In Asana, you hide completed tasks by applying the “Incomplete” filter from the toolbar at the top of your project or task list. This removes all finished tasks from view without deleting them, so you can focus on what still needs to be done. The filter works across List, Board, Calendar, and Timeline views, though the exact steps vary slightly depending on which layout you’re using.
Filtering Completed Tasks in List View
List view is where most people first notice the clutter of completed tasks. To hide them, click the Filter button in the toolbar at the top of your project. From there, set the completion status to “Incomplete.” This instantly removes every task with a checkmark from the list, leaving only open work visible.
Once you’ve applied the filter, you can save it so the project loads this way every time. After changing the filter, a save icon with a blue dot appears in the top right corner of the project view. Click it and choose to save the changes for everyone. This makes the incomplete-only view the default for all project collaborators the next time they visit or refresh their browser. If you only want the change for yourself, you can simply leave the filter applied without saving it for the team.
Hiding Completed Tasks in Board View
Board view uses the same toolbar filter. Click Filter, then set the completion status to show only incomplete tasks. Completed cards disappear from all columns. The save process works identically: look for the blue-dot save icon after applying the filter, and choose whether to save for everyone or keep it personal.
Filtering in Calendar and Timeline Views
Calendar view has a built-in filter button on the toolbar that lets you toggle between showing all tasks, only incomplete tasks, only completed tasks, or just your tasks. Click Filter, select the incomplete option, and completed items stop appearing on the calendar. Timeline view follows the same pattern, using the same filter controls in the toolbar.
Saving Your Filter as the Project Default
Asana used to offer a “Save layout as default” option in the project action menu, but that has been replaced. Now, any time you change the filter, sort order, or hidden fields, the blue-dot save icon appears in the top right corner of the project. You have two choices: save for everyone, which updates the default view for every collaborator on the project, or revert to the last saved layout. The change takes effect the next time a collaborator opens the project or refreshes their browser.
If you manage multiple projects and want incomplete-only as the standard, you’ll need to apply and save this filter in each project individually. There is no account-wide setting that hides completed tasks across all projects at once.
Hiding Completed Tasks in My Tasks
Your personal My Tasks view works the same way. Click the Filter button and choose to show only incomplete tasks. This is especially useful if you complete a high volume of tasks daily and want a clean working list. In the My Tasks calendar view specifically, the filter lets you switch between all tasks, incomplete tasks, completed tasks, or just tasks assigned to you.
What Happens to Hidden Tasks
Filtering out completed tasks does not delete them. They still exist in the project and can be found by removing the filter or switching it back to “All tasks.” You can also search for completed tasks using Asana’s search bar or the Advanced Search feature, which lets you filter by completion status across your entire workspace. If you ever need to reference old work, mark something as incomplete again, or pull a report on finished tasks, everything is still there.