SignNow (officially branded as airSlate SignNow) is a cloud-based electronic signature platform that lets you send, sign, and manage documents digitally. It competes with tools like DocuSign and Adobe Sign but positions itself as a more affordable option, with plans starting at $8 per month and unlimited users included on every tier. The platform works across desktop browsers, iOS, and Android devices.
What SignNow Does
At its core, SignNow replaces the print-sign-scan cycle. You upload a document (PDF, Word, or other common formats), drag and drop signature fields where you need them, and send the file to one or multiple recipients. Recipients get an email invitation, open the document on any device, and sign by drawing, typing, or uploading a signature image.
Beyond basic signing, the platform handles several related tasks. You can create reusable templates for contracts or forms you send repeatedly, add fillable fields like checkboxes, dropdowns, and radio buttons to collect structured data, and set a specific signing order when a document needs multiple signatures in sequence. Each signer can be assigned a role with designated fields, so everyone knows exactly what they need to complete.
SignNow also offers a kiosk mode for iPads and iPhones, which turns the device into a signing station for collecting in-person signatures at a front desk, event, or job site.
Pricing and Plans
SignNow uses a flat monthly fee rather than charging per user, which is a meaningful difference from competitors that price by the seat. A team of ten people can share a single subscription without paying ten times the monthly rate. Here’s how the tiers break down:
- Business ($8/month): Send documents to one or multiple recipients, use reusable templates, access fillable forms, and get unlimited cloud storage. You can send up to 100 documents per year. The mobile app is included.
- Business Premium ($15/month): Adds bulk signature invites (sending the same document to many people at once), payment requests, reminders, shared templates, and custom branding with your logo and colors.
- Enterprise ($30/month): Adds advanced signer authentication through passwords, SMS codes, or phone calls. Also includes formula fields for calculations, conditional fields that show or hide based on input, SMS invites, and the ability to request file attachments from signers.
- Site License ($1.50 per signature invite): Designed for high-volume organizations. Includes full API access, premium integrations with platforms like Salesforce and NetSuite, single sign-on, workspace management tools, and phone support. Pricing is based on volume rather than a flat monthly fee.
For context, DocuSign’s comparable entry-level plan costs $10 per month but limits you to 60 documents per year and charges per user. Bulk sending on DocuSign requires a $40/month plan, while SignNow includes it at $15/month.
Integrations With Other Software
SignNow connects to a wide range of business tools. On the CRM side, it integrates with Salesforce and NetSuite. For cloud storage, you can link it to Google Drive, Dropbox, OneDrive, Box, and Egnyte. It works within Google Workspace and Microsoft Office 365, so you can send documents for signing without leaving the productivity tools you already use.
For automation, SignNow plugs into Power Automate, Zapier, and Make (formerly Integromat), which lets you trigger signature requests automatically based on events in other apps. It also integrates with Stripe, PayPal, and Venmo for collecting payments alongside signatures, and with SharePoint for document management. The premium integrations (Salesforce, NetSuite, Microsoft Dynamics 365, Procore, and others) are reserved for the Site License tier.
Security and Legal Compliance
Electronic signatures carry the same legal weight as handwritten ones in the United States under the E-SIGN Act and the Uniform Electronic Transactions Act (UETA). SignNow complies with both, meaning documents signed through the platform are legally binding for standard business use.
The platform holds SOC 2 Type II certification, a security standard that verifies third parties cannot access your data without proper authorization. It also complies with GDPR for handling data from European users, PCI DSS for credit card security, and the California Consumer Privacy Act for personal data protection. In the UK and EU, SignNow complies with eIDAS, the regulation governing electronic identification and signatures.
For specialized industries, SignNow supports HIPAA compliance for healthcare organizations handling protected health information and meets 21 CFR Part 11 requirements, which govern electronic records and signatures in life sciences and pharmaceutical industries. These industry-specific compliance features are available on the Site License plan.
Who SignNow Works Best For
SignNow’s pricing model makes it particularly attractive for small and mid-sized businesses where multiple team members need to send or sign documents. Since every plan includes unlimited users, a growing team doesn’t face escalating costs the way it would with per-seat pricing. A five-person real estate office, a sales team sending contracts, or an HR department processing onboarding paperwork can all share a single subscription.
The platform is also a practical fit for businesses that need basic document workflows without enterprise complexity. If you regularly send the same type of agreement, the template and bulk-send features at the $8 and $15 tiers cover most routine needs. For organizations with heavier compliance requirements or high-volume signing, the Enterprise and Site License tiers add authentication layers, API access, and industry-specific certifications.