Toggl Track is a time tracking app used by freelancers, agencies, and teams to log work hours, monitor project budgets, and generate reports for client billing. It runs on web, desktop, and mobile, works offline, and connects to over 100 third-party tools. The free plan supports up to five users with unlimited time tracking, while paid plans start at $9 per user per month and add features like billable rates, profitability analysis, and timesheet approvals.
How Time Tracking Works
Toggl Track gives you two core ways to record time. In Timer Mode, you click a button to start and stop a running clock as you work. In Manual Mode, you type in a start time, end time, and description after the fact. Both methods let you assign each entry to a project, client, and tag so your hours stay organized.
You can view your entries in a simple list, a weekly timesheet grid, or a calendar layout. The desktop app includes an Autotracker feature that runs locally on your computer and logs which applications and websites you use throughout the day. It then suggests time entries based on that activity, so you can fill in gaps you forgot to track. A built-in Pomodoro timer is also available for people who prefer working in focused intervals with short breaks.
Reporting and Billable Hours
Reports are where tracked time turns into business data. You can group entries by team member, client, project, task, or tag, then filter and sort to see exactly what you need. The free plan limits you to two grouping levels and shows time only, while paid plans unlock revenue, billable percentage, labor cost, and profitability metrics.
For teams that bill clients by the hour, you can set custom billable rates at several levels: per workspace, per team member, per project, or per specific member on a specific project. When someone logs a time entry, Toggl Track multiplies their rate by the hours automatically. You can set project budgets (hourly or fixed fee) and receive alerts when costs approach the limit. Historical data helps you build more accurate estimates for future projects based on how long similar work actually took.
When it’s time to invoice, you generate invoices directly from your tracked billable hours, export them as PDFs, or push them to accounting software like QuickBooks Online or Xero. You can bill in different currencies depending on where your clients are located, and attach detailed time logs so clients see exactly what they’re paying for.
Integrations
Toggl Track connects to tools across project management, accounting, and communication through native integrations, browser extensions for Chrome, Firefox, and Edge, and automation platforms.
- Project management: Asana, Jira, Trello, Notion, ClickUp, Basecamp, GitHub, GitLab, and others. The browser extension adds a timer button directly inside these apps so you can start tracking without switching tabs.
- Accounting: QuickBooks Online (native), Xero, and Zoho Books. Invoices generated in Toggl Track can be sent straight to QuickBooks.
- Communication: Slack and Outlook have native integrations. Gmail, Zendesk, Freshdesk, Help Scout, and Intercom work through browser extensions.
Free vs. Paid Plans
The free plan covers unlimited time tracking for up to five users. You get basic reporting (grouped by member, client, project, or description), a single webhook, and 30 API requests per hour. One important limit: free accounts with no new time entries in six months get deleted under the inactive account policy.
The Starter plan costs $9 per user per month and adds billable rates, project time estimates with alerts, revenue and productivity analysis, team collaboration features, and project tasks. Reporting expands to include grouping by task, tag, team, and billable status, plus revenue and billable percentage metrics. API access jumps to 240 requests per hour.
The Premium plan costs $18 per user per month and layers on profitability analysis, fixed-fee project tracking, scheduled reports, timesheet approvals, fully customizable reports, single sign-on, and native Jira and Salesforce integrations. You also get data accuracy features designed to catch errors in time entries. API access rises to 600 requests per hour.
An Enterprise tier offers custom pricing for large organizations and includes a dedicated customer success manager, personalized onboarding, multiple workspaces under one organization, and volume discounts on annual billing. All paid plans store data indefinitely, regardless of account activity.
Privacy and Team Management
Toggl Track does not include surveillance tools like GPS tracking, screen recording, or forced timers. The company positions the product around trust-based work cultures, which makes it a deliberate choice for teams that want accountability through time data without employee monitoring. You can create organizations and workspaces, then assign one of six roles to control who sees what data.
How It Compares to Alternatives
Clockify is the most common alternative for budget-conscious teams. Its free plan has no user limit (Toggl Track caps free at five), and paid tiers start lower at $4.99 per user per month. However, Clockify’s dashboards aren’t customizable, and it includes monitoring tools like GPS tracking and screen recording that some teams prefer to avoid. Clockify offers three user roles compared to Toggl Track’s six, giving less granular control over data access.
Harvest is known for its clean interface and built-in invoicing with direct payment acceptance, something Toggl Track doesn’t offer natively. But Harvest’s free plan is limited to one user and two projects, and it lacks automatic time tracking features. It also provides only a single workspace with three roles, making it less flexible for larger or more complex teams.
Toggl Track sits in the middle on price but tends to offer more flexibility in how you track time (autotracker, Pomodoro, offline sync across all devices) and deeper reporting customization on paid plans. The tradeoff is that some features competitors include at lower tiers, like advanced invoicing or unlimited free users, require a paid Toggl plan or an external tool.