Career Development

What Does a Leasing Assistant Do?

Find out what a leasing assistant does, how to get this job, and what it takes to succeed as a leasing assistant.

Leasing assistants are responsible for handling all of the day-to-day tasks involved in leasing commercial property. They commonly work with landlords and tenants to help them find suitable properties, negotiate lease terms, and complete other related tasks.

Leasing assistants may also be tasked with maintaining records on current leases or future lease agreements. This includes keeping track of rent payments, maintenance requests, and other relevant information.

Leasing Assistant Job Duties

A leasing assistant typically has a wide range of responsibilities, which can include:

  • Reviewing financial statements and other documents to verify accuracy of information
  • Providing information to clients about the leasing process, including showing available units and answering questions about rental rates and terms
  • Greeting clients in a friendly and professional manner, welcoming them to the facility and answering their questions about available properties
  • Communicating with owners to coordinate lease signings, rent payments, maintenance requests, and other tasks related to managing rental units
  • Providing administrative support to property managers and leasing agents by scheduling showings, keeping records of communication with tenants, and updating databases with new listings or lease agreements
  • Coordinating with lawyers, real estate agents, and other third parties to handle legal issues such as evictions or lease disputes
  • Helping potential renters to apply for housing loans through banks or other lenders
  • Coordinating with management on tenant concerns or complaints
  • Preparing documents such as leases, rent checks, and notices to vacate for landlords

Leasing Assistant Salary & Outlook

Leasing assistants’ salaries vary depending on their level of education and experience, the company size and geographic location. They may also earn additional compensation in the form of commissions and bonuses.

  • Median Annual Salary: $39,500 ($18.99/hour)
  • Top 10% Annual Salary: $70,500 ($33.89/hour)

The employment of leasing assistants is expected to grow at an average rate over the next decade.

Employment growth will be driven by the increasing popularity of leasing arrangements for business equipment and other types of property. Leasing arrangements allow businesses to spread out their payments over several years, which can lower the initial cost of purchasing equipment or property.

Leasing Assistant Job Requirements

A leasing assistant typically needs to have the following qualifications:

Education: Most leasing assistants have at least a high school diploma or equivalent. However, many employers prefer leasing assistants to have a bachelor’s degree in real estate, finance or another related field.

Training & Experience: Most leasing assistants learn the specific processes and procedures of their role while on the job. Training may include shadowing a current leasing assistant or another company employee for a period of time until they are comfortable enough to complete tasks on their own. Training may also include learning the company’s leasing software, which leasing assistants will use to complete tasks such as generating reports and tracking tenant payments.

Certifications & Licenses: Certifications allow you to prove your skills and qualifications to current and potential employers. Some states require leasing assistants to get licensed or certified. Leasing assistants can also earn certifications to gain additional knowledge about their responsibilities and further their career advancement opportunities.

Leasing Assistant Skills

Leasing assistants need the following skills in order to be successful:

Organization: As a leasing assistant, you should be able to maintain a clean and organized workspace. This includes keeping files organized, keeping track of paperwork and maintaining a clean desk. Being able to keep your workspace organized can help you be more efficient and make a good impression on your manager.

Communication: Communication is another important skill for a leasing assistant. You may be required to communicate with clients over the phone or in person, so it’s important to be able to speak to others in a professional and courteous manner. You may also be required to communicate with other staff members, so it’s important to be able to speak to others in a clear and concise manner.

Attention to detail: Leasing assistants must be able to perform their duties with precision. This includes keeping records of customer information, maintaining files and records and ensuring that all paperwork is accurate. Attention to detail is also important when performing administrative tasks, such as typing correspondence and entering data into a computer.

Time management: Time management skills allow you to prioritize tasks and meet deadlines. As a leasing assistant, you may be responsible for scheduling appointments, sending emails and filling out paperwork. Having strong time management skills can help you complete your tasks on time.

Computer skills: Computer skills are a necessary skill for a leasing assistant. You should have basic computer skills, such as typing and using a mouse, as well as advanced computer skills, such as using a spreadsheet program or a database program.

Leasing Assistant Work Environment

Leasing assistants work in a variety of settings, including office buildings, shopping malls, and warehouses. They typically work regular business hours, although they may occasionally work evenings or weekends to show properties to prospective tenants. Some leasing assistants may travel to different locations to show properties or attend real estate conventions. The work can be fast-paced and stressful, as leasing assistants must keep up with the demands of their clients and the ever-changing real estate market.

