17 Administration Manager Skills for Your Career and Resume

An administration manager is responsible for the efficient running of a company’s office. They oversee administrative staff and ensure that office operations are carried out smoothly and effectively. Administration managers need to have a wide range of skills to be successful in their role. If you’re interested in becoming an administration manager, learning about the necessary skills can help you determine if this is the right career for you.

Project Coordination

Project coordination is the ability to oversee and manage multiple projects simultaneously. This skill can be useful in an administration manager role, as you may need to coordinate with other departments or teams on various company initiatives. For example, if your organization has several product development teams, you might use project coordination skills to ensure that each team receives the resources they need to complete their tasks effectively.

Budgeting & Financial Reporting

Administration managers are responsible for overseeing budgets and financial reporting. They must be able to analyze data, make informed decisions about spending and ensure that the company is meeting its goals. For example, they may review sales reports to determine if a product line is profitable or if it should be discontinued.

Record Keeping

Record keeping is the ability to maintain and update files, documents and databases that contain information about an organization’s activities. As an administration manager, you might be responsible for maintaining records of employee performance, budgets, sales figures, contracts and other important data. Strong record-keeping skills can help ensure that your company maintains compliance with regulations and has access to necessary information when making decisions.

Problem Solving

Problem solving is the ability to identify and resolve issues. As an administration manager, you may need to solve problems that arise in your team’s projects or tasks. For example, if a project isn’t meeting its goals, you might be able to help your team brainstorm solutions to overcome challenges. You can also use problem-solving skills when employees have questions about company policies or procedures.

Policy Implementation

Policy implementation is the ability to create and enforce company policies. This requires a thorough understanding of your organization’s goals, as well as an ability to analyze data and make informed decisions about how best to achieve those goals. For example, if you notice that employees are taking too many sick days, you might implement a new policy requiring them to call in before noon if they’re going to be absent from work.

Organization

Organization is the ability to keep track of multiple tasks and responsibilities. As an administration manager, you may be responsible for overseeing a large team with many projects at once. Having strong organizational skills can help you manage your time effectively and ensure that all deadlines are met. It’s also important to have good organizational skills when it comes to paperwork, as this position often requires filling out forms, reading through contracts and maintaining records.

Staff Supervision & Development

Administration managers often supervise a team of employees, so it’s important to have skills in staff supervision and development. You can use your supervisory skills to help your team members grow professionally by providing them with constructive feedback, assigning them new tasks that challenge their abilities and offering guidance when they need it. You can also develop programs for employee growth, such as training courses or workshops, which can help you improve the professional development of your team members.

Decision Making

Administration managers often need to make decisions about company operations, including hiring and firing employees, purchasing equipment or supplies and developing new processes. Strong decision-making skills can help you make the best choice for your organization’s needs. You may also use your decision-making abilities when making strategic business decisions, such as whether to expand into a new market or develop a new product line.

Flexibility

Flexibility is the ability to adapt to changing circumstances. As an administration manager, you may need to shift your duties or responsibilities when a colleague takes time off for vacation or medical leave. You also might have to adjust your schedule if you’re working with employees in different time zones. Being flexible can help you meet deadlines and maintain productivity while ensuring that everyone has what they need to do their job well.

Inventory Management

Inventory management is the ability to track and maintain supply levels for a company’s products. This skill can be useful in an administration role because it allows you to ensure that your organization has enough materials to fulfill customer orders, as well as keep track of any excess inventory that may need to be discarded or repurposed. It also helps you determine which supplies are most cost-effective so you can make informed purchasing decisions.

Leadership

Leadership is the ability to motivate and guide a team toward common goals. As an administration manager, you may be responsible for leading teams of employees in various departments. Strong leadership skills can help you build productive work environments where your team members feel valued and appreciated. You can also use your leadership abilities to inspire your team to innovate and find new ways to improve processes or increase productivity.

Customer Service

Customer service skills are important for administration managers because they often oversee customer-facing departments, such as sales or human resources. Customer service requires empathy and the ability to listen to customers’ needs and respond accordingly. For example, if a customer is unhappy with their experience at your company, an administration manager with strong customer service skills can diffuse the situation by listening to the customer’s concerns and resolving them.

Vendor Management

Vendor management is the ability to negotiate with suppliers and track inventory. Administration managers often have to manage budgets for supplies, which requires knowing how much of each item a company needs. They also need to know when to reorder items so they don’t run out. This skill can help administration managers keep costs low while ensuring their departments have what they need.

Communication

Communication is the ability to convey information clearly and concisely. As an administration manager, you may need to communicate with employees at all levels of your organization, including those in executive roles. You also might be responsible for communicating company goals and objectives to employees and providing feedback on performance evaluations. Communication skills are essential to effectively managing a team and ensuring that everyone understands their responsibilities and what’s expected of them.

Event Planning

Event planning is the ability to plan and execute events, such as conferences or company picnics. As an administration manager, you may be responsible for planning these types of events. Having strong event-planning skills can help you save time and resources when planning large gatherings. It also allows you to ensure that all aspects of the event are taken care of so your team members can focus on their work rather than planning meetings or other activities.

Office Management

Office management skills include the ability to manage a company’s resources, including supplies and finances. An administration manager often oversees budgets for departments or projects, so it’s important that they have strong office management skills. They also use their office management skills when filling out paperwork, scheduling meetings and managing employee records.

Documentation

Documentation is the process of creating and maintaining records. As an administration manager, you may be responsible for documenting processes, procedures and other information related to your company’s operations. Strong documentation skills can help ensure that employees have access to the information they need to perform their duties effectively. It also ensures that if someone else needs to take over a task or position, they have all the necessary information available to them.

How Can I Learn These Administration Manager Skills?

There are a few ways that you can learn the skills necessary to be an effective administration manager. Many of these skills can be learned through on-the-job training, or through formal education. If you are interested in pursuing a career in administration management, consider taking courses or earning a degree in business administration or a related field. You can also develop these skills through experience working in an administrative role, such as an office manager or a project coordinator. In addition, there are many resources available online and in libraries that can help you learn more about effective administration management.