The closing section of a cover letter is the final opportunity to make a positive impression on a potential employer. This tactical segment transitions the document from a persuasive argument of qualification to a direct invitation for the next step. A well-executed conclusion acts as the bridge that leads directly to scheduling an interview, ensuring the application package lands effectively.
Reiterate Interest and Summarize Value
Following the main body of the letter, the concluding paragraph should efficiently synthesize the applicant’s primary contributions. This brief summary must reconnect the applicant’s strongest skills directly back to the specific needs outlined in the job description, reinforcing the narrative established earlier.
An effective closing paragraph also includes a brief expression of gratitude for the time spent reviewing the application materials. Acknowledging the hiring manager’s schedule demonstrates professional courtesy and respect. The paragraph must then reaffirm genuine enthusiasm for the specific opportunity and the company’s mission, setting the stage for the formal request to meet. The language should be confident, signaling that the applicant views this role as the next logical progression in their career.
Crafting the Call to Action
Immediately following the value summary, the Call to Action (CTA) provides the necessary instruction for moving the hiring process forward. This is the moment to clearly and professionally prompt the recipient to schedule a follow-up conversation. The language should shift from descriptive to assertive, guiding the manager toward the desired outcome.
Phrases that express availability and eagerness are effective, such as “I look forward to the opportunity to discuss how my qualifications can meet your team’s goals” or “I am readily available for an interview at your earliest convenience.” These statements convey confidence. Avoid passive language, such as “I hope to hear from you soon,” which lacks strategic direction. The CTA must reassure the hiring manager that the applicant is prepared for the next step and respects their time. Directly stating that the applicant is prepared to answer any further questions about their resume can also smooth the transition.
Choosing the Right Complimentary Closing
The complimentary closing is the formal sign-off situated just above the typed name and contact information. This phrase is a brief, traditional formality that must align with the professional tone established throughout the letter. Selecting the correct closing depends heavily on the industry and the overall corporate culture of the organization.
Professional and Formal Options
For roles within highly traditional fields, such as law, finance, or academic institutions, a strictly formal closing is appropriate. Options like “Respectfully,” “Sincerely,” or “Respectfully yours” convey professionalism and signal adherence to established business communication protocols. These choices are never inappropriate in a professional setting.
Acceptable Semi-Formal Options
In modern business environments, technology, and most non-traditional sectors, slightly less formal but still professional closings are widely accepted. “Best regards,” “Kind regards,” or simply “Regards” are excellent choices that maintain a courteous tone. These options strike a balance between formality and approachability, making them suitable for the majority of job applications.
Closings to Avoid
Certain closings must be avoided entirely as they introduce an inappropriate level of informality or familiarity. These casual phrases undermine professional credibility:
- Cheers
- Thanks!
- Love
- Yours truly
Similarly, using abbreviations like “Thx” or omitting a closing phrase suggests a lack of attention to detail.
Formatting the Signature and Contact Information
The visual presentation of the signature block dictates the ease of follow-up. Leave a minimum of four single-spaced lines between the complimentary closing and the applicant’s typed name to allow space for a physical signature if the letter is printed. The typed name should be the first element below this space.
Directly underneath the typed name, include the primary contact information. Placing the phone number and email address immediately below the name ensures the hiring manager can easily access the information without searching the resume. The formatting should be clean and left-aligned, presenting a professional and organized appearance. Applicants should verify the hyperlink integrity of the email address if the document is being submitted digitally.
Essential Final Checks
Before submitting the cover letter, a final, concentrated review of the closing section is necessary to confirm presentation quality. The tone of the final paragraph and the Call to Action must be checked for consistency with the rest of the letter, ensuring the transition is smooth and confident. Any mention of the recipient’s name within the preceding paragraphs should be meticulously checked for correct spelling. The most important mechanical check involves verifying the accuracy of the contact details beneath the signature. A single typographical error in an email address or phone number will render the entire application unusable for follow-up.