10 G Suite Interview Questions and Answers

G Suite, now known as Google Workspace, is a collection of cloud-based productivity and collaboration tools developed by Google. It includes well-known applications such as Gmail, Google Drive, Google Docs, Google Sheets, and Google Meet, among others. These tools are designed to streamline workflows, enhance communication, and improve productivity within organizations of all sizes. With its seamless integration and user-friendly interface, G Suite has become an essential suite for modern workplaces.

This article provides a curated selection of interview questions focused on G Suite, aimed at helping you demonstrate your proficiency and understanding of these tools. By reviewing these questions and their answers, you will be better prepared to showcase your expertise and effectively communicate your ability to leverage G Suite in a professional setting.

G Suite Interview Questions and Answers

1. Write a Python script to upload a file to Google Drive using the Google Drive API.

To upload a file to Google Drive using the Google Drive API, follow these steps:

1. Set up a project in the Google Developers Console and enable the Google Drive API.
2. Install the required libraries using pip: pip install google-api-python-client google-auth-httplib2 google-auth-oauthlib.
3. Authenticate and authorize your application to access Google Drive.
4. Use the Google Drive API to upload the file.

Here’s a concise Python script to upload a file to Google Drive:

from google.oauth2 import service_account
from googleapiclient.discovery import build
from googleapiclient.http import MediaFileUpload

# Authenticate using a service account
SCOPES = ['https://www.googleapis.com/auth/drive.file']
SERVICE_ACCOUNT_FILE = 'path/to/service_account.json'

credentials = service_account.Credentials.from_service_account_file(
    SERVICE_ACCOUNT_FILE, scopes=SCOPES)

# Build the Drive API client
service = build('drive', 'v3', credentials=credentials)

# File to upload
file_metadata = {'name': 'myfile.txt'}
media = MediaFileUpload('path/to/myfile.txt', mimetype='text/plain')

# Upload the file
file = service.files().create(body=file_metadata, media_body=media, fields='id').execute()
print('File ID: %s' % file.get('id'))

2. Create a Google Apps Script that automatically sorts a Google Sheet by the first column whenever it is edited.

Google Apps Script is a JavaScript-based language that allows you to extend and automate tasks within Google Workspace applications. By using Google Apps Script, you can create custom functions, automate repetitive tasks, and integrate with other Google services.

To automatically sort a Google Sheet by the first column whenever it is edited, use an onEdit trigger. This trigger will execute a function every time the sheet is edited.

function onEdit(e) {
  var sheet = e.source.getActiveSheet();
  var range = sheet.getRange(1, 1, sheet.getLastRow(), sheet.getLastColumn());
  range.sort({column: 1, ascending: true});
}

3. Write a code snippet to create an event in Google Calendar using the Google Calendar API.

To create an event in Google Calendar using the Google Calendar API, follow these steps:

• Set up the Google Calendar API and obtain the necessary credentials.
• Use the Google API client library to authenticate and create an event.

Here’s a concise example in Python:

from google.oauth2 import service_account
from googleapiclient.discovery import build

# Set up the credentials
SCOPES = ['https://www.googleapis.com/auth/calendar']
SERVICE_ACCOUNT_FILE = 'path/to/service_account.json'

credentials = service_account.Credentials.from_service_account_file(
    SERVICE_ACCOUNT_FILE, scopes=SCOPES)

# Build the service
service = build('calendar', 'v3', credentials=credentials)

# Create an event
event = {
    'summary': 'Sample Event',
    'location': '123 Main St, Anytown, USA',
    'description': 'A sample event created using Google Calendar API',
    'start': {
        'dateTime': '2023-10-01T09:00:00-07:00',
        'timeZone': 'America/Los_Angeles',
    },
    'end': {
        'dateTime': '2023-10-01T17:00:00-07:00',
        'timeZone': 'America/Los_Angeles',
    },
}

# Insert the event into the calendar
event = service.events().insert(calendarId='primary', body=event).execute()
print('Event created: %s' % (event.get('htmlLink')))

4. Write a Google Apps Script to send an email notification whenever a new response is submitted in a Google Form.

Google Apps Script is a cloud-based scripting language for light-weight application development in the G Suite platform. It allows you to automate tasks and extend the functionality of G Suite applications like Google Forms, Sheets, and Gmail. In this case, we can use Google Apps Script to send an email notification whenever a new response is submitted in a Google Form.

