Event Producer vs. Event Coordinator: What Are the Differences?

A career in event planning can be both exciting and rewarding. Two common positions in this field are that of an event producer and an event coordinator. Though these roles share some similarities, there are several key differences between them.

In this article, we discuss the differences between an event producer and an event coordinator, and we provide tips for pursuing a career in event planning.

What is an Event Producer?

Event Producers are responsible for the overall planning, coordination and execution of events. They work with clients to determine the purpose, budget and scope of the event and then develop a plan to ensure that all elements are properly coordinated. Event Producers often oversee a team of event coordinators and other staff members to ensure that all tasks are completed in a timely and efficient manner. They may also be responsible for contracting with outside vendors, such as caterers, florists, entertainment and transportation companies. Event Producers typically have a background in event planning, marketing or project management.

What is an Event Coordinator?

Event coordinators work with clients to plan and execute events such as weddings, corporate functions, parties, festivals and more. They handle all of the logistics involved in putting on an event, such as booking venues, ordering supplies, arranging for transportation and managing the event budget. Event coordinators also create timelines and schedules to ensure that all of the event details are taken care of in a timely and efficient manner. They often work with other event professionals such as caterers, florists and musicians to ensure that all of the different event elements come together seamlessly.

Event Producer vs. Event Coordinator

Here are the main differences between an event producer and an event coordinator.

Job Duties

Event producers fulfill many of the same duties as event coordinators, but their additional responsibilities help them to manage the entire event process. Event coordinators typically have more detailed tasks related to the day-to-day operations and are responsible for making sure each aspect of an event runs smoothly. An event producer oversees all aspects of the production, including planning, budgeting, booking vendors and securing necessary equipment. They also work with the client to ensure that the overall goal of the event is met.

The job duties of an event coordinator may vary depending on the type of event they’re coordinating. For example, a wedding planner coordinates events and activities during a wedding, while an event coordinator for a corporate meeting may be responsible for finding a venue, scheduling audio-visual services and hiring security guards.

Job Requirements

Event producers and coordinators typically need at least a bachelor’s degree in event management, hospitality management or a related field. Some employers prefer candidates to have a master’s degree as well, but it is not required for entry-level positions. Additionally, many event professionals pursue certifications through organizations like the International Special Events Society (ISES) or the National Association for Catering and Events (NACE). These organizations offer training programs that teach professionals how to plan and execute successful events.

Work Environment

Event producers and event coordinators typically work in different environments. Event producers often work for large companies or organizations that host events, such as conferences or conventions. They may travel to the location where their events are held and stay there throughout the duration of the event.

Event coordinators usually work for smaller businesses or individuals who plan private events, such as weddings or birthday parties. These professionals may also travel to locations where their clients’ events take place, but they’re more likely to return home after each day’s work is complete.

Skills

Event producers and event coordinators share several skills, such as customer service, multitasking, organization and time management. However, their responsibilities are different, which requires the use of different skills.

An event producer is responsible for the overall vision and execution of an event. They work with clients to understand their needs and then develop a concept for the event that meets those needs. They also are in charge of booking venues, hiring vendors and managing budgets. Event producers need to be creative to come up with new and innovative event concepts that will capture the attention of guests. They also need to be excellent communicators to manage all of the moving parts involved in producing an event.

An event coordinator is responsible for executing the event producer’s vision. They work with the event producer to develop a timeline and plan for the event. They also coordinate with all of the different vendors, including caterers, florists, rental companies and entertainment. Event coordinators need to have strong organizational skills to keep track of all of the different elements involved in the event. They also need to be good at problem solving in case any issues arise during the event.

Salary

Event producers can earn an average salary of $66,091 per year, while event coordinators can earn an average salary of $49,762 per year. Both of these average salaries may vary depending on the size of the company at which you work, location of your job and the level of experience you have prior to pursuing either position.