Project Administrator vs. Project Manager: What Are the Differences?

A project administrator is responsible for the organization and coordination of a project, while a project manager is responsible for the overall success of a project. Both positions are important in ensuring that a project is completed on time and within budget. In this article, we compare and contrast the job duties, skills and qualifications of project administrators and project managers. We also provide helpful tips for those interested in pursuing a career in project management.

What is a Project Administrator?

Project Administrators are responsible for providing administrative support to Project Managers. They coordinate project activities, schedule meetings and track project milestones. They also prepare project reports, update project documentation and manage project files. Project Administrators typically work in office environments and use computers for a majority of their tasks. They may also be responsible for ordering supplies, booking travel arrangements and managing project budgets.

What is a Project Manager?

Project Managers are responsible for leading a team of employees to complete a specific goal within a set timeframe. They create project plans, timelines and budgets, and then monitor and adjust these as needed to ensure the project stays on track. Project Managers also communicate regularly with upper management to give updates on the project’s progress and address any concerns. They often have a team of employees working under them, and they may need to delegate tasks and responsibilities to ensure the project is completed efficiently.

Project Administrator vs. Project Manager

Here are the main differences between a project administrator and a project manager.

Job Duties

Although the two roles share some similar job duties, there are differences between them. A project administrator manages the day-to-day tasks of a project, such as assigning team members to different assignments, communicating with clients and providing technical support for the project.

A project manager oversees the entire project life cycle, from initiation through completion. They make sure that all team members have the resources they need to complete their assignments and track the progress of each team member. They also communicate with clients about project status and ensure that the final product meets the client’s specifications.

Job Requirements

Project administrators typically need a bachelor’s degree in business administration, project management or another related field. Some employers prefer candidates to have a master’s degree as well, but it is not required for entry-level positions. Additionally, many project administrators pursue certifications through the Project Management Institute (PMI). This organization offers training programs that teach professionals how to use project management software and other tools they might need on the job.

Project managers typically need a bachelor’s degree in business administration, project management or another related field. Some employers prefer candidates to have a master’s degree as well, but it is not required for entry-level positions. Additionally, many project managers pursue certifications through the Project Management Institute (PMI). This organization offers training programs that teach professionals how to use project management software and other tools they might need on the job.

Work Environment

Project administrators and project managers often work in different environments. Project administrators typically work in an office setting, while project managers may travel to the job site or meet with clients. They also have different responsibilities depending on their location. For example, a project administrator who works for a construction company may oversee all aspects of a project from beginning to end. However, if they’re working for a construction firm that’s building a new home, they may only be responsible for overseeing the administrative tasks related to the project.

In contrast, a project manager who works for a construction firm may spend most of their time at the job site, ensuring that the workers are completing their duties correctly. If they’re working for a construction firm that builds homes, they may spend more time meeting with clients and discussing design options.

Skills

Both project administrators and project managers need to have strong organizational skills to be successful in their roles. This is because they both are responsible for overseeing multiple tasks and projects at one time and need to ensure that each task is given the appropriate amount of attention. They also both need to be able to communicate effectively, as they will often be working with other team members, clients and stakeholders.

Project administrators typically need to have a more detailed understanding of the administrative processes involved in managing a project. This can include knowledge of scheduling, budgeting and risk management. They also may be responsible for creating and maintaining project documentation, so excellent writing skills can be beneficial.

Project managers need to have a more strategic understanding of how to run a project. This includes developing project plans, setting timelines and milestones and ensuring that the project stays on track. They also may be responsible for leading and motivating a team, so strong interpersonal skills can be helpful.

Salary

Project administrators can earn an average salary of $59,758 per year, while project managers can earn an average salary of $87,628 per year. The average salary for both positions may vary depending on the size of the company at which you work, location of your job and the level of experience you have prior to pursuing either position.