Texting has become a common tool for rapid communication, and the workplace is no exception. Requesting a day off via text can be a convenient way to inform your manager of a sudden absence. However, a hastily written message can appear unprofessional, so it is important to understand when this method is appropriate and how to compose your message correctly.
When is it Appropriate to Text for a Day Off?
The decision to text for a day off depends on your company’s specific policies and workplace culture. Before doing anything else, consult your employee handbook or HR portal. Many organizations have formal procedures for time-off requests, often requiring submissions through a dedicated system, which should be your primary method for planned absences.
A text message is reserved for unforeseen, last-minute situations where a formal request is not immediately possible. This includes a sudden illness, a family emergency, or another urgent personal matter where the text serves as an initial notification. Requesting a planned vacation or a non-urgent personal day via text is unprofessional and goes against standard business etiquette.
What to Include in Your Text Message Request
When a situation warrants a text message to your manager, the content must be clear, concise, and professional. Start by addressing your manager directly and politely. Always include your name, the specific day or dates you will be absent, and a brief, direct reason for your absence.
It is important to avoid overly casual language, slang, or emojis, as these can undermine the seriousness of the request. Do not make demands or assume the day off is granted; instead, frame it as a notification. For example, stating “I need to inform you that I will be unable to come in…” is more professional than “I’m not coming in today.” Keep the message focused and avoid providing excessive personal details.
Examples of How to Ask for a Day Off Via Text
For a Sick Day
When you are unwell, a direct text is best. Inform your manager as soon as you know you cannot work without providing a lengthy explanation of your symptoms.
A suitable message would be: “Hi [Manager’s Name]. This is [Your Name]. I woke up feeling unwell and will not be able to come into work today, [Date]. I apologize for any inconvenience this may cause.”
For a Last-Minute Personal Day
If an urgent, non-medical personal matter arises, you are not obligated to share private details. A professional and succinct text is appropriate.
An effective example is: “Good morning [Manager’s Name]. I’m texting to inform you that I need to take a personal day today, [Date], due to an unforeseen issue. I will check my email periodically for anything urgent.”
For a Family Emergency
A family emergency can be communicated via text if a phone call is not feasible. The message should convey urgency without unnecessary detail.
A clear and appropriate text would be: “Hi [Manager’s Name]. I am dealing with an urgent family emergency and will not be able to come to work today, [Date]. I will keep you updated as soon as I am able. I apologize for the short notice.”
What to Do After Sending the Text
After sending your text, await a confirmation from your manager. If you do not hear back within a reasonable timeframe, follow up with a phone call to ensure they are aware of your absence. Your text is often just the initial step in the process.
Be prepared to follow your text with a formal request as required by your company’s policy. This may involve logging into an HR system to officially request the day or sending a follow-up email for documentation. This ensures your absence is properly recorded and adheres to official procedures.