Dext is a cloud-based accounting automation platform that captures financial documents like receipts, invoices, and bank statements, then extracts the data and feeds it directly into your accounting software. Originally known as Receipt Bank, the company rebranded to Dext in March 2021 to reflect its expanded product lineup beyond simple receipt management. It’s used primarily by accounting firms, bookkeepers, and small business owners who want to eliminate manual data entry.
What Dext Actually Does
At its core, Dext replaces the tedious process of manually typing numbers from paper receipts, PDF invoices, and bank statements into accounting software. You snap a photo of a receipt with your phone, email a PDF invoice, or upload a bank statement, and Dext reads the document using optical character recognition (OCR) and machine learning. It pulls out key details like the vendor name, date, amount, tax, and payment method, then categorizes the transaction and pushes it to your connected accounting platform.
For bank statements specifically, you upload a PDF or TIFF file and Dext extracts every transaction automatically. About 75% of statements are processed within four hours, and digital PDFs sometimes finish in minutes. Scanned documents can take up to 24 hours. The system can also detect gaps in your transaction history by comparing opening and closing balances across uploaded statements, flagging periods where data might be missing.
The Three Product Modules
Dext is built around three distinct tools, each targeting a different part of the accounting workflow:
- Dext Prepare is the flagship product and what most people mean when they say “Dext.” It handles automated data extraction from invoices, receipts, and expense documents. This is the direct successor to the original Receipt Bank product.
- Dext Precision (formerly Xavier Analytics) is a data quality tool designed for accounting practices. It provides health scores for your books, highlights anomalies, and offers deadline dashboards so accountants can spot errors before they become problems.
- Dext Commerce (formerly Greenback) collects and organizes accounting data from e-commerce platforms and point-of-sale systems, making it useful for online sellers who need to reconcile sales across multiple channels.
The company has been consolidating these three products into a single unified platform rather than running them as separate tools.
Integrations With Accounting Software
Dext connects with over 30 accounting platforms and more than 11,500 banks and financial institutions. The major integrations include QuickBooks, Xero, Sage, MYOB, FreeAgent, ZohoBooks, and Bill. It also connects to e-commerce tools like Shopify, Stripe, and PayPal through the Commerce module. For workflows that need custom connections, Dext integrates with Zapier, which opens the door to thousands of additional apps.
The integration works in one direction for most users: Dext extracts data from your documents, you review and approve it, and then it publishes directly to your accounting software as a coded transaction. This means your bookkeeper or accountant spends less time on data entry and more time on review and advisory work.
Who Uses Dext
Dext is built with accounting firms and bookkeepers as the primary audience. The pricing structure, team management features, and multi-client setup all reflect this. A typical use case is an accounting practice that manages dozens or hundreds of clients, each of whom submits receipts and invoices through Dext rather than dropping off shoeboxes of paper at tax time.
Small business owners also use it directly, particularly those who need to track expenses on the go. The mobile app lets you photograph a receipt the moment you get it, and Dext handles the rest. This is especially useful for businesses with employees who travel or make frequent purchases, since it creates a digital audit trail automatically.
Pricing Structure
Dext prices its plans on a per-client, per-month basis and requires a minimum of 10 clients. The Essentials plan starts at $17.70 per client per month, while the Advanced plan starts at $19.20 per client per month. Both are billed as annual subscriptions.
The Essentials plan covers mobile document capture, bank statement extraction, and the core automation tools most users need. The Advanced plan adds team and location management, custom workflows, advanced automation rules, and practice-level insights, making it better suited for larger firms with more complex operations.
Two optional add-ons are available: Dext AI Assist at $7 per client and Commerce Lite at $7.50 per client. Dext offers a 14-day free trial with full access to core features, no credit card required. Bank statement extraction has usage limits tied to your plan tier, with additional charges if you exceed them.
How It Fits Into Your Workflow
The typical Dext workflow has four steps. First, you get documents into the system, either by photographing them on your phone, forwarding email invoices to a dedicated Dext email address, or uploading files manually. Second, Dext extracts and categorizes the data automatically. Third, you (or your accountant) review the extracted data, correct anything the system missed, and approve it. Fourth, the approved data publishes to your accounting software.
Over time, Dext learns from your corrections. If you consistently recategorize a vendor’s invoices from “Office Supplies” to “Marketing,” it starts making that categorization automatically. This means the review step gets faster the longer you use it. For accounting firms managing multiple clients, this learning happens on a per-client basis, so each client’s data gets smarter independently.