A two weeks’ notice letter is a formal document that signals the end of your employment. Submitting this letter is a professional courtesy that allows you to leave a position gracefully while preserving your reputation. The letter’s purpose is to announce your resignation and specify your final day of work, giving your employer time to plan for the transition.
What to Include in Your Letter
Your letter should begin with a direct statement of your intention to resign, such as, “Please accept this letter as formal notification of my resignation from my position as [Your Job Title].” Immediately after, state the specific date of your last day, which is typically two weeks from the date you submit the letter. Providing a precise end date helps your employer manage the transition and allows human resources to begin their process.
A brief expression of gratitude for the opportunity is a standard part of a professional resignation letter. You can mention appreciation for the experience gained or the support received from your team and manager. This gesture helps maintain a positive relationship, which can be beneficial for future references.
Conclude with an offer to assist in the transition process, such as finishing projects or helping train your replacement. This shows a commitment to a smooth handover. The letter should end with a professional closing like “Sincerely,” followed by your signature and typed name.
What to Avoid in Your Letter
Maintain a professional and positive tone, as the letter will become part of your permanent employment record. It should not be used to air grievances or complain about the company, your manager, or colleagues, as negative comments can damage professional relationships.
Avoid including detailed reasons for your departure. A brief and neutral explanation, such as “I have decided to pursue a new opportunity,” is sufficient. Sharing specifics about a new role or comparing employers is unprofessional.
Refrain from using emotional or overly casual language. Even if you have a friendly relationship with your manager, the letter is a formal business document and its tone should reflect that.
Finally, do not make promises regarding the transition that you cannot realistically keep. Be specific and practical about what you can accomplish in your final two weeks, as overcommitting can lead to unmet expectations.
Two Weeks Notice Letter Template
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as my formal resignation from my position as [Your Job Title] at [Company Name]. My final day of employment will be [Last Day of Employment], two weeks from today’s date.
I want to express my gratitude for the opportunity to have worked in this role for the past [Your Tenure]. I have greatly appreciated the experience and the support I have received from you and the team.
I am committed to ensuring a smooth transition during my final two weeks. Please let me know how I can best assist with the handover of my responsibilities.
Sincerely,
[Your Signature]
[Your Typed Name]
How to Deliver Your Notice
The best way to resign is to first schedule a private meeting with your direct manager before informing any colleagues. This face-to-face conversation shows respect and allows you to personally explain your decision. During the meeting, keep your explanation brief and positive, and then hand them your formal letter of resignation.
There is no need for a lengthy explanation of your reasons for leaving. A simple statement that you have accepted another position or are moving on to a new challenge is sufficient. The goal is to inform your manager directly and respectfully.
After meeting with your manager, send an email with the resignation letter attached to both your manager and the human resources department for their records. If you work remotely, schedule a video call for the initial conversation, followed by an email with the formal notice.
Next Steps After Giving Notice
After submitting your resignation, your focus should be on navigating your final two weeks professionally. Continue to perform your duties with the same level of diligence as you did before. Assisting in the transition by documenting your work or training colleagues will also be appreciated.
You may be asked to participate in an exit interview with the human resources department. This is an opportunity to provide constructive feedback about your experience with the company. When preparing, decide how to frame any feedback to be helpful rather than sounding like a personal complaint.
It is possible that your employer may present a counteroffer to convince you to stay. Consider in advance how you would respond by reflecting on your reasons for leaving. Having a clear idea of your career goals will help you make a firm decision.
On your last day, make an effort to say goodbye to your colleagues gracefully. You can send a farewell email with your personal contact information to those you wish to stay in touch with. Maintaining a positive attitude will help you leave on good terms and preserve your professional network.