Managing a successful business presence on Facebook often requires granting administrative access to colleagues, partners, or contractors. Delegating management tasks ensures efficiency and continuous content creation. Because Facebook frequently updates its interface, navigating the current “New Pages Experience” requires specific instructions to properly onboard a new team member. This guide provides a detailed walkthrough of the modern process for adding a person to a Page’s management team.
Understanding Different Page Access Levels
Facebook’s transition to the New Pages Experience replaced traditional page roles (like Admin and Editor) with two distinct access categories: Facebook Access and Task Access. This modern structure offers businesses a granular way to control permissions on the Page.
The most comprehensive permission level is Facebook Access (Full Control), granting the individual the same authority as the original Page creator. A person with full control can switch into the Page profile and perform all administrative actions, including editing settings, deleting the Page, and assigning access to new individuals. This level is reserved for business owners or senior managers who require complete oversight.
A more restricted option is Task Access (Partial Control). This prevents the user from switching into the Page profile or managing sensitive settings. Individuals with this access manage the Page only through external tools like Meta Business Suite or Ads Manager. Task Access allows the administrator to select specific permissions, such as Content creation, Messages, Ads, or Insights, without giving the user the power to remove other administrators or delete the Page. This access is suitable for marketing specialists or contractors who only need limited functions.
Necessary Prerequisites for Granting Access
Before adding a new person to your management team, ensure the process proceeds smoothly by checking prerequisites. The person currently granting access must possess Facebook Access with Full Control over the Page. This authority is the minimum requirement to modify the Page’s access list and invite new managers.
The Page must be operating under the New Pages Experience interface, as the steps for the older Classic Pages format are different. The individual you intend to add must have an active Facebook profile searchable by name or email. For security, the existing administrator must be ready to re-enter their personal Facebook password to confirm the final changes.
Step-by-Step Guide to Adding a New Person
The process begins by switching into the Page profile you wish to manage. Click your profile icon in the top right corner of the Facebook interface and select the Page from the list of profiles. Once active, the Page’s profile picture will display, indicating you are now acting as the Page.
From the Page’s main view, open the Professional Dashboard, typically found in the left-hand menu or under the “Manage” button. This hub provides an overview of performance and contains administrative settings. Within the dashboard, find the Page Access section, which displays all current managers categorized by Facebook Access and Task Access.
To initiate the invitation, select the Add New Person button under the appropriate section, depending on the control level you want to grant. Clicking this prompts an explanation of the access level; click “Next” to proceed to the search function. Search for the person by typing their name or the email address associated with their Facebook account.
After locating the correct person, you are presented with a list of specific permissions. If granting Facebook Access (Full Control), you must toggle on the option that states, “Allow this person to have full control.” If granting Task Access, carefully select only the specific capabilities the person needs, such as creating content or running ads. Conclude by clicking Give Access and confirming the action by entering your Facebook password. The invitation is sent, and the invitee has 31 days to accept before it expires.
Managing Existing Access and Roles
The Page Access section within the Professional Dashboard is the central location for ongoing team management. You can view all individuals who hold Facebook Access or Task Access, along with the status of outstanding invitations. If a person has not accepted their invitation, the status shows “Invitation Sent,” and you can resend it from this screen.
Business needs often change, and you may need to adjust a team member’s authority over time. To modify an existing person’s access level, such as upgrading a contractor from Task Access to Full Control, you must first remove them entirely from the Page. Once removed, immediately follow the steps to add them back, granting the new, desired level of permission.
If a team member leaves or no longer requires management privileges, you can swiftly revoke their access from the Page Access screen. For security, removing someone with Full Control prompts you to enter your password for verification. Regularly reviewing this list and removing former team members is necessary to maintain the security of your business Page.
Troubleshooting Common Access Issues
Users sometimes encounter predictable obstacles when granting Page access, but these issues have straightforward solutions. A frequent problem is the inability to find the person when searching by name or email. This often occurs because the person has privacy settings preventing them from being searchable or the administrator made a spelling error. If the initial search fails, ask the intended recipient to confirm the exact spelling of their name or adjust their privacy settings temporarily.
Another common issue is when the Page Access option appears missing from the Professional Dashboard. This indicates the Page is still operating under the legacy Classic Pages format, which uses a different administrative interface. If this occurs, the administrator must first locate the prompt to migrate the Page to the New Pages Experience before modern access options become available.
If the invitation link expires before the person can accept it, their name remains listed in the Page Access section with a status of “Invitation Expired.” Rather than starting the entire process over, the administrator can navigate back to the Page Access settings and select the option to resend the invitation. Taking this step ensures the correct individuals are successfully onboarded without unnecessary delays.