The closing section of a Letter of Interest (LOI) serves as the concluding frame and is the final opportunity to solidify the positive impression established earlier. A well-executed closing shifts the reader’s perspective from considering the stated interest to initiating a tangible next step. Clarity in the closing is important, as confusion can cause the reader to set the letter aside. Failing to close effectively can diminish the power of a compelling letter, making the difference between being noticed and being overlooked.
Writing the Final Paragraph
The paragraph immediately preceding the formal action request acts as a concise summary of the letter’s main proposition. This space is used to briefly reiterate the specific value the sender offers or the precise alignment between their background and the recipient’s needs. For instance, a sentence might connect specific professional experience directly to a known organizational gap or a stated goal. This brief restatement reinforces the primary reason the recipient should continue engaging with the letter’s author.
The final paragraph creates a smooth, logical bridge that naturally leads the reader toward accepting the invitation for the next step. Keeping this paragraph short, typically two to three sentences, maintains momentum without diluting the force of the final call to action. The summary should be impactful, avoiding generalities and instead highlighting the most relevant point of connection made earlier in the letter.
Crafting a Clear Call to Action
The Call to Action (CTA) is the most important component of the conclusion, as it dictates the desired outcome. This request must be explicit, proactive, and focused on a specific, low-friction next step for the recipient. Avoid passive phrases like “Looking forward to hearing from you,” and instead propose a definite action that moves the interaction forward.
An effective CTA might state, “I would welcome the opportunity to meet briefly to discuss how my background directly addresses your current project needs.” Alternatively, suggest a specific timeframe, such as, “Please consider scheduling a brief, fifteen-minute introductory phone call next week at your earliest convenience.” Suggesting a concrete next step manages the follow-up process and avoids placing the entire burden of initiative on the recipient. A well-defined request signals professionalism and confidence.
Choosing the Right Complimentary Close
Following the request for action, the complimentary close provides a final touch of formality and respect. Professional closes suitable for an LOI include “Sincerely,” “Best regards,” or the more formal “Respectfully.” The selection often depends on the industry and the corporate culture of the recipient organization.
“Sincerely” remains a universally appropriate choice for formal business communication, while “Best regards” offers a slightly warmer, professional tone. Avoid overly casual sign-offs, such as “Cheers,” or informal abbreviations, as they undermine the serious intent of the LOI. A considered choice reinforces the writer’s professional demeanor.
Structuring the Signature Block
The signature block must be structured so the recipient can easily identify and contact the sender. Directly beneath the complimentary close, type the sender’s full name clearly. Including a professional title is advised, particularly if it relates to the LOI’s purpose, such as a current role or the position being sought.
Comprehensive contact information must follow, typically including a reliable phone number and a professional email address. If the letter is printed, a handwritten or scanned signature should be placed between the close and the typed name for authenticity. For digitally submitted letters, a simple typed name is sufficient. A relevant link, such as a LinkedIn profile URL, can be included if kept concise.
Reviewing Tone and Professionalism
Before sending, review the entire closing segment to ensure the tone is appropriate. The language used should project confidence and genuine enthusiasm without sounding demanding or desperate. A confident tone reassures the reader of the sender’s competence and belief in their value proposition.
Thorough proofreading of the closing details is paramount. Grammatical errors, typos, or incorrect contact information can instantly negate the professional effort invested in the letter. Errors in the signature block suggest a lack of attention to detail, which can be interpreted negatively. This final check confirms the closing segment is polished, accurate, and ready to facilitate the desired next conversation.