcribers often work on multiple projects at once. Employers ask this question to make sure you can manage your time effectively and meet deadlines. In your answer, explain how you plan out your schedule so that you complete all of your tasks in a timely manner.

Example: “When multiple projects are due at once, I prioritize tasks based on the urgency of each project. First, I assess which projects need to be completed first and determine how much time is needed for each one. Then, I break down each task into smaller steps so that I can focus on completing them in an efficient manner. Finally, I create a timeline for myself with specific deadlines for each task. This helps me stay organized and motivated to complete all the projects within the given timeframe. With this approach, I am able to ensure that all projects are completed accurately and on time.”

20. Are you familiar with any transcription software programs or tools?

Interviewers may ask this question to see if you have experience using transcription software programs or tools. If you are, they might want to know which ones and how familiar you are with them. If you aren’t, they might want to know whether you can learn the program quickly. In either case, be sure to answer honestly so that you don’t misrepresent your skills.

Example: “Yes, I am very familiar with transcription software programs and tools. I have been transcribing for the past five years and have used a variety of different programs and tools to complete my work. I am proficient in using Express Scribe, Transcriber Pro, and Dragon Naturally Speaking. All three programs are reliable and efficient when it comes to transcribing audio or video files.

I also understand how to use online transcription services such as Rev.com and GoTranscript. These services allow me to upload audio or video files and receive transcripts back quickly and accurately. I can also provide quality assurance on these transcripts before they are sent out to clients.”

21. What challenges do you think a transcriber might face in this position?

This question can help the interviewer get a better idea of your understanding of what it’s like to work as a transcriber. You can answer this question by describing some challenges you’ve faced in previous positions and how you overcame them.

Example: “As a transcriber, I understand that there are many challenges that come with the job. One of the biggest challenges is accuracy. It’s important to be able to accurately capture all of the details in the audio or video recordings and ensure that they are properly documented. Another challenge is speed. Transcribers need to be able to work quickly and efficiently while still maintaining accuracy. Finally, it can be difficult to keep up with changing technology and new transcription software. As a transcriber, it’s important to stay up-to-date on the latest tools and techniques so you can provide the best service possible.”

22. Describe a time when you had to work on a difficult project that required significant detail.

Interviewers ask this question to see how you handle working on a project that requires attention to detail. They want to know if you have the ability to work under pressure and complete projects in a timely manner. When answering, it can be helpful to mention a time when you had to work on a project with a tight deadline.

Example: “In my last role as a transcriptionist, I worked on a project where I needed to transcribe an entire board meeting. The meeting lasted for several hours, so there was a lot of information to record. However, I knew that the client wanted me to submit the transcript within 24 hours. I stayed late into the evening to ensure I could meet the deadline.”

Example: “I recently worked on a project that required an immense amount of detail and accuracy. It was a transcription job for a large research study, and I had to ensure that every word was accurately transcribed.

To make sure the transcriptions were accurate, I took extra time to listen through each audio file multiple times. I also double-checked my work by comparing it with the original audio files. This process allowed me to catch any errors or discrepancies in the transcriptions.

In addition, I used specialized software to help me quickly identify any potential issues. This helped me save time while still ensuring accuracy. In the end, I was able to deliver a high-quality product that met all of the client’s expectations.”

23. How do you handle tight deadlines?

Transcription is often a deadline-driven job. Employers ask this question to make sure you can handle the pressure of working under tight deadlines and still deliver high-quality work. In your answer, explain how you manage stress when it comes to meeting deadlines. Share an example from your past experience if you have one.

Example: “I understand the importance of meeting deadlines in a transcribing job. I have developed an efficient workflow that allows me to complete projects quickly and accurately, while still maintaining high quality standards. To ensure that I meet tight deadlines, I plan ahead by breaking down tasks into smaller chunks and setting realistic goals for myself. This helps me stay organized and focused on the task at hand. If I am ever faced with a particularly tight deadline, I can prioritize certain tasks and work extra hours if necessary. I also communicate regularly with my team or supervisor so that any potential issues are addressed early on.”

24. In what situations would you choose to use voice recognition technology rather than manual transcription?

Voice recognition technology is a useful tool for transcribing interviews, lectures and other spoken content. Employers may ask this question to learn more about your experience with voice recognition software and how you use it in your work. In your answer, explain the situations where you would choose to use voice recognition over manual transcription.

Example: “I understand the importance of accuracy when it comes to transcription, and I believe that voice recognition technology can be a great tool in certain situations. For example, if there is a large amount of audio material that needs to be transcribed quickly, using voice recognition technology would be an efficient way to get the job done. It also works well for recordings with multiple speakers, as it can help identify who is speaking and make sure each speaker’s words are accurately captured.”

25. Have you ever worked with clients who require verbatim transcripts?

Verbatim transcripts are word-for-word transcripts that include every single spoken word. This is a common requirement for legal proceedings and other situations where the transcript must be as accurate as possible. An interviewer may ask this question to see if you have experience working with clients who require verbatim transcripts. In your answer, explain how you would handle such a situation.

Example: “Yes, I have worked with clients who require verbatim transcripts. In my previous role as a Transcriber, I was responsible for producing accurate and detailed transcripts of audio recordings. My experience in this area has enabled me to become proficient at transcribing conversations word-for-word, ensuring that the transcript is an exact representation of what was said during the recording.

I understand the importance of accuracy when it comes to verbatim transcripts, and take great care to ensure that all details are captured accurately. I am also familiar with different transcription software programs, which helps me to produce high quality transcripts quickly and efficiently.”