Deciding to leave a job marks a significant professional transition. The process requires a thoughtful approach to ensure your departure is handled with grace and professionalism. Navigating this period correctly maintains your reputation and keeps future opportunities open. This guide provides a clear path for resigning by outlining the steps for a smooth and respectful exit.
Why Giving a Two Week Notice is Important
Providing a two-week notice is a standard professional courtesy, though it is not typically mandated by federal or state law. Most employment is “at-will,” meaning either the employee or employer can terminate the relationship at any time. However, submitting a formal notice allows the company adequate time to plan for your departure, begin the search for a replacement, and redistribute your workload to minimize disruption.
Failing to provide notice can damage the professional relationships you’ve built. Your manager and colleagues may be needed as references in the future, and leaving abruptly can jeopardize that possibility. Some organizations also have policies where employees who leave without proper notice are ineligible for rehire, which could close a door you might wish to revisit later.
What to Include in Your Resignation Notice
Your written resignation, whether an email or a formal letter, should be concise and professional. It needs to clearly state your intention to resign from your specific role and include your final day of employment. It is also customary to include a brief, sincere offer to help ensure a smooth handover of your duties.
A positive closing that expresses gratitude for the opportunity and experiences gained is a professional touch. This helps in leaving on good terms, even if your experience had challenges. Thanking your employer for the skills you’ve learned or the relationships you’ve built reinforces a positive final impression.
What to Exclude
Avoid any negative comments about the company, your manager, or your colleagues. A resignation letter is not the place to air grievances or list complaints.
Refrain from going into extensive detail about your reasons for leaving. A simple statement such as accepting a new opportunity or pursuing different career goals is sufficient. Overly personal details are unnecessary and can create an awkward situation.
How to Deliver Your Notice Professionally
The ideal method for delivering your resignation is through a scheduled, private meeting with your direct manager. Requesting a meeting in person allows for a respectful and direct conversation. If you work remotely, a video call is the next best alternative, as resigning via email alone can be seen as discourteous. This personal interaction shows respect for your manager.
During the meeting, be direct and professional. State your intention to resign and provide your planned last day. You can briefly explain your reason for leaving, but keep it concise and positive. An example would be, “I’ve decided to accept a new position that better aligns with my long-term career goals.” After the verbal notification, provide your written notice.
Following the meeting, it is a good practice to send a follow-up email to both your manager and the Human Resources department. This email should attach your formal resignation letter and summarize the key details, such as your final day, creating a clear digital paper trail for all parties involved.
Navigating Your Final Two Weeks
Once you have submitted your notice, your conduct during the final two weeks is closely observed. It is important to maintain a positive attitude and a strong work ethic until your last day.
Collaborate with your manager to create a transition plan. This may involve completing outstanding projects, documenting your daily procedures, or creating a training manual for your successor. Offering to train your replacement, whether an internal colleague or a new hire, demonstrates your commitment to a smooth handover.
During this time, you may be asked to participate in an exit interview with HR. Prepare for this by thinking about constructive feedback you can offer. If you receive a counteroffer, consider your initial reasons for leaving before making a decision. Finally, take the time to say goodbye to your colleagues, expressing gratitude for their support and exchanging contact information to maintain your professional network.
Two Week Notice Template
The following template provides a basic framework for a professional resignation notice. Adapt it to your specific circumstances, ensuring all necessary components are included.
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear [Manager’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] at [Company Name]. My last day of employment will be two weeks from today, [Your Last Day of Employment].
Thank you for the opportunity to have worked in this position for the past [Number of Years/Months]. I have genuinely enjoyed my time here and I am grateful for the experience and skills I have gained.
I am committed to ensuring a smooth transition during my final two weeks. Please let me know how I can be of assistance in handing over my responsibilities. I wish you and the company all the best for the future.
Sincerely,
[Your Signature]
[Your Typed Name]