Delegating management responsibilities is necessary for scaling a digital presence and ensuring continuous operation. Assigning a new administrator allows a business to share the workload for content creation, engagement, and advertising efforts. This guide provides a clear, up-to-date roadmap for granting this elevated level of access to a trusted team member.
Understanding Facebook Page Access Levels
The modern Facebook Page structure no longer uses the old hierarchy of Admin, Editor, and Moderator roles. Access is now categorized into two levels under the New Page Experience: Facebook Access and Task Access. Granting a user Facebook Access with full control is the equivalent of the former Admin role, allowing them to manage every aspect of the Page. This includes the power to delete the Page, create and manage ads, view insights, and assign or remove access for other people.
A person with Task Access is granted limited permissions, which can be toggled on or off for specific duties like content creation, community activity, or managing ads. This level enables a user to perform necessary daily tasks without the authority to delete the Page or change the roles of other users. Only grant “Full Control” access if the person is completely trusted, as they have the power to lock out the primary owner.
Determining Your Current Page Setup
The process for granting access differs depending on which interface your business page uses. Older pages, known as Classic Pages, have a “Page Roles” section under Settings. If you see options to assign roles like Admin, Editor, or Moderator, you are operating on a Classic Page.
Most modern pages use the New Page Experience, identified by the ability to “Switch” your Facebook profile into the business page profile. If your settings menu features a “Page Access” section instead of “Page Roles,” you are using the New Page Experience. Users who manage multiple assets or work with an agency often interact with the Meta Business Suite (formerly Business Manager), which offers a third method for managing access. Identifying your current setup is the first step toward following the correct instructions.
Step-by-Step: Adding an Admin via the New Page Experience
To begin, ensure you are switched into your business page profile by clicking your profile picture and selecting the page from the “See all profiles” menu. Navigate to the Professional Dashboard from the left-hand menu. Scroll down to the Page Access section to view a list of all users and their current permissions.
Select the Add New button under the section labeled “People with Facebook Access.” A window will appear explaining the permissions associated with this level of control; click Next to proceed. Use the search bar to find the person you wish to add by typing their name or the email address associated with their Facebook account.
After selecting the profile, a toggle switch will appear to Allow this person to have full control. Toggling this switch on grants the user the highest level of administrative power, including the ability to manage access for others. Click Give Access, and you will be prompted to enter your personal Facebook password to confirm the security change. The user receives an invitation that they must accept before their new access becomes active.
Step-by-Step: Adding an Admin via Facebook Business Manager
For businesses using the centralized management tools of the Meta Business Suite, the process involves two steps within the Business Settings. Access the Business Settings menu, typically found under the “All Tools” section in the Meta Business Suite dashboard. From the left navigation panel, select Users and then People to view all individuals associated with the business account.
To add the new user, click the + Add button and enter the person’s email address. Ensure you select the “Admin access” toggle if you intend for them to have full control over the Business Manager itself. After the user accepts the invitation sent to their email, they become part of your business account.
The next step is to assign the page as an Asset to this new person. Navigate to Accounts and then Pages in the Business Settings menu, select the specific page, and click Add People. Select the user you just added and toggle on the full control permissions, which typically include options like “Manage Page,” “Create Content,” and “View Insights.”
How to Remove an Admin or Change Their Role
Regularly reviewing and adjusting page access is a necessary security measure, especially when a team member’s responsibilities change or a working relationship concludes. To remove a user from the New Page Experience, navigate back to the Page Access section in the Professional Dashboard. Under the “People with Facebook Access” list, locate the person’s name and click the three-dot menu next to their profile.
Select the Remove Access option, which immediately revokes the user’s ability to manage the page. Changing a person’s role from Full Control to a more limited Task Access follows a similar path; instead of removing access entirely, you can edit the permissions granted to them. In both cases, you must enter your personal Facebook password to confirm the change, serving as a final security check.