Sending a goodbye email to your coworkers is a professional courtesy that allows you to depart on a positive note. It shows respect for the relationships you’ve built and helps preserve your professional network for the future. A well-crafted message solidifies the favorable impression you leave behind as you transition to your next role.
When to Send Your Farewell Email
The timing of your farewell email can influence how it’s received. Sending the email on the afternoon of your last day is a common choice. This approach ensures all your responsibilities are completed and hand-offs are finalized, making the email a definitive final action.
Alternatively, sending the message a day or two before your departure has advantages. This timing gives colleagues ample opportunity to read your note and respond. It allows for in-person goodbyes, which can feel more personal, and prevents your message from being buried in weekend emails if your last day is a Friday.
Who to Include on the Email
Deciding who receives your farewell message depends on your relationships and the company culture. For your immediate team or department, a single, warm email is usually appropriate. The message can reflect that shared experience and be slightly more personal, referencing specific projects or positive team dynamics.
For a larger audience, such as an entire office, a more formal and general message is suitable. This email should be professional and concise. You may also choose to send a third, more personal note to a small group of close work friends, expressing your gratitude on a deeper level.
What to Include in Your Goodbye Email
Use a clear and simple subject line, such as “Moving On” or “Thank You and Farewell.” In the body of the message, state that you are leaving and mention your official last day. This provides clarity and prevents confusion about your departure timeline.
The core of your email should express gratitude for the opportunity to have worked at the company. Thank your colleagues for their support and camaraderie. You can briefly mention a positive memory or a significant skill you gained, which adds a personal touch.
Finally, consider including personal contact information to facilitate future networking. Providing a link to your LinkedIn profile or a personal email address is a professional way to invite colleagues to stay in touch. Keep the overall tone of the email light, positive, and forward-looking.
What to Avoid in Your Email
It is important to avoid any form of negativity in your farewell message. Refrain from criticizing the company, management, or specific coworkers. A goodbye email is not the appropriate forum for airing grievances; such feedback should be reserved for a private exit interview. Maintaining a positive tone protects your professional reputation and relationships.
Resist the temptation to discuss your new role in excessive detail. While it’s acceptable to mention you’re moving to a new opportunity, providing specifics about your new salary, title, or company can be perceived as bragging. The focus of the email should be on graciously closing your chapter at your current company, not on promoting your next one.
Keep the message concise and professional, avoiding overly emotional or dramatic language. Long, sentimental emails can make recipients uncomfortable. Similarly, do not use the email to address unresolved work issues or delegate last-minute tasks. All project handovers and final work-related communications should be handled directly with your manager and team members prior to sending your farewell note.
Goodbye Email Examples
Template for an Immediate Team:
Subject: Thank You and Farewell
Hi Team,
As you know, today is my last day at [Company Name]. I wanted to take a moment to thank each of you for being such a supportive and collaborative group. I’ve truly enjoyed my time working here, and I’m especially proud of what we accomplished on the [Specific Project] initiative.
I’ve learned so much from all of you and will cherish the camaraderie we shared. I wish you and the company all the best moving forward.
I’d love to stay in touch. You can find me on LinkedIn at [LinkedIn Profile URL].
All the best,
[Your Name]
Template for a General Company-Wide Email:
Subject: Moving On
Hello Everyone,
I am writing to let you know that I will be leaving my position as [Your Job Title], with my last day being [Your Last Day]. I want to express my sincere gratitude for the opportunity to have worked with such a talented group of professionals.
I am thankful for the experiences and support I have received during my time here. I wish everyone at [Company Name] continued success in the future.
Sincerely,
[Your Name]