Interview

18 Accounting Assistant Interview Questions and Answers

Learn what skills and qualities interviewers are looking for from an accounting assistant, what questions you can expect, and how you should go about answering them.

Do you have experience in bookkeeping and accounting? Are you looking for an opportunity to use your skills in a position that is both responsible and challenging? If so, you may be wondering what questions you can expect to be asked in an interview for an accounting assistant position.

The position of accounting assistant is a critical one in any business. This position is responsible for maintaining the financial records of a company by recording financial transactions, preparing financial statements, and ensuring compliance with government regulations.

Answering questions effectively in an interview for an accounting assistant position is essential to securing the job. In this guide, we will provide you with a list of questions commonly asked in interviews for accounting assistant positions, as well as tips for how to answer them.

What education and training have you received that has prepared you for this role?

Employers ask this question to learn more about your background and how it relates to the accounting assistant role. Before you answer, think about what education and training you have received that has prepared you for this job. If you are a recent graduate, consider what classes or certifications helped you prepare for this role.

Example: “I graduated from Western State University with a bachelor’s degree in business administration. During my undergraduate studies, I took several accounting courses that taught me valuable skills like financial record-keeping and budgeting. In addition to my formal education, I also completed an internship at a local accounting firm where I gained experience working as an accounting assistant.”

What experience do you have with bookkeeping and invoicing?

Bookkeeping and invoicing are two of the most important accounting functions. Employers ask this question to make sure you have experience with these processes, as they’re likely looking for someone who can start working right away. In your answer, explain which bookkeeping software you’ve used in the past and how comfortable you are using it. Also mention any specific skills you have that would help you excel at this job.

Example: “I’ve been doing my own bookkeeping since I started my current position as an accountant’s assistant. My previous employer taught me how to use QuickBooks, and I’m very comfortable using it to create invoices and record transactions. I also understand the importance of double-checking all numbers before submitting them.”

How comfortable are you working with data?

This question can help the interviewer determine how well you understand accounting data and whether you have experience working with it. Use your answer to highlight your comfort level with data, including any specific skills or training you may have that helps you work with financial information.

Example: “I am very comfortable working with data because I’ve been doing so for several years now. In my previous role as an accounting assistant, I was responsible for entering all of our company’s transactions into the computer system. I also helped prepare reports by analyzing data and creating graphs and charts from it. This process helped me become familiar with different types of data and how to use it to create useful information.”

Tell me about a time when you had to meet a tight deadline.

This question can help the interviewer get a better idea of how you handle pressure and whether or not you have experience working under tight deadlines. Use examples from your previous job to highlight your ability to work quickly while maintaining high-quality results.

Example: “In my last role, I was responsible for entering data into our accounting software on a daily basis. This included recording all incoming checks, updating vendor information and tracking expenses. My manager gave me weekly deadlines so that I could enter all of this data before the end of each week. While it may seem like a simple task, there were many different aspects to record, which made it challenging at times. However, I always managed to meet these deadlines.”

How do you stay organized when working on multiple projects at the same time?

This question can help the interviewer understand how you plan your time and prioritize tasks. Your answer should include a few strategies that you use to stay on top of your work, such as using an accounting software program or keeping track of important dates in a calendar.

Example: “I keep my desk organized by color-coding files according to client and project type. I also use a scheduling app to remind me when certain deadlines are approaching so I can make sure all projects are completed on time. Another strategy I use is setting up recurring reminders for monthly financial reports so I don’t forget to submit them.”

What accounting software programs are you familiar with?

The interviewer may ask this question to see if you have experience using accounting software. If you are interviewing for an entry-level position, it’s likely that the company will train you on their specific accounting software program. However, if you’re applying for a more senior role, you should be familiar with several different programs.

Example: “I am proficient in Microsoft Office and QuickBooks. I also have some experience with NetSuite and Xero accounting software. In my previous role as an accounting assistant, I was responsible for entering data into our company’s QuickBooks account.”

Have you ever encountered a problem while working with financial records or reports? How did you solve it?

This question can help interviewers understand how you approach challenges and solve problems. Use your answer to highlight your problem-solving skills, ability to work independently and attention to detail.

Example: “When I first started working as an accounting assistant, I was responsible for entering data into the company’s financial records software. One day, I noticed that some of the numbers in our inventory reports didn’t match up with what we had on hand. After double-checking my math, I realized that there was a mistake in the system. I informed my supervisor about the issue so they could fix it before anyone else saw the report.”

Do you have experience working with clients or vendors?

This question can help the interviewer determine how you interact with others and your communication skills. Use examples from past experiences to highlight your interpersonal skills, customer service abilities and ability to communicate effectively.

Example: “In my previous role as an accounting assistant, I worked closely with our clients to ensure they understood their financial statements and tax returns. I also helped vendors understand our payment terms and ensured all invoices were paid on time. These interactions helped me develop strong communication skills and learn more about the accounting industry.”

What do think are the challenges of working in the accounting profession?

This question is a great way to determine how well you understand the challenges of working in accounting. It also helps employers see if you have any concerns about working for their company. When answering this question, it can be helpful to mention some specific challenges that you’ve faced and how you overcame them.