Leasing Assistant Trends

Here are three trends influencing how leasing assistants work. Leasing assistants will need to stay up-to-date on these developments to keep their skills relevant and maintain a competitive advantage in the workplace.

The Growth of the Gig Economy

The gig economy is growing rapidly, as more and more people are choosing to work on a freelance basis. This trend is having a significant impact on the leasing industry, as more and more tenants are looking for short-term leases that allow them to move quickly when opportunities arise.

Leasing assistants can capitalize on this trend by becoming experts in short-term leasing options. They can also develop relationships with freelancers and help them find the right space for their needs.

More Focus on Customer Service

As businesses focus more on customer service, leasing assistants will need to be prepared to provide excellent customer service.

This means that leasing assistants will need to be well-versed in all aspects of the leasing process, from initial contact to closing the deal. They will also need to be able to handle difficult situations and be able to communicate effectively with customers. In addition, they will need to be familiar with current trends in the real estate market so that they can provide accurate information to customers.

Greater Use of Technology

Technology is playing an increasingly important role in the leasing process. Leasing assistants who are familiar with technology can use it to their advantage by finding properties online, submitting applications, and communicating with landlords and property managers via email and social media.

In the future, we can expect to see even greater use of technology in the leasing process. This will include the use of mobile apps and virtual reality tours, which will make it easier for leasing assistants to find the perfect property for their clients.

How to Become a Leasing Assistant

A leasing assistant career can be a great way to get your foot in the door of the real estate industry. As a leasing assistant, you’ll have the opportunity to learn about different aspects of the business and work with a variety of people. You may also be able to move up the ladder and become a leasing manager or even a property manager.

To start your leasing assistant career, it’s important to have a strong understanding of real estate law, as well as knowledge of how to use various software programs. It’s also helpful to have good communication skills so that you can effectively communicate with clients and other members of the team.

Related: How to Write a Leasing Assistant Resume

Advancement Prospects

Leasing assistants typically start out working under the supervision of a more experienced leasing agent. As they learn the ropes and develop the necessary skills, they are given more responsibility and eventually may be promoted to leasing agent. Some leasing assistants may eventually move into management positions, such as property manager or assistant property manager.

Leasing Assistant Job Description Example

At [CompanyX], we’re looking for a customer service-oriented leasing assistant to join our team. The leasing assistant will play a key role in the overall operations of the leasing office, providing support to the leasing team and assisting customers with their rental needs. The ideal candidate will have excellent customer service skills, strong attention to detail, and the ability to multitask in a fast-paced environment. He or she will also be responsible for maintaining accurate records, preparing marketing materials, and assisting with special projects as needed. This is an excellent opportunity for a motivated individual to learn the ins and outs of the leasing industry and grow with our company.

Duties & Responsibilities

  • Serve as the primary point of contact for all leasing inquiries, providing prompt and professional customer service
  • Respond to phone calls, emails, and in-person visits from potential tenants in a timely manner
  • Schedule and confirm appointments for property tours with potential tenants
  • Accompany potential tenants on property tours, answering questions and highlighting features of the units and community
  • Process applications for tenancy, including conducting background and credit checks
  • Prepare lease documents and coordinate move-in dates and times with new tenants
  • Maintain up-to-date knowledge of local market conditions and trends
  • Assist with marketing efforts to promote vacant units, including creating and placing online ads, preparing flyers, and giving presentations
  • Update and maintain accurate records of all current and past tenants
  • Inspect vacant units and common areas on a regular basis, reporting any necessary repairs or maintenance to the property manager
  • Adhere to all fair housing laws and regulations
  • Other duties as assigned

Required Skills and Qualifications

  • High school diploma or equivalent
  • Proven customer service experience
  • Excellent communication, negotiation, and sales skills
  • Strong organizational and time-management skills
  • Proficient in Microsoft Office, with aptitude to learn new software and systems
  • Ability to work independently and as part of a team

Preferred Skills and Qualifications

  • College degree
  • Previous experience in the leasing or property management industry
  • Working knowledge of Yardi or other property management software
  • Bilingual (English/Spanish)

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