20 Excel Macro Interview Questions and Answers

An Excel macro is a set of commands or instructions that can be executed repeatedly. They are often used to automate repetitive or tedious tasks. If you are applying for a position that involves working with Excel macros, it is important to be prepared to answer questions about your experience and knowledge. In this article, we will review some common Excel macro questions that you may encounter during your job interview.

Excel Macro Interview Questions and Answers

Here are 20 commonly asked Excel Macro interview questions and answers to prepare you for your interview:

1. What are the main benefits of using Excel Macros?

The main benefits of using Excel Macros are that they can save you a lot of time and effort by automating repetitive tasks, and they can also help to improve the accuracy of your work by reducing the chances of human error.

2. Can you explain what a macro is in context with Excel?

A macro is a set of instructions that can be executed in order to automate a task. In Excel, macros can be used to automate repetitive tasks, such as data entry or data analysis. Macros are written in a programming language called Visual Basic for Applications (VBA).

3. How do you create an Excel Macro?

You can create an Excel Macro by recording your actions in Excel, or by writing a piece of code in the Visual Basic for Applications (VBA) programming language.

4. Can you provide some examples of when you would use macros and VBA coding in Excel?

There are a number of reasons why you might want to use macros and VBA coding in Excel. One common reason is to automate repetitive tasks. For example, if you find yourself regularly performing the same set of tasks on different data sets, you can use macros to automate those tasks so that you don’t have to keep doing them manually.

Another common reason to use macros and VBA is to add custom functionality to Excel. For example, you might want to create a macro that automatically generates a report based on certain criteria that you specify. Or you might want to create a custom function that performs a calculation that is not available in Excel by default.

There are many other reasons why you might want to use macros and VBA in Excel. These are just a few examples.

5. Where can I find more information about VBA?

The Microsoft Developer Network (MSDN) is a great place to start. You can find the MSDN online at https://msdn.microsoft.com.

6. How do you run a macro in Excel?

There are a few different ways that you can run a macro in Excel. The most common way is to simply press the “play” button on the macro toolbar. You can also use the keyboard shortcut “Alt+F8” to open the macro dialog box, where you can then select the macro you want to run. Finally, you can also add a button to your worksheet that will run the macro when clicked.

7. Can you name some common uses for Excel Macros?

Excel Macros can be used for a variety of tasks, including automating repetitive tasks, performing complex calculations, and generating reports.

8. How does VBA work in Excel?

VBA, or Visual Basic for Applications, is a programming language that is used to create macros in Excel. Macros are small programs that can automate tasks, and they are written in VBA. When you create a macro, you are essentially writing a small program that will run inside of Excel.

9. Are there any limitations to Excel Macros? If yes, then why?

One potential limitation of Excel Macros is that they can be disabled by security settings. Additionally, Macro recordings can sometimes be unreliable, and may need to be tweaked in order to work properly.

10. How does debugging work in Excel VBA?

Debugging in Excel VBA can be done by setting breakpoints in the code. This can be done by going to the line of code you want to break on, and then pressing F9. This will cause the code to pause when it reaches that line, and you can then step through the code line by line to see what is happening.

11. What’s the difference between a subroutine and a function in Excel VBA?

A subroutine is a set of instructions that can be executed one or more times within a program. A function is a set of instructions that performs a specific task and then returns a value.

12. Do all versions of Excel support macros? If no, then which ones don’t?

No, not all versions of Excel support macros. The versions of Excel that do not support macros are Excel for iPad, Excel for iPhone, and Excel for Android.

13. Is it possible to add or modify a macro while running a program in Visual Basic Editor?

No, it is not possible to add or modify a macro while running a program in Visual Basic Editor.

14. Why are arrays useful in Excel VBA programming?

Arrays are useful in Excel VBA programming because they allow you to store a large amount of data in a single variable. This can be helpful when you are working with large data sets and need to be able to manipulate the data quickly and efficiently. Arrays also allow you to perform mathematical operations on all of the data in the array at once, which can be very helpful for data analysis.

15. What are objects in Excel VBA?

Objects are the basic building blocks of Excel VBA. Everything in Excel VBA is an object, and you can manipulate these objects to suit your needs. Objects have properties and methods associated with them, which you can use to control their behavior. For example, the Range object has a property called Value, which you can use to set the value of a cell.

16. What is the difference between a range and a selection in Excel?

A range is a defined group of cells, while a selection is a group of cells that have been selected by the user. A range can be selected by the user, but a selection cannot be defined as a range.

17. What types of loops are supported by Excel VBA?

Excel VBA supports three types of loops: For, For Each, and While.

18. What are variables used for in Excel VBA?

Variables are used to store information that can be used throughout the code. This can be things like text strings, numbers, or objects. By storing this information in a variable, it can be easily accessed and used later on in the code. This makes writing code much easier and more efficient.

19. What are the different control structures available in VBA?

The different control structures available in VBA are:

– If…Then…Else
– Select Case
– For…Next
– Do…Loop
– While…Wend

Each of these control structures allows you to execute different blocks of code depending on certain conditions.

20. What is the best way to learn VBA and Excel Macros?

The best way to learn VBA and Excel Macros is to find a tutorial or course that covers the basics and then practice by creating your own macros. You can also find helpful resources online, such as forums and websites dedicated to Excel macros.