Example: “I think one of the biggest challenges of working in accounting is having to work with numbers all day long. I find that sometimes it’s hard to stay focused on my work because I’m so used to seeing numbers. To help myself overcome this challenge, I try to take breaks every hour or so to stretch my legs and get some fresh air. This helps me clear my mind and refocus on my work.”

Are you familiar with the tax laws and regulations that apply to businesses?

The interviewer may ask this question to assess your knowledge of the tax laws and regulations that apply to businesses. This can be an important skill for accounting assistants, as they may need to help their employers understand these laws and regulations. In your answer, try to show that you have a basic understanding of these laws and how they apply to businesses.

Example: “I am familiar with some of the tax laws and regulations that apply to businesses. I took a class in college about business taxes, which helped me learn more about the different types of taxes that companies must pay. I also worked at my part-time job during the summer where I learned even more about these laws and regulations.”

In your opinion, what is the biggest challenge facing businesses today when it comes to their finances?

This question is a great way to see how the candidate thinks critically about business processes and financial management. It also shows that they have experience with accounting, which can be helpful for employers who are looking for an assistant rather than someone who will take over their entire accounting department.

Example: “I think one of the biggest challenges facing businesses today is finding qualified accountants who can work independently without supervision. I know this is something my previous employer struggled with when hiring new employees because many candidates were either too inexperienced or not confident enough in their abilities to perform well on their own. This led to them having to hire more experienced accountants who needed less oversight.”

Do you have any questions for me about the accounting assistant position or our company?

This is your opportunity to show the interviewer that you are interested in the job and company. It also gives you a chance to learn more about the position, ask for clarification on any details from the interview or inquire about what it’s like to work at the company. When preparing for this question, make sure to think of questions that will help you decide if this is the right role for you.

Example: “I am very excited about this accounting assistant position because I have always been passionate about numbers and working with people. I noticed that there were some discrepancies in the financial records when I was doing my research into your company. I’m wondering how often you perform audits to ensure these mistakes don’t happen again.”

What is your experience with working with confidential information?

Employers ask this question to make sure you understand the importance of keeping information confidential. They want to know that you will keep their financial records safe and secure. When answering, explain how you would handle any issues with confidentiality. Explain your experience working with confidential information if you have it.

Example: “I am very aware of the importance of maintaining confidentiality when handling sensitive information. I have worked in my current role for two years now, where we are responsible for protecting our client’s private information. We use a variety of security measures to ensure no one else can access our clients’ accounts. I also take extra precautions when entering data into the system. For example, I always enter passwords in a locked room and never write them down.”

Do you have any experience invoicing?

Invoicing is an important part of accounting, and employers ask this question to see if you have any experience with it. If you do, share your previous experiences and how they helped you develop the skills needed for this role. If you don’t have any experience invoicing, explain what you would do in that situation.

Example: “I’ve never had to invoice clients before, but I think I could learn how to do it pretty quickly. I’m a quick learner, so I’d probably look up some tutorials online or ask my supervisor for help. I also understand that there are many different types of invoices, so I’d want to make sure I understood all of them.”

What steps would you take if you noticed suspicious activity in a ledger?

This question can help interviewers understand how you would react to a challenging situation at work. Your answer should show that you have the skills and knowledge to handle accounting tasks independently, including recognizing when something is wrong with company finances.

Example: “If I noticed suspicious activity in a ledger, I would first make sure it wasn’t just an error or typo. If I was still concerned about the transaction, I would report my concerns to my supervisor immediately so they could investigate further. I would also check other ledgers for similar transactions to see if there were any patterns. This information may be helpful to my supervisor as they look into the issue.”

What’s your process for ensuring all of the information in financial reports is accurate?

Accounting assistants are responsible for ensuring the accuracy of financial reports. Employers ask this question to make sure you have a process in place for making sure all information is correct before submitting it to their accounting department. In your answer, explain how you would ensure that all numbers and figures were accurate before submitting them to your manager or supervisor.

Example: “I always triple-check my work before submitting it to my manager. I use an online calculator to double check my math and then compare my results with those on my computer program. Once I’m confident everything is accurate, I print out the report and submit it to my manager.”

What is your experience with writing reports?

This question can help the interviewer understand your writing skills and how you organize information. Use examples from previous work experience to highlight your ability to write reports, summarize data and communicate with others about financial information.

Example: “In my last role as an accounting assistant, I wrote weekly reports for senior management that summarized our company’s revenue and expenses. I also prepared monthly reports for the CFO that included a balance sheet, income statement and other important financial metrics. These reports helped me stay organized and ensure all of the necessary information was included.”

What would you do if you were assigned a task that you weren’t familiar with?

This question can help the interviewer determine how you approach new tasks and whether you are willing to ask for help. Your answer should show that you are eager to learn and develop your skills.

Example: “If I was assigned a task that I wasn’t familiar with, I would first try to find out more about it by asking my supervisor or other accounting professionals. If I still didn’t understand what I needed to do, I would ask my supervisor if there was time in the day to complete the task so I could get some extra training on the process. I am always looking to improve my skills and knowledge of accounting procedures.”

Previous

15 Civil Engineer Interview Questions and Answers

Back to Interview
Next

16 Driver Interview Questions and Answers