Here’s a simple example of how to achieve this:

function sendEmailNotification(e) {
  var response = e.values;
  var emailAddress = "[email protected]"; // Replace with your email address
  var subject = "New Form Response Submitted";
  var message = "A new response has been submitted:\n\n" + response.join("\n");
  
  MailApp.sendEmail(emailAddress, subject, message);
}

function onOpen() {
  var form = FormApp.getActiveForm();
  ScriptApp.newTrigger('sendEmailNotification')
           .forForm(form)
           .onFormSubmit()
           .create();
}

In this script, the sendEmailNotification function is triggered whenever a new form response is submitted. The function retrieves the response data, constructs an email message, and sends it to the specified email address using the MailApp.sendEmail method. The onOpen function sets up the trigger to call sendEmailNotification on form submission.

5. Provide a script to filter and summarize data from one sheet to another in Google Sheets.

To filter and summarize data from one sheet to another in Google Sheets, you can use Google Apps Script. Below is an example script that demonstrates how to achieve this:

function filterAndSummarizeData() {
  var ss = SpreadsheetApp.getActiveSpreadsheet();
  var sourceSheet = ss.getSheetByName('SourceSheet');
  var targetSheet = ss.getSheetByName('TargetSheet');
  
  var data = sourceSheet.getDataRange().getValues();
  var filteredData = [];
  
  // Filter data based on a condition (e.g., values in the first column greater than 10)
  for (var i = 1; i < data.length; i++) {
    if (data[i][0] > 10) {
      filteredData.push(data[i]);
    }
  }
  
  // Summarize data (e.g., sum of values in the second column)
  var summary = filteredData.reduce(function(acc, row) {
    return acc + row[1];
  }, 0);
  
  // Clear target sheet and write filtered data and summary
  targetSheet.clear();
  targetSheet.getRange(1, 1, filteredData.length, filteredData[0].length).setValues(filteredData);
  targetSheet.getRange(filteredData.length + 2, 1).setValue('Summary:');
  targetSheet.getRange(filteredData.length + 2, 2).setValue(summary);
}

6. Write a code snippet to create a new slide in a Google Slides presentation and add text to it using the Google Slides API.

To create a new slide in a Google Slides presentation and add text to it using the Google Slides API, follow these steps:

1. Authenticate with the Google Slides API.
2. Create a new slide.
3. Add text to the new slide.

Here’s a concise code snippet to demonstrate this:

from googleapiclient.discovery import build
from google.oauth2 import service_account

# Authenticate and build the service
SCOPES = ['https://www.googleapis.com/auth/presentations']
SERVICE_ACCOUNT_FILE = 'path/to/service_account.json'

credentials = service_account.Credentials.from_service_account_file(
    SERVICE_ACCOUNT_FILE, scopes=SCOPES)
service = build('slides', 'v1', credentials=credentials)

# Presentation ID and slide creation
presentation_id = 'your_presentation_id'
slide_body = {
    'requests': [{
        'createSlide': {
            'slideLayoutReference': {
                'predefinedLayout': 'TITLE_AND_BODY'
            }
        }
    }]
}

# Execute the request to create a new slide
response = service.presentations().batchUpdate(
    presentationId=presentation_id, body=slide_body).execute()
slide_id = response.get('replies')[0].get('createSlide').get('objectId')

# Add text to the new slide
text_body = {
    'requests': [{
        'insertText': {
            'objectId': slide_id,
            'insertionIndex': 0,
            'text': 'Hello, world!'
        }
    }]
}

# Execute the request to add text
service.presentations().batchUpdate(
    presentationId=presentation_id, body=text_body).execute()

7. Write a formula in Google Sheets to perform a VLOOKUP across multiple sheets and return the sum of matching values.

To perform a VLOOKUP across multiple sheets in Google Sheets and return the sum of matching values, you can use a combination of the VLOOKUP function and the ARRAYFORMULA function. This approach allows you to search for a value across multiple sheets and sum the results.

