Remote Online Notarization (RON) offers a path to earning income by verifying documents and identities using audio-visual technology. This digital practice has grown as individuals and businesses increasingly seek convenient ways to handle official paperwork. For those exploring flexible work, becoming an online notary presents an opportunity to operate a business from home. This allows you to serve a wider client base, unconstrained by geographic proximity, and meet an expanding need in a connected world.
Become an Authorized Online Notary
To become a remote online notary, you must first be a traditional notary public in your state. This process involves meeting your state’s eligibility criteria, which commonly includes being at least 18 years old and a legal resident. You will need to submit an application to your state’s commissioning official, pay a filing fee, and in some jurisdictions, complete training and pass an exam. This traditional commission is the foundation for your online authorization.
Once you hold a traditional notary commission, you can pursue the specific authorization for remote services. States that permit RON have distinct requirements, which may include completing a RON-specific training course or passing an additional exam. For example, Florida requires applicants to complete an approved online education course and submit the certificate with their registration. You must then file a separate application or registration with your state to amend your commission, which often carries its own fee.
You must then acquire the digital tools that are the online equivalent of a physical stamp and journal. This includes an electronic seal to affix to digital documents and a digital certificate to secure your electronic signature. The digital certificate cryptographically binds your identity to your notarizations, ensuring the integrity of the document. Many states also require an electronic journal to log every remote notarial act you perform, creating a secure record.
Performing RON requires specific technology. A reliable computer equipped with a webcam and microphone is necessary for the live, two-way audio-visual communication between you and the signer. A stable, high-speed internet connection is also needed to prevent interruptions that could invalidate a session. This setup enables you to interact with clients remotely, verify their identity, and complete the notarization process securely.
Choose a RON Service Platform
As an authorized online notary, you must select a state-approved software platform to perform your duties. These platforms provide the secure audio-visual technology and identity verification tools required by law. Broadly, these platforms fall into two categories, each with a different model for acquiring customers and generating income.
One option is to join a “marketplace” or “on-demand” platform, such as Notarize or NotaryCam. These services connect you with a steady stream of clients by handling the marketing and client acquisition. The primary advantage is receiving assignments directly without needing to build your own customer base. However, this convenience comes at a cost, as the platform takes a significant portion of the notarization fee.
The alternative is a “direct-use” or independent technology provider like SIGNiX or DocVerify. With this model, you are responsible for bringing your own clients to the platform. These platforms provide the necessary technology to perform RONs but do not supply customers. You typically pay a subscription or per-transaction fee, but you retain a much larger portion of the notary fee, making it more profitable if you can market your services.
Your choice between these models depends on your business goals. If you prioritize a consistent flow of work without the responsibility of marketing, a marketplace platform may be a good fit. If you want to build a client base and maximize earnings, a direct-use platform offers greater control. Some notaries use a hybrid approach, using a marketplace for supplemental income while building their independent business.
How to Get Online Notary Assignments
Securing assignments on a marketplace platform requires maximizing your availability. These platforms often operate 24/7 to accommodate different time zones, so being available during evenings or weekends can increase the assignments you receive. Maintaining a high rating on the platform by providing excellent customer service is also beneficial, as some systems may prioritize notaries with better performance records.
For independent notaries using direct-use platforms, you are responsible for client acquisition. A good start is establishing a professional online presence with a Google Business Profile. A well-managed profile with your contact information, hours, and a description of your RON services can make you visible to clients. You can also create a website with content that explains RON benefits, using keywords like “remote online notary” to attract search engine traffic.
Targeting specific industries with a high volume of documents is an effective strategy. The real estate and mortgage industries are primary markets, constantly processing loan packages and closing documents. Law firms are another source, as they frequently need affidavits and other legal papers notarized. Financial service companies handling loans and investment paperwork also represent a consistent source of business.
Building relationships and leveraging your network can also lead to work. Inform your existing professional and personal networks that you offer RON services through social media platforms like LinkedIn or email marketing. An often underserved market is U.S. military personnel stationed overseas who may need documents like powers of attorney notarized. Connecting with military bases or international firms can open up a global client base.
Understanding Your Earning Potential
Your income as an online notary is primarily determined by the fees your state allows you to charge. Most states that authorize RON set a maximum fee per notarial act, with $25 being a common cap. A “notarial act” refers to each individual notarization performed, not the entire session. For example, a client with five documents that each require a notarial seal could be charged for five separate acts, depending on your state’s rules.
The platform you choose will directly impact your take-home pay. If you operate on a marketplace platform that provides clients, the company will take a percentage of the notarization fee as its service charge. In contrast, independent notaries using a direct-use platform keep the entire notarization fee, minus any monthly subscription or per-transaction technology fees.
The volume of notarizations you complete is the final factor. An independent notary who successfully markets their services to high-volume clients, like real estate title companies or law firms, may earn a substantial income. Some states also permit notaries to charge additional technology or service fees on top of the state-mandated notarization fee. Your earning potential is a result of your state’s fee structure, your business model, and your ability to generate assignments.