Notary Signing Agent Resume Example & Writing Guide

Use this Notary Signing Agent resume example and guide to improve your career and write a powerful resume that will separate you from the competition.

A notary signing agent is someone who is authorized to notarize documents on behalf of others. In other words, they’re the person that you call when you need something notarized but don’t have a notary public available.

If you have experience as a notary public or an interest in helping people with their paperwork, becoming a notary signing agent could be a great career move for you. But before you start hunting for jobs, you need a resume that will catch hiring managers’ eyes. Here are some tips and an example to help you write yours.

David Moore
Phoenix, AZ | (123) 456-7891 | [email protected]

Experienced notary signing agent with a passion for providing excellent customer service. Proven ability to manage and execute signings efficiently while ensuring all documents are complete and accurate. Strong communication and interpersonal skills.

Carl Hayden Community High School Jun '08
High School Diploma
Company A, Notary Signing Agent Jan '17 – Current
  • Processed loan documents, including but not limited to: Purchase and Resume Bullet Points -> Processed loan documents, including but not limited to: Purchase agreements, deeds of trust, promissory notes, etc., for real estate transactions; prepared required notices and disclosures in accordance with applicable laws and regulations; reviewed mortgage applications for completeness and accuracy; coordinated closing activities between the borrower(s), lender(s) and other parties involved in a transaction as needed; conducted title searches on behalf of borrowers or lenders when requested by customers; prepared various reports related to loans processed such as monthly statements, loss mitigation letters, payoff quotes, etc.; assisted customers with account inquiries regarding their accounts (e.g., payment history); accepted payments from customers at branch locations using cash processing equipment or through ACH electronic funds transfer; collected delinquent accounts through phone calls or personal contact with the customer if necessary; prepared correspondence to customers regarding delinquencies or requests for information about an account; provided general customer service support within branches during normal business hours.
Company B, Notary Signing Agent Jan '12 – Dec '16
  • Ensured that all documents were properly signed and witnessed by two individuals, as required by state law
  • Maintained a professional demeanor at all times to ensure customer satisfaction and loyalty
  • Completed notary courses on proper procedure for witnessing signatures, verifying identification, and completing affidavits
  • Prepared closing packages for real estate transactions in accordance with company policy
  • Notarized over 100 loan documents per month (mortgages, deeds of trust, promissory notes)
Company C, Notary Public Jan '09 – Dec '11
  • Notarized documents such as affidavits, powers of attorney, and deeds.
  • Witnessed the signing of documents and verified the identity of signatories.
  • Maintained records of all notarized documents.
  • National Notary Association (NNA) Certified
  • Background Screened through the National Association of Professional Background Screeners (NAPBS)

Industry Knowledge: Notary Public, Loan Signing, Contract Signing, Power of Attorney, Fiduciary Duties, Real Estate, Mortgages, Banking, Insurance, Taxes
Technical Skills: Microsoft Office Suite, Adobe Acrobat, Adobe InDesign, Scanning and Faxing
Soft Skills: Communication, Time Management, Teamwork, Problem Solving, Attention to Detail, Leadership

How to Write a Notary Signing Agent Resume

Here’s how to write a notary signing agent resume of your own.

Write Compelling Bullet Points

Bullet points are the most effective way to showcase your experience and qualifications. But rather than simply listing your responsibilities, you can make your bullet points much more interesting and compelling by using specific numbers and statistics.

For example, rather than saying you “provided customer service to clients,” you could say that you “provided customer service to 15+ clients daily, resolving issues in less than 5 minutes 90% of the time.”

The second bullet point paints a much clearer picture of what your job entailed and how well you did it. And it provides a quantifiable number to demonstrate your level of experience.

Identify and Include Relevant Keywords

When you submit your resume online, it’s likely that it will be scanned by an applicant tracking system (ATS) for certain keywords. These programs look for certain skills, like notary signing agent, in order to determine whether you’re a good fit for the role. If your resume doesn’t have enough of the right keywords, the ATS might not forward it to the hiring manager.

In order to make sure your resume makes it past the ATS, use this list of common notary signing agent keywords as a starting point:

  • Notary Public
  • Notary
  • Residential Real Estate
  • Working with First-Time Home Buyers
  • Real Estate Transactions
  • Sellers
  • Investment Properties
  • Referrals
  • Real Estate
  • Short Sales
  • Residential Rentals
  • Working with Investors
  • Loan Origination
  • Credit
  • Commercial Real Estate
  • Real Estate Owned (REO)
  • Listings
  • Foreclosures
  • Working with Relocation Buyers
  • Buyer Representation
  • Contract Negotiation
  • Sales
  • Microsoft Access
  • Time Management
  • Customer Service
  • Teamwork
  • Marketing
  • Negotiation
  • Leadership
  • Communication

Showcase Your Technical Skills

As a notary signing agent, you are responsible for verifying the identities of the signers and witnessing their signatures on important documents. In order to do this effectively, you need to be familiar with the technology that is used in the notary process. This might include programs like Adobe Acrobat, which is used to create PDF documents, or e-signature services like Docusign. You should also be familiar with the various state and federal regulations that relate to the notary process.


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