Quickbooks Bookkeeper Resume Example & Writing Guide

Use this Quickbooks Bookkeeper resume example and guide to improve your career and write a powerful resume that will separate you from the competition.

If you have a knack for numbers and an eye for detail, bookkeeping could be your ideal career path. Bookkeepers are responsible for ensuring that companies have an accurate record of their income and expenses. They manage the books for businesses of all sizes—from small sole proprietorships to large multinational corporations.

Because bookkeeping is such a detail-oriented profession, it can be difficult to stand out from the crowd when applying for jobs. Follow these tips and resume example to write a bookkeeper resume that hiring managers will love.

James Smith
Phoenix, AZ | (123) 456-7891 | [email protected]

Seasoned bookkeeper with experience in a variety of industries, including construction, retail, and non-profit. Proven ability to manage finances, process invoices and payments, and oversee all aspects of bookkeeping. Experienced in QuickBooks and other accounting software.

Phoenix College Jun '10
A.A.S. in Business Administration
Company A, Quickbooks Bookkeeper Jan '17 – Current
  • Processed invoices, payments and statements for multiple clients using Quickbooks Online.
  • Created reports to track sales by customer, product or vendor as well as reconciling bank accounts on a daily basis.
  • Managed the company’s 1099 vendors including creating W-9s, filing taxes and mailing out 1099s at year end.
  • Maintained contact with customers via email and phone regarding account balances, payment arrangements etc…
  • Assisted in managing inventory levels of products sold through Amazon FBA by updating prices based on current market conditions and competitor pricing strategies.
Company B, Quickbooks Bookkeeper Jan '12 – Dec '16
  • Created reports for management team to review financial status and trends, including A/R aging report, payroll analysis and budget vs. actual
  • Prepared journal entries for account reconciliations and reconciled general ledger accounts on a monthly basis
  • Managed Quickbooks accounting system (including bank reconciliation) and implemented new tracking procedures to improve cash flow
  • Implemented process improvement initiatives that reduced bookkeeping time by 25% while increasing accuracy 5%
  • Reviewed invoices for proper coding prior to payment; identified overpayments of $1K+ in one year alone
Company C, Accounts Payable Clerk Jan '09 – Dec '11
  • Processed invoices for payment and ensured accuracy of financial data by verifying calculations and postings.
  • Maintained vendor records by updating vendor information and documenting transaction history.
  • Resolved vendor inquiries and discrepancies by researching and interpreting data.
  • Certified QuickBooks ProAdvisor
  • QuickBooks Enterprise Certified User
  • Advanced Certified QuickBooks ProAdvisor

Industry Knowledge: Accounting, Bookkeeping
Technical Skills: Quickbooks, Microsoft Office Suite, Quickbooks Online
Soft Skills: Communication, Customer Service, Teamwork, Problem Solving, Attention to Detail

How to Write a Quickbooks Bookkeeper Resume

Here’s how to write a resume of your own.

Write Compelling Bullet Points

The best way to make your resume stand out is to use specific examples and numbers. So rather than saying you “managed accounts receivable and payable,” you could say you “managed accounts receivable and payable for $10M+ construction company, reducing A/R from 30 days to 15 days while maintaining 99% accuracy rate.”

The second bullet point is much stronger because it provides specific details about what you did, the size of the company you worked for, and the results of your work.

Identify and Include Relevant Keywords

When you apply for a bookkeeper role, your resume is likely to go through an applicant tracking system (ATS). This program will scan your resume for specific keywords related to the job opening. If your resume doesn’t include enough of the right terms, the ATS might automatically reject your application.

One way to make sure your resume makes it past the ATS is to include keywords related to the job opening. You can find these keywords by reading through the job description and paying attention to words that are repeated. Here are some common bookkeeping keywords:

  • QuickBooks
  • Bookkeeping
  • Accounting
  • Financial Reporting
  • Financial Accounting
  • Account Reconciliation
  • Financial Analysis
  • Generally Accepted Accounting Principles (GAAP)
  • Accounts Receivable (AR)
  • General Ledger
  • Financial Statements
  • Bookkeeping Services
  • Payroll
  • Auditing
  • Small Business
  • Microsoft Access
  • Journal Entries
  • Accountants
  • Data Entry
  • Teamwork
  • Sage 50cloud
  • Management
  • Accounts Payable
  • Management Accounting
  • Sage Products
  • Accounts Payable & Receivable
  • Journal Entries Data Entry
  • QuickBooks Online
  • Financial Clarity
  • Tax

Showcase Your Technical Skills

As a Quickbooks bookkeeper, you rely on the Quickbooks software to perform your job. That’s why it’s essential to list your technical skills prominently on your resume. By doing so, you’ll show that you’re a valuable candidate who is familiar with the essential tools used in your field.

Recruiters are looking for Quickbooks bookkeepers who are proficient in the use of the software. They also want to see that you have experience with other programs or systems that are relevant to the role, such as Microsoft Office Suite. So be sure to list all of your relevant technical skills prominently on your resume.


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