Leave Administrator Resume Example & Writing Guide

Use this Leave Administrator resume example and guide to improve your career and write a powerful resume that will separate you from the competition.

Most modern companies and organizations have a lot of moving parts—and they need someone to keep them all running smoothly. If you’re someone who thrives in a highly organized environment, is great at managing multiple projects at once, and has excellent communication skills, then you might have what it takes to be a great leave administrator.

As a leave administrator, you’ll coordinate the details of employees’ time off requests and plan out their vacations. You’ll also make sure that their absence doesn’t affect their paychecks or performance reviews. And when an employee returns from leave, you might be the one who helps them get situated back at work.

Here are some tips and an example to help you write a stellar leave administrator resume that will get you noticed by recruiters.

Jennifer Thomas
New York City, NY | (123) 456-7891 | [email protected]

Seasoned leave administrator with over 10 years of experience in the human resources field. Proven ability to manage employee leaves of absence in a timely and accurate manner. Skilled in developing and implementing policies and procedures that streamline the leave process.

Columbia University School of Social Work Jun '10
University of California, Santa Barbara Jun '06
B.A. in Psychology
Company A, Leave Administrator Jan '17 – Current
  • Managed the leave administration process for all employees, including tracking and approving time off requests in a timely manner.
  • Provided training to new managers on leave administration procedures and updated current manager’s knowledge of policies as needed.
  • Assisted with other administrative duties such as copying, faxing, scanning documents when necessary.
  • Maintained accurate records of employee absences by recording information into an electronic database daily or weekly depending on department needs.
  • Created reports related to absence data as requested by management and assisted with special projects as assigned by management team members.
Company B, Leave Administrator Jan '12 – Dec '16
  • Created a comprehensive training program for all new employees to ensure they were up-to-date on company policies and procedures
  • Conducted quarterly meetings with management team to discuss performance reviews, goals and expectations
  • Managed the payroll process including tax withholdings, garnishments and 1099s as needed
  • Implemented an incentive program that increased productivity by 15% among leave administrators
  • Reduced turnover rate by implementing a more flexible vacation policy (i.e., floating holidays)
Company C, Human Resources Assistant Jan '09 – Dec '11
  • Maintained employee files and records in compliance with applicable legal requirements.
  • Assisted employees with questions related to benefits, policies, and procedures.
  • Processed new hire paperwork and conducted orientations for new employees.
  • Certified Employee Benefits Specialist (CEBS)
  • Certified Payroll Professional (CPP)
  • Certified Leave and Disability Manager (CLDM)

Industry Knowledge: Active Directory, DNS, DHCP, Exchange, VMWare, Zimbra, OpenStack
Technical Skills: Windows, Mac, Linux, Microsoft Office Suite, Cisco
Soft Skills: Communication, Problem Solving, Teamwork, Time Management, Leadership

How to Write a Leave Administrator Resume

Here’s how to write a resume of your own.

Write Compelling Bullet Points

Bullet points are the most important part of your resume because they’re the first thing recruiters will read. And they’re the best way to showcase your experience and qualifications.

But many candidates make the mistake of using generic bullet points that don’t really tell a story or provide any context about their experience.

Instead, you should use your bullet points to tell a story about your experience. And that story should be specific and detailed.

For example, rather than saying you “managed employee schedules,” you could say you “reduced employee scheduling errors by 50% by creating a new scheduling system that incorporated employee preferences and availability data from the company’s new scheduling software.”

The second bullet point provides more detail about what exactly you did and the results of your work. And it also provides a specific number to demonstrate the impact of your work.

Identify and Include Relevant Keywords

When you apply for a leave administrator role, your resume is likely to go through an applicant tracking system (ATS). This system will scan your resume for specific terms, like “leave management” or “FMLA”, in order to determine whether your skills and experience are a match for the job. If you don’t have enough relevant keywords on your resume, the ATS might filter out your application before it ever reaches a recruiter.

To increase your chances of getting an interview, use this list of leave administrator keywords as a starting point to help you identify the skills and experience that are most relevant to the role:

  • Leave Management
  • Human Resources (HR)
  • Employee Relations
  • Payroll
  • Human Resources Information Systems (HRIS)
  • Benefits Administration
  • U.S. Family and Medical Leave Act (FMLA)
  • Recruiting
  • Onboarding
  • Employee Benefits Design
  • HR Policies
  • Employee Training
  • New Hire Orientations
  • Personnel Management
  • Payroll Processing
  • Organizational Development
  • Customer Service
  • Time Management
  • Microsoft Access
  • Teaching
  • Team Building
  • Teamwork
  • Performance Management
  • Employee Engagement
  • Administration
  • Data Entry
  • Public Sector
  • Diary Management
  • Shift Management
  • Hiring

Showcase Your Technical Skills

As a leave administrator, you will need to be proficient in the use of technology in order to effectively manage employee leave. This might include familiarity with leave management software, time and attendance systems, and human resources (HR) software. Additionally, leave administrators need to be able to use Microsoft Office programs, such as Word and Excel, to create reports and track data.


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