The rapid pace of modern employment, particularly in shift-based or high-turnover industries, has led to the emergence of the text message as a method of job resignation. While often viewed as unconventional, a text resignation can serve as an initial notification when immediate communication is required. Understanding how to execute this departure professionally is important for maintaining a positive career reputation. This article provides a structured framework for using a text message to resign while adhering to professional standards.
When Is Quitting by Text Acceptable?
The decision to resign via text depends heavily on the established communication norms within the workplace. In highly structured corporate environments with formal human resources departments, a text message is generally inappropriate and may be perceived as unprofessional. Conversely, for employees in hourly, retail, or service positions where scheduling and management typically communicate via text, this method aligns with the company culture.
A text message is also appropriate when urgency dictates an immediate notification, such as an unexpected personal emergency that prevents a phone call or in-person meeting. Even in these circumstances, the text should be viewed only as a provisional notification, not the final word on the matter. It ensures the company receives the information immediately, allowing them to mitigate potential scheduling gaps.
Essential Elements of a Professional Resignation Text
To ensure the text message functions as an official notice, it must contain three specific pieces of information presented directly. The text must first include a clear statement of the employee’s intent to resign from their position.
The second mandatory element is the specific date marking the employee’s last day of employment, generally adhering to a standard two-week notice period. Providing a definite date allows management to begin transition planning immediately. Finally, the message should conclude with a brief, professional expression of thanks for the opportunity to work with the organization.
Text Message Templates for Resignation
A standard two-week notice template should be used when the employee intends to complete the customary notice period. This message should be direct, stating: “Please accept this text as my formal resignation from my position at [Company Name]. My last day of employment will be [Date, exactly two weeks from today]. I appreciate the experience I gained during my time here.”
For situations requiring immediate or short notice resignation, the text must be adjusted to include a brief, non-confrontational reason for the expedited departure. A suitable message would state: “Due to an unforeseen personal matter, I must resign from my position immediately. My last day will be today, [Date]. I apologize for the short notice and thank you for your understanding.”
When resigning from a highly informal, hourly position, the language can match the relaxed tone of the workplace, but the core information remains constant. An employee might send: “Hey [Manager’s Name], I need to let you know I’m resigning from my shifts. My last day will be [Date]. Thanks for scheduling me over the past few months.”
Immediate Steps After Sending the Text
Since the text message is only an initial notification, professional follow-through is necessary to formalize the departure. The employee must immediately follow the text with a formal, written resignation letter, typically sent via email to both the manager and the Human Resources department. This email establishes a documented record of the resignation in the company’s official communication channels.
Following the submission of the formal letter, the employee should proactively request a brief phone call or in-person meeting with their direct manager. This meeting is for confirming logistical details, such as the transition of responsibilities and the handover of ongoing projects.
During this follow-up communication, the employee must also address the practical matters of the final paycheck and the return of company property. This includes coordinating the return of items such as company laptops or identification badges, and asking about the process for receiving the final payment, including accrued vacation time.
Critical Things to Avoid When Quitting via Text
The text message should be kept strictly functional and professional. Employees must avoid including any emotional language or criticism of the company, management, or coworkers. Using the text to voice grievances is unprofessional and can damage future reference opportunities.
Because of the message’s brevity, the employee should keep the reasoning for leaving vague and focused on personal career growth or external circumstances. Failing to provide adequate notice is a significant mistake that can negatively impact rehire eligibility and reputation. The text should always specify a last day that respects the standard notice period.
Finally, the text message should never be treated as the sole form of resignation. It must always be backed up immediately by a formal, written document to ensure the notice is officially recorded.