Career Development

Data Entry Job Description: Salary, Duties, & More

Data entry clerks use a variety of equipment, from computers with special software to microfilm readers, to convert data from handwritten, typed, or printed documents into computer-readable form.

Data entry clerks use a variety of equipment, from computers with special software to microfilm readers, to convert data from handwritten, typed, or printed documents into computer-readable form.

Data entry workers may also be responsible for maintaining records and databases. They may have to enter data into a company’s customer database, for example, or enter data about parts or inventory into a computer system. Data entry workers may also be responsible for entering data into a database as part of a larger team.

Data entry clerks may work in a variety of industries, including health care, insurance, finance, and manufacturing. They may work for a variety of organizations, from hospitals to insurance companies to small businesses.

Data Entry Job Duties

Data entry workers have a wide range of responsibilities, which can include:

  • Performing a variety of clerical and administrative tasks such as creating, editing, formatting, and compiling documents
  • Sorting and organizing data in an electronic database
  • Maintaining standards of confidentiality when handling sensitive information
  • Answering customer service inquiries
  • Verifying accuracy of information in databases, tables or spreadsheets
  • Operating various office equipment such as photocopiers and fax machines
  • Creating or updating databases, including customer lists, accounting records, sales records, etc.

Data Entry Salary & Outlook

According to the U.S. Bureau of Labour Statistics, the median hourly wage for data entry workers is $16.56, or roughly $34,500 per year.

Data entry jobs are expected to decline by 5% between 2019-2029. The growth of technology has eliminated many of the manual tasks that were once done by data entry workers, and thus fewer are needed.

Data Entry Job Requirements

The requirements for data entry jobs are as follows:

Education: Data entry workers may have no formal education, but they must be able to read and write. They also need basic computer skills, such as being able to use a mouse or keyboard. Employers often prefer candidates with at least a high school diploma or equivalent.

Training: On-the-job training is typical. This may last from one week to three months. Some employers offer training in specific software programs that employees will use on the job.

Certification: The International Association of Administrative Professionals offers certifications that are available through an examination process. Other organizations, such as the Association for Training & Development, provide relevant certification programs.

Data Entry Skills

Data entry workers must have a number of skills, including:

Keyboarding speed: The ability to type quickly and accurately is essential.

Interpersonal skills: Data entry workers often work in teams, so they need to be able to communicate well with others.

Reliability: Data entry workers are responsible for entering data accurately and on time. They should be able to meet deadlines without supervision.

Attention to detail: Data entry workers must be accurate when entering data into a computer system. They should be able to proofread their work before submitting it for approval.

Organizational skills: Workers must organize their work area so that they can find files easily when needed by their supervisor or client.

Data Entry Work Environment

Data entry professionals work in a variety of environments. While some work in an office, others work at home or may work in a client’s office or home.

While data entry work may require sitting or standing at a computer, it can also be physically taxing. Data entry workers must frequently use the keyboard and mouse to navigate the computer, and the repetitive nature of the task can strain one’s body.

Data Entry Career Advancement

Once you’ve gained the experience you need, you may want to move to a more challenging position. With your data entry skills, you’ll have no trouble finding an entry-level position in a different department. For example, you might be able to work as an administrative assistant or a project manager. You could even move into a managerial role that manages the data entry team.

No matter what level you are at, make sure you are constantly perfecting your skills. This means taking classes to learn new software or systems. The more versatile you are, the more opportunities you have.

How to Become a Data Entry

1. Planning Your Career Path

In order to become a data entry professional, you’ll need to take the first step and decide if this career path is a good fit for you. Consider what type of work you want to do in your day-to-day role and whether this work aligns with your personality. If you’re drawn to working in a fast-paced environment with plenty of multitasking, then data entry might be the perfect career for you.

It’s important to note that not all data entry positions are created equal. Some data entry jobs may require little to no experience, while others will require years of professional experience and specific technical skills. Be sure to research the specifics of each job posting to determine whether or not you have the proper qualifications.

2. Writing a Resume

The best resumes for data entry positions will highlight your attention to detail and your ability to be efficient. To do this, you’ll want to discuss your past jobs in terms of the responsibilities you had and how you performed them. For example, you may want to describe a time when you identified a problem and fixed it, saving the company time or money.

3. Applying for Jobs

Data entry jobs are often contracted through a third party, so you may need to find the hiring company and contact them directly. When you’re making your contacts, be sure to include all the information you have on the company and the position you’re applying for. It’s also helpful to offer to complete a sample project and to ask if you can be a “test” candidate.

4. Ace the Interview

For an interview as a data entry candidate, it is important to show that you are detail-oriented and well-organized. To do this, research the company beforehand and have questions ready for the interviewer.

Be sure to mention that you can follow instructions and work independently when answering questions during your interview. You should also be able to demonstrate how organized you are by telling them about your past experience working in an office setting or other similar jobs.


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