Informing your boss that you are pursuing another role within the company is a delicate but important step in managing your career. When handled with professionalism, this conversation can reinforce your ambition and dedication to the organization. Approaching this topic thoughtfully transforms a potentially awkward discussion into a demonstration of your commitment to growing with the company, signaling that you see a long-term future for yourself within the firm.
Preparing for the Conversation
Deciding when to inform your manager is a strategic choice. Many company policies require you to tell your boss before you can formally apply for an internal role. Even if not required, giving them a heads-up just before you submit your application is a sign of respect and transparency. It prevents them from being blindsided and allows them to process the information.
Before initiating this dialogue, have a clear understanding of your motivations. Be prepared to articulate why you are interested in the new position and how it aligns with your long-term career goals. Frame your interest as a desire for growth or skill development, rather than an escape from your current duties. This narrative shows ambition and a forward-thinking mindset.
Your standing in your current role provides the foundation for this conversation. Ensure that your performance is strong and that all your responsibilities are managed effectively. This diligence reinforces your reputation as a reliable employee. Coming to the conversation from a position of strength makes it easier for your manager to support your ambitions.
Key Elements to Include in Your Email
The email to your manager should balance directness with professional courtesy. Each component serves a purpose in framing your intentions positively. A clear and professional subject line is the first step, using something straightforward like “Catching Up & An Internal Opportunity” to set an approachable tone.
Begin the email by expressing gratitude for the opportunities and guidance you have received in your current role. This acknowledges your manager’s contribution to your professional development and softens the news of your potential departure. It shows respect for their leadership and sets a collaborative tone for the message.
Clearly state your intention to apply for a specific internal position, naming the role and department to avoid ambiguity. Connect this move to your career aspirations, explaining how the new role represents a logical next step in your professional journey. This framing helps show you are building a career with the company, not just leaving a job.
Reassure your manager of your commitment to your current responsibilities throughout the application process, which is important for maintaining trust. Conclude with a clear call to action, suggesting a brief meeting to discuss the matter further. This invitation to dialogue shows respect and opens the door for a supportive conversation.
Email Example for an Internal Position Application
Here is a template you can adapt to your specific situation and relationship with your manager. Modify the language to reflect the level of formality that is natural between you and your boss. A more conversational tone may be appropriate if you have a close working relationship.
> Subject: Discussion about a New Opportunity
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> Dear [Manager’s Name],
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> I am writing to you today to express my gratitude for the opportunities I have had as a [Your Current Position] on our team. I have truly valued your guidance and the experience I’ve gained in this role over the past [Amount of Time].
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> I also wanted to let you know, as a matter of transparency, that I have applied for the [New Position Title] role within the [Department Name] department. I have been following the work of that team for some time, and I believe this position aligns well with my long-term career goals and offers a chance to further develop my skills in [Mention a Specific Skill or Area].
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> My interest in this role is a reflection of my commitment to growing my career here at [Company Name]. I remain fully dedicated to my current responsibilities and will ensure a smooth workflow for our team throughout this process.
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> I would appreciate the opportunity to discuss this with you further at your convenience.
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> Best regards,
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> [Your Name]
When customizing this template, consider the specifics of your situation. If your manager has been a mentor, you might add a more personal note of thanks. If the new role requires skills you developed under their supervision, mentioning that connects your past growth to your future ambitions. The goal is to make the email feel authentic.
What to Do After You Send the Email
After sending the email, prepare for the follow-up conversation you proposed. Your manager will likely want to discuss your motivations in more detail. Rehearse your key points, focusing on how the new role aligns with your career path and how you can continue to add value to the company.
It is also important to maintain a high level of performance in your current role. Your actions in the days and weeks following your announcement will be observed. Continuing to deliver excellent work demonstrates your professionalism, regardless of the outcome of your application.
Finally, be prepared for any reaction from your boss, as they may be supportive or express disappointment. Regardless of their initial response, remain professional and composed. Listen to their perspective, acknowledge their feelings, and reiterate your commitment to a smooth transition. Your poise will leave a lasting positive impression.