Preparing for a job interview often generates nervousness, but a systematic approach to organization can mitigate this anxiety. Thoughtful preparation demonstrates an understanding of professional standards and conveys respect for the interviewer’s time. Focusing on the logistics of what to carry, and what to intentionally leave behind, allows a candidate to step into the interview environment feeling capable and ready to engage fully with the discussion.
Required Documents and Identification
Candidates should prepare a substantial number of printed copies of their resume, even if the organization received a digital submission. Providing a physical copy ensures that every member of the interview panel, including unexpected participants, has immediate access to the document. It is advisable to bring at least five copies, allowing for the panel, personal reference, and backup.
These documents should be printed on high-quality paper and kept pristine within a professional portfolio case or folder to prevent bending or smudging. Candidates should also carry a government-issued photo identification, such as a driver’s license. This ID may be requested by building security for visitor access or required later for pre-employment screening forms.
Professional Tools for Engagement
Active participation requires effective recording and processing of information shared by the interviewer. Bringing a high-quality, professional-looking notebook and pen demonstrates preparedness and provides a non-distracting method for capturing details. While digital devices are common, typing notes can be interpreted as disengagement or texting, drawing attention away from the speaker.
The notebook serves as a practical tool for jotting down the names and titles of all interviewers, which assists in personalized follow-up communication. Candidates can also use it to quickly record specific discussion points related to company culture, project details, or immediate action items. This practice ensures no important information is overlooked for later reflection or use in a thank-you note, and facilitates preparing questions for the end of the session.
Supporting Materials and References
Beyond the resume, candidates should prepare supplemental materials ready to be presented if requested by the hiring team. This includes a formal reference sheet, printed on the same paper stock as the resume for a unified, professional appearance. It is recommended not to proactively offer the reference sheet at the start of the interview, but rather to have it available should the conversation progress. This sheet should list three to five professional contacts, complete with their current job titles, organizations, phone numbers, and email addresses.
For roles requiring a demonstration of past work, such as in creative or technical fields, a portfolio or work samples should be prepared. If the samples are physical, they must be organized clearly and presented in a durable case or binder. When utilizing digital samples, ensure the device—a tablet or laptop—is fully charged, set to silent mode, and functioning correctly for immediate viewing. Testing the display resolution and file formats beforehand prevents technical delays.
Logistics and Comfort Items
Planning for the interview includes ensuring personal comfort and managing unforeseen logistical challenges. It is prudent to carry a small, non-obtrusive water bottle, especially for interviews lasting longer than an hour, as hydration supports focus and voice clarity. A small tin of breath mints or breath strips can be used discreetly before entering the building to ensure fresh breath.
Candidates should also have a packet of tissues for any unexpected needs. Furthermore, a printed cheat sheet containing all relevant logistical details is advisable as a paper backup to digital maps and contacts. This sheet should list the interviewer’s full name, the exact office address, the main contact phone number, and any pre-planned directions or parking information. While a cell phone should be fully charged and available for emergency calls before the interview, it must be completely turned off or placed on silent mode once the candidate enters the interview space to prevent interruptions.
What to Leave Behind
The appearance of professionalism is strongly influenced by what a candidate chooses not to bring into the interview room. Items that risk causing distraction or an unprofessional impression should be intentionally excluded. Large, bulky backpacks or oversized totes appear cumbersome and can take up too much space in a small office setting.
It is advisable to avoid bringing in any outside food or drink, especially open containers like coffee cups or soda bottles, as these present a spill risk. Chewing gum or lozenges should be disposed of before entering the lobby, as the action of chewing is distracting. Candidates should refrain from wearing excessive or noisy jewelry that might clink or move during gestures. Finally, the use of heavily scented perfumes, colognes, or lotions should be avoided entirely, as many workplaces maintain scent-free environments.