Fund Administrator Resume Example & Writing Guide

Use this Fund Administrator resume example and guide to improve your career and write a powerful resume that will separate you from the competition.

Fund administrators are responsible for managing the day-to-day operations of investment portfolios. They’re tasked with things like calculating NAVs, monitoring performance, and reporting results to clients.

If you love working with numbers and managing assets, you might be ready for a new challenge as a fund administrator. And because the financial services industry is so vast and complex, there are plenty of opportunities out there for people with a range of skillsets and experience levels.

Here are some tips and an example resume to help you write a fantastic fund administrator resume that will get you noticed by hiring managers everywhere.

Jennifer Thomas
Chicago, IL | (123) 456-7891 | [email protected]

Seasoned fund administrator with over 10 years of experience in the investment industry. Proven ability to manage and monitor fund performance, identify and mitigate risk, and oversee all aspects of account administration. Excels at building relationships with clients and developing long-term partnerships.

Keller Graduate School of Management Jun '10
M.B.A. in Finance and Accounting
University of Illinois at Urbana-Champaign Jun '07
B.S. in Business Administration
Company A, Fund Administrator Jan '17 – Current
  • Processed and tracked all incoming donations, payments, grants, etc.
  • Maintained donor records in the database to ensure accuracy of information and proper credit for gifts received.
  • Prepared reports as needed by management regarding financial status of organization including but not limited to budget vs actuals, cash flow statements, year-end tax reporting requirements (990).
  • Assisted with special projects as assigned by management such as grant applications or other fundraising efforts.
  • Performed general office duties such as copying documents, filing paperwork, mailing letters/packages, etc., when required by management.
Company B, Fund Administrator Jan '12 – Dec '16
  • Created and maintained a comprehensive Excel database to track all transactions, including contributions, disbursements, and reconciliation of cash balances
  • Prepared monthly reports for the board of directors detailing financial status and tracking progress towards fundraising goals
  • Managed payroll for 10 employees using ADP Workforce Now cloud-based software system
  • Collaborated with auditors on annual audit preparation; no discrepancies were found in any audits during tenure
  • Developed new processes to improve efficiency and reduce administrative burden on staff members
Company C, Fund Assistant Jan '09 – Dec '11
  • Assisted with the preparation of reports, presentations, and other materials for Board of Trustee meetings and other internal and external audiences.
  • Maintained accurate records of fund activity and performance data in the investment accounting system.
  • Prepared fund distribution calculations and processed fund distributions in accordance with fund guidelines.
  • Chartered Financial Analyst (CFA)
  • Certified Financial Planner (CFP)
  • Certified Public Accountant (CPA)

Industry Knowledge: Corporate Finance, Pension Accounting, Employee Benefits, Mutual Funds, ETFs, Risk Management, Financial Planning
Technical Skills: Microsoft Office Suite, Bloomberg, FactSet, Thomson Reuters
Soft Skills: Communication, Teamwork, Leadership, Critical Thinking, Problem Solving, Attention to Detail, Time Management, Written and Verbal Communication, Public Speaking

How to Write a Fund Administrator Resume

Here’s how to write a resume of your own.

Write Compelling Bullet Points

Bullet points are the most important part of your resume because they’re the first thing recruiters and hiring managers will see. And they’re the best way to showcase your experience and qualifications.

So it’s crucial that you use them to your advantage. And the best way to do that is by using specific, detailed bullet points that clearly describe your responsibilities and achievements.

For example, rather than saying you “managed accounts,” you could say you “managed $10M+ accounts for top-tier investment firm, overseeing daily operations, financial reporting, and regulatory compliance.”

The second bullet point is much more specific and provides more detail about what exactly you did and the scope of your responsibilities.

Identify and Include Relevant Keywords

When you apply for a job as a fund administrator, your resume is likely to go through an applicant tracking system (ATS). This system will scan your resume for specific keywords related to the position, like “fundraising” or “donor relations.” If your resume doesn’t include enough of the right terms, the ATS might automatically reject your application.

To increase your chances of getting an interview, use the list below to help you identify the right keywords to include on your resume:

  • Investments
  • Asset Management
  • Portfolio Management
  • Trading
  • Financial Analysis
  • Finance
  • Risk Management
  • Equities
  • Investment Management
  • Financial Modeling
  • Financial Services
  • Investment Strategies
  • Trading Platforms
  • Valuation
  • Fixed Income
  • Bloomberg
  • Corporate Finance
  • Banking
  • Finance Management
  • Account Reconciliation
  • Banking
  • Finance
  • Microsoft Access
  • Customer Service
  • Administration
  • Risk Management
  • Teamwork
  • Payroll
  • Human Resources (HR)
  • Accounting

Showcase Your Technical Skills

As a fund administrator, you will need to be proficient in the use of various software programs and systems. This might include experience with QuickBooks, Excel, and other financial software programs. Additionally, you will need to be familiar with the regulatory environment surrounding fund administration, as well as the various compliance requirements.


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