Here’s an example formula:

=SUM(
  ARRAYFORMULA(
    IFERROR(
      VLOOKUP(A2, {Sheet1!A:B; Sheet2!A:B; Sheet3!A:B}, 2, FALSE), 0
    )
  )
)

In this formula:

• A2 is the value you are looking up.
• {Sheet1!A:B; Sheet2!A:B; Sheet3!A:B} combines the ranges from multiple sheets into a single array.
• 2 specifies the column index from which to return the value.
• FALSE indicates an exact match is required.
• IFERROR handles any errors by returning 0 if the lookup fails.
• ARRAYFORMULA allows the VLOOKUP to process an array of ranges.
• SUM adds up all the matching values found across the sheets.

8. Develop a custom function in Google Sheets using Google Apps Script.

Google Apps Script is a scripting language based on JavaScript that allows you to extend and automate functionalities in Google Workspace applications, including Google Sheets. By using Google Apps Script, you can create custom functions that can be used just like built-in functions in Google Sheets.

Here’s an example of a custom function that calculates the square of a number:

function SQUARE(number) {
  return number * number;
}

To use this custom function in Google Sheets, follow these steps:

• Open Google Sheets.
• Click on “Extensions” > “Apps Script”.
• Delete any code in the script editor and paste the above code.
• Save the script with a name.
• Close the script editor.

Now, you can use the custom function SQUARE in any cell in your Google Sheets by typing =SQUARE(A1) where A1 is the cell containing the number you want to square.

9. Explain how to customize a Google Form using Google Apps Script.

Google Apps Script is a powerful tool that allows you to automate and extend Google Workspace applications, including Google Forms. By using Google Apps Script, you can programmatically create, modify, and manage Google Forms to suit your specific needs.

To customize a Google Form using Google Apps Script, follow these steps:

• Open the Google Form you want to customize.
• Click on the three dots in the upper-right corner and select “Script editor.”
• In the script editor, you can write JavaScript code to interact with the Google Form.

Here’s a simple example of how to add a new multiple-choice question to a Google Form:

function addQuestionToForm() {
  var form = FormApp.openById('YOUR_FORM_ID');
  var item = form.addMultipleChoiceItem();
  item.setTitle('What is your favorite color?')
      .setChoices([
        item.createChoice('Red'),
        item.createChoice('Blue'),
        item.createChoice('Green'),
        item.createChoice('Yellow')
      ]);
}

In this example, the addQuestionToForm function opens a Google Form by its ID, creates a new multiple-choice question, sets the question title, and adds several choices.

10. Write a Google Apps Script to create a custom library for common spreadsheet functions and demonstrate its usage.

Google Apps Script is a scripting language based on JavaScript that allows you to automate tasks across Google products and third-party services. It is particularly useful for extending the functionality of Google Sheets by creating custom functions and libraries.

To create a custom library for common spreadsheet functions, define a set of functions in a Google Apps Script project and then use these functions within your Google Sheets.

Example:

• Open Google Sheets and go to Extensions > Apps Script.
• Create a new script file and name it CustomLibrary.gs.
• Define your custom functions in this file.

// CustomLibrary.gs

var CustomLibrary = (function() {
  function add(a, b) {
    return a + b;
  }

  function subtract(a, b) {
    return a - b;
  }

  return {
    add: add,
    subtract: subtract
  };
})();

• Save the script and deploy it as a library.

To use the custom library in your Google Sheets:

• Open a new Google Sheets document.
• Go to Extensions > Apps Script and create a new script file.
• Include the custom library and use its functions.

// UsageExample.gs

function useCustomLibrary() {
  var sheet = SpreadsheetApp.getActiveSpreadsheet().getActiveSheet();
  var resultAdd = CustomLibrary.add(5, 3);
  var resultSubtract = CustomLibrary.subtract(10, 4);
  
  sheet.getRange('A1').setValue('Addition Result: ' + resultAdd);
  sheet.getRange('A2').setValue('Subtraction Result: ' + resultSubtract);
}