Legal Billing Specialist Resume Example & Writing Guide

Use this Legal Billing Specialist resume example and guide to improve your career and write a powerful resume that will separate you from the competition.

As a legal billing specialist, you’ll be responsible for creating invoices that reflect the work you’ve done for your clients. You’ll also be responsible for tracking payments and following up with clients if invoices aren’t paid on time.

If you’re looking to break into the legal field but aren’t sure where to start, here are some tips and an example to help you write a stellar legal billing specialist resume that will get you noticed by employers.

David Moore
Houston, TX | (123) 456-7891 | [email protected]

Meticulous legal billing specialist with more than 10 years of experience preparing and reviewing invoices for law firms. Proven ability to manage billing deadlines, optimize workflows, and maintain client relationships. Seeking a challenging position in a fast-paced environment.

Houston Community College Jun '10
A.A.S. in Paralegal Studies
Company A, Legal Billing Specialist Jan '17 – Current
  • Processed and reviewed invoices for accuracy, completeness, and adherence to company policies and procedures.
  • Provided support in the development of new billing processes as well as enhancements to existing ones.
  • Assisted with training on new or modified software applications used by the department.
  • Reviewed all incoming documents for proper format, content, etc., prior to processing and ensured that they are routed correctly within the organization.
  • Maintained a high level of knowledge regarding current regulations/policies related to their assigned area(s) of responsibility including but not limited to HIPAA Privacy Rules & Regulations, CPT coding guidelines, ICD-10 implementation dates, Medicare reimbursement rules & regulations, etc..
Company B, Legal Billing Specialist Jan '12 – Dec '16
  • Created and maintained a database of clients, vendors, insurance companies and employees for billing purposes
  • Prepared monthly bills based on time sheets submitted by attorneys and paralegals
  • Reviewed invoices to ensure that all charges were appropriate before submitting them to the client
  • Answered questions from staff regarding billable time and expenses charged to a case
  • Maintained an accurate balance sheet by reconciling accounts payable with outstanding invoices
Company C, Legal Secretary Jan '09 – Dec '11
  • Answered and directed telephone calls in a professional manner.
  • Dictated and typed correspondence, reports, and other legal documents as requested by attorneys.
  • Scheduled appointments, conferences, and travel arrangements as needed.
  • Certified Legal Billing Specialist
  • Certified Medical Coder
  • Certified Professional Coder

Industry Knowledge: Legal Industry, Paralegal, Legal Research, Legal Writing, Legal Terminology, Legal Billing, Billing Software
Technical Skills: Microsoft Office Suite, Quickbooks, Practice Management Software, Legal Terminology
Soft Skills: Communication, Attention to Detail, Problem-Solving, Time Management, Teamwork

How to Write a Legal Billing Specialist Resume

Here’s how to write a resume of your own.

Write Compelling Bullet Points

The best way to make your resume stand out is to use specific numbers, percentages, and dollar amounts whenever possible. So rather than saying you “assisted attorneys with billing,” you could say that you “assisted attorneys with billing for 15+ clients per day, resulting in an average turnaround time of less than 2 hours.”

The second bullet point is much stronger because it provides specific details about what you did and the results of your work. And it also provides a quantifiable number—15+ clients per day—which makes it easy for a recruiter or hiring manager to understand your level of involvement and the scale of the project.

Identify and Include Relevant Keywords

Most legal billing specialists use an applicant tracking system (ATS) to apply for jobs. This system scans your resume for specific keywords related to the job opening. If your resume doesn’t include enough of the right terms, the ATS might not rank it highly enough for a recruiter to see it.

One way to make sure your resume includes the right keywords is to read through job postings and take note of the terms and phrases that are used most frequently. You can then add those same terms to your resume where they are most relevant.

  • Legal Advice
  • Legal Research
  • Legal Writing
  • Litigation
  • Civil Litigation
  • Legal Document Preparation
  • Legal Billing
  • Commercial Litigation
  • Document Drafting
  • Corporate Law
  • Labor and Employment Law
  • Intellectual Property
  • Westlaw
  • Appeals
  • Paralegals
  • Law
  • Legal Consulting
  • Litigation Support
  • Legal Document Review
  • LexisNexis
  • Pleadings
  • Personal Injury Law
  • Hearings
  • Dispute Resolution
  • Document Review
  • Trials
  • Westlaw Next
  • Corporate Governance
  • Contract Law
  • International Law

Showcase Your Technical Skills

As a legal billing specialist, you need to be proficient in a variety of software programs in order to manage invoices and payments effectively. Some of the most commonly used programs in the legal field are QuickBooks, LawPay, and Bill4Time. You should also be familiar with accounting principles and have experience working with financial data.


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