RFP Specialist Resume Example & Writing Guide

Use this RFP Specialist resume example and guide to improve your career and write a powerful resume that will separate you from the competition.

If you’re an organized, detail-oriented person who thrives in fast-paced environments, you might be perfect for a career as an RFP specialist. As an RFP specialist, you’ll work closely with clients to understand their needs and create responses that will help them achieve their goals. You’ll research vendors, identify potential partners, and draft compelling proposals that will help win new business.

Here are some tips and an example to help you write an effective RFP response that will impress clients and win new business.

Michael Garcia
Houston, TX | (123) 456-7891 | [email protected]

Proven RFP specialist with experience in the technology, healthcare, and financial industries. Well-versed in responding to RFPs, creating proposals, and negotiating contracts. Excels at developing long-term relationships with clients and ensuring customer satisfaction.

University of Texas at Arlington Jun '10
B.A. in Business Administration
Company A, RFP Specialist Jan '17 – Current
  • Developed and managed RFPs for new business opportunities, including the creation of proposals, pricing models, and timelines to meet client needs.
  • Managed multiple projects simultaneously while ensuring adherence to company policies and procedures regarding proposal development.
  • Provided project management support by coordinating with internal teams on deliverables such as scope statements, schedules, etc., in order to ensure that all parties are aligned on expectations from the start of a project through completion.
  • Assisted clients with developing their own RFP processes by providing guidance on best practices related to document formatting, content requirements, vendor selection criteria, etc.
  • Coordinated with vendors throughout the bid process (e.g., responding to questions or clarifications) and assisted with post-bid follow up until award decisions were made by customers/vendors.
Company B, RFP Specialist Jan '12 – Dec '16
  • Created and maintained a comprehensive RFP database, including all associated documents, attachments, and correspondence
  • Collaborated with multiple stakeholders to develop an RFP that met the needs of the business while staying within budget
  • Developed relationships with vendors in order to negotiate better pricing on services and products
  • Responded to questions from internal customers regarding RFPs using email and phone calls as needed
  • Managed vendor contracts for ongoing projects once they were awarded through an RFP process
Company C, Sales Representative Jan '09 – Dec '11
  • Actively sought out new sales opportunities through networking and lead generation
  • Conducted needs analysis with potential customers to identify pain points and offer solutions
  • Closed new business deals by coordinating requirements, developing and negotiating contracts, and integrating contract requirements with business operations
  • Certified RFP Professional
  • Certified Proposal Writer
  • Certified Purchasing Manager

Industry Knowledge: Database Management, CRM, Business Intelligence, Project Management, Salesforce
Technical Skills: Microsoft Office Suite, Salesforce, Marketo
Soft Skills: Communication, Teamwork, Problem Solving, Attention to Detail, Leadership

How to Write an RFP Specialist Resume

Here’s how to write an resume of your own.

Write Compelling Bullet Points

Bullet points are the most effective way to showcase your experience and qualifications. And the best way to do that is by using specific examples and numbers.

For example, rather than saying you “managed RFPs for large-scale projects,” you could say that you “managed RFPs for 10+ large-scale projects with budgets ranging from $5 million to $10 million, resulting in a 95% approval rate from clients.”

The second bullet point is much more specific and provides a clear picture of what you did and the results of your work.

Identify and Include Relevant Keywords

When you submit an application for an RFP specialist role, it’s usually directed to an applicant tracking system (ATS). This software will scan your resume for certain keywords related to the job opening. If your resume doesn’t include enough of the right terms, the ATS might automatically reject your application.

One way to make sure your resume makes it past the ATS is to include relevant keywords throughout all sections of your document. You can find keywords by reading through the job posting and including words and phrases that are repeated throughout.

Here are some common RFP specialist keywords:

  • Government Contracting
  • Contract Management
  • Program Management
  • RFP
  • U.S. Government
  • Contract Negotiation
  • Procurement
  • Business Process Improvement
  • Negotiation
  • Public Policy
  • Defense
  • Sourcing
  • Grant Writing
  • Change Management
  • Stakeholder Management
  • Business Analysis
  • Organizational Leadership
  • Strategy
  • Consulting
  • Program Development
  • Competitive Bidder
  • Proposal Writing
  • Procurement Contract Management
  • Cross-functional Team Leadership
  • Vendor Management
  • Stakeholder Engagement
  • Change Management Consulting
  • Program Evaluation
  • Business Strategy
  • RFP Management

Showcase Your Technical Skills

As an RFP Specialist, you will be responsible for creating and managing requests for proposals (RFPs). In order to effectively do your job, you will need to be proficient in the use of specific software programs and systems.

Some of the programs and systems that you will need to be familiar with include: RFP management software, proposal writing software, and project management software. Additionally, you will need to have a solid understanding of the RFP process, as well as the ability to effectively communicate with clients and vendors.


Legal Project Manager Resume Example & Writing Guide

Back to Resume

Public Speaker Resume Example & Writing Guide