Invoicing Clerk Resume Example & Writing Guide

Use this Invoicing Clerk resume example and guide to improve your career and write a powerful resume that will separate you from the competition.

An invoicing clerk is someone who processes invoices on behalf of a company or organization. If you’re looking for a job where you can work with numbers, stay organized, and pay attention to detail, this could be the perfect role for you.

Here are some tips and an example to help you write an effective invoicing clerk resume that will land you an interview.

Jennifer Thomas
Los Angeles, CA | (123) 456-7891 | [email protected]

Meticulous and detail-oriented invoicing clerk with more than 10 years of experience in accounts payable and receivable. Proven ability to maintain accurate records, process payments, and resolve discrepancies. Excels at collaborating with teams to deliver superior results.

Oakland Technical High School Jun '08
High School Diploma
Company A, Invoicing Clerk Jan '17 – Current
  • Processed invoices and payments, reconciled accounts, prepared statements for customers, and maintained records of transactions.
  • Maintained knowledge of current pricing on all products sold to ensure accuracy in quoting prices to customers.
  • Assisted with the preparation of bids or proposals by researching customer requirements and providing information regarding product availability and price.
  • Provided technical support to customers via phone or email inquiries related to orders placed online or over the phone as well as general questions about our products/services.
  • Performed other duties as assigned such as shipping & receiving, inventory management, etc., within scope of job responsibilities.
Company B, Invoicing Clerk Jan '12 – Dec '16
  • Created and maintained a database of over 1,000 customers for invoicing purposes; this increased customer satisfaction by 20%
  • Prepared and mailed out monthly invoices to customers based on their contract terms with the company
  • Maintained an organized filing system for all contracts and correspondence in accordance with company policy
  • Answered phone calls from customers regarding billing questions or problems; resolved 95% of these issues before transferring callers to management
  • Managed accounts payable process including submitting payments, tracking outstanding balances, and reconciling statements against records
Company C, Accounts Payable Clerk Jan '09 – Dec '11
  • Processed invoices and payments in Excel, ensuring accuracy of data entry.
  • Provided support to the accounting team by assisting with information gathering and tracking on accounts payable matters.
  • Maintained a high level of confidentiality regarding financial affairs within the company.
  • Certified Accounts Payable Professional
  • Certified Accounts Receivable Professional
  • Certified Payroll Professional

Industry Knowledge: Bookkeeping, Accounts Receivable, Accounts Payable, AP/AR Aging, Collections, Invoicing, Data Entry
Technical Skills: Microsoft Office Suite, QuickBooks, Excel, Word, Google Charts, Google Slides
Soft Skills: Time Management, Attention to Detail, Organization, Written and Verbal Communication, Data Analysis, Leadership

How to Write an Invoicing Clerk Resume

Here’s how to write an invoicing clerk resume of your own.

Write Compelling Bullet Points

The best way to make your resume stand out is to use strong, specific language. Rather than saying you “managed accounts payable,” you could say you “managed $10M accounts payable for 100+ employees, ensuring timely payments to vendors while reducing accounts payable backlog by 50% in six months.”

The second bullet point is much stronger because it provides specific numbers and details about what you did and the results of your work.

Identify and Include Relevant Keywords

When you submit an application for an invoicing clerk role, it’s likely that your resume will be scanned by an applicant tracking system (ATS) for certain keywords. The ATS will search for terms related to the job, like “invoicing” and “accounts payable,” in order to determine whether your skills and experience are a match for the position. If you don’t have enough relevant keywords on your resume, the ATS might discard your application before a recruiter ever sees it.

To increase your chances of getting noticed, use this list of common keywords as a starting point to help you identify the skills and experience you want to highlight on your resume:

  • Invoicing
  • Accounts Receivable (AR)
  • Account Reconciliation
  • Accounts Payable
  • Data Entry
  • Accounts Payable & Receivable
  • Accounts Payable & Receivable (AP&R)
  • QuickBooks
  • Customer Service
  • Time Management
  • Payroll
  • Administration
  • Microsoft Access
  • Administrative Assistance
  • Bookkeeping
  • Teamwork
  • Cashiering
  • Financial Reporting
  • Internal Controls
  • Financial Accounting
  • Sales
  • Marketing
  • SAP Products
  • Office Administration
  • Management
  • Social Media
  • Business Strategy
  • Communication
  • Strategic Planning

Showcase Your Technical Skills

As an invoicing clerk, you will need to be proficient in the use of accounting software, such as QuickBooks or FreshBooks, in order to create invoices and track payments. You should also be familiar with Microsoft Office Suite, as you will likely need to use programs like Excel to track data and create reports. Additionally, it is helpful to be familiar with customer relationship management (CRM) software, as this can be used to manage customer data